Agenda and draft minutes

To receive and record apologies for absence.

Apologies for absence were received from Councillors Carpenter, Fairhurst, Patrick, Shimbart and D Smith.

To confirm the minutes of the Scrutiny Board held on 29 August 2017.

The Minutes of the meeting of the Scrutiny Board held on 29 August 2017 were agreed as a correct record and signed by the Chairman.

Minute 46 – In response to a concern raised that the future role of the Economic Development Service did not appear to include Leigh Park as area for securing investment for regeneration, it was agreed that this matter would be checked and reported back to members of the Committee.

To receive and record declarations of interests.

There were no declarations of interests.

The Chairman to report the outcome of meetings attended or  other information arising since the last meeting.

The Chairman reported that he would be attending meetings of the Push Overview and Scrutiny Committee and the Five Councils Partnership Corporate Services Scrutiny Committee in October 2017.

To consider the scrutiny work programme.

Documents:

Report

Work Programme and timeline

Success Criteria

The Scrutiny Board considered the Scrutiny Work Programme 2017/18 and the Panels’ performance since the last meeting of the Board.

The Board was advised that:

(a)          the Budget Scrutiny Panel was waiting for a response to comments raised and information requested arising from an initial discussion on the proposed strategy;

(b)          the Operations, Environmental Services and Norse Scrutiny and Policy Development Panel hoped to be a position to complete its review of the Beach Huts before the end of  October 2017;

(c)          the review of the Council’s Taxi Licensing Policy by the Marketing, Business Development and Five Councils Scrutiny and Policy Development Panel would be delayed to enable the officers to obtain Counsel’s opinion on issues raised by the public consultation; 

(d)          the Economy, Planning Development and Prosperity Havant Scrutiny and Policy Development Panel was working on the terms of reference for the proposed review of the Development Management Service;

(e)          it was anticipated that the Board would meet its success criteria by the end of this municipal year

The Chairman brought to the Board’s attention that the Cabinet Lead for Communities and Housing had reported at the last Council meeting that the Built Leisure Facilities strategy was due to be completed in October 2017. The Panel considered that, in view of its importance to the current and future provision of sports provision in the Borough, this strategy should be reviewed by a Scrutiny and Policy Development Panel before being submitted for approval.

RESOLVED that;

(a)          the Scrutiny Board Work Programme 2017/18 be approved subject to the addition of a review of the forthcoming Built Leisure Facilities Strategy being included as the next scrutiny project for the Marketing, Business Development and Five Councils Scrutiny and Policy Development Panel:

(b)          the performance of the panels be noted.

The Committee is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Item  8                  6 Councils’ Contract
(Paragraph 3)

Paragraph 3        Information relating to the financial or business affairs of any particular person (including the authority holding that information)

RESOLVED that the public be excluded from the meeting during consideration of the minutes headed and numbered as below because:

it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during those minutes there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minute 54 - 5 Councils Contract (Paragraph 3)

Question and answering session with the relevant Cabinet Lead and senior officers on the 6 Councils’ contract.

The Leader of the Council, the Cabinet Lead for Marketing and Commercial Strategy the Head of Strategic Commissioning and the Head of Organisational Development were invited to join the meeting and answer questions in relation to the 6 Councils contract.

The Chairman, on behalf of the Panel, expressed his gratitude to those Councillors and Officers who attended the meeting and to all the officers involved with this contract.