Agenda and minutes

To receive and record any apologies for absence.

Apologies were received from Councillors Kerrin, Ponsonby, Quantrill, D Smith and Weeks.

To receive any declarations of interests from Members.

There were no declarations of interest from any of the members present.

To confirm the minutes of the Annual meeting of the Council held on 10 May 2017.

Proposed by Councillor Keast and seconded by Councillor K Smith, it was

RESOLVED that the minutes of the Annual Meeting of the Council held on 10 May 2017 be approved as a correct record.

There were no matters arising from the minutes of the last meeting.

The Mayor presented her published report to Council and reminded Councillors that the Mayor’s Facebook page was regularly updated with information about mayoral events and activities.

At the invitation of the Mayor, Councillor Cresswell took the opportunity to thank all Councillors for their support during her recent illness and ongoing recovery.  The Mayor conveyed her best wishes to Councillor Cresswell on behalf of the Council.

To receive questions from, and provide answers to, the public, provided they have been submitted in accordance with the requirements of Standing Order 13.4(f).

There were no public questions.

RECOMMENDED to full Council that, in accordance with section 151 of the Local Government Act 1972, Mr Andy Radford be appointed as the Council’s Chief Finance Officer.

Proposed by Councillor Cheshire and seconded by Councillor Mrs Blackett, it was

RESOLVED that Mr Andy Radford be appointed as the Council’s Chief Finance Officer in accordance with s151 of the Local Government Act 1972.

RECOMMENDED to full Council that the Scrutiny Board’s Annual Report be noted.

Councillor Buckley presented the Scrutiny Board’s Annual Report to Council, detailing the variety of work undertaken by the Board and its Panels over the course of the last year.  Councillor Buckley was pleased to report a significant improvement in the performance of the Council’s scrutiny function, notably in relation to scrutiny of the Budget, and thanked the Democratic Services Officers for their support in embedding a more efficient, project-based approach to scrutiny reviews.

The Council to note the following changes to the Cabinet made by the Leader in accordance with Standing Order 66 and changes to Committee appointments made since the last meeting in accordance with Standing Order 6.7.

(A)         Cabinet Changes (effective 1 August 2017)

·           Councillor Tony Briggs – Acting Leader and Cabinet Lead for Corporate Strategy, Devolution, Finance and NORSE;

·           Councillor Michael Wilson – Cabinet Lead for Environment and Neighbourhood Services;

·           Councillor David Guest – Cabinet Lead for Planning and Place-Making;

·           Councillor Narinder Bains – Cabinet Lead for Marketing and Commercial Strategy;

·           Councillor Lulu Bowerman – Cabinet Lead for Governance and Organisational Development;

·           Councillor Leah Turner – Cabinet Lead for Communities and Housing; and

·           Councillor Tim Pike – Cabinet Lead for Economy and Infrastructure Projects.

(B)         Committee Appointments and Appointments

·           Councillor Dianne Lloyd – Scrutiny Board and Scrutiny Lead for the Economy, Planning, Development and Prosperity Havant Panel (replaces Councillor Lulu Bowerman)

·           Councillor Dianne Lloyd – Vice Chairman, Joint HR Committee (replaces Councillor Yvonne Weeks)

·           Councillor Dianne Lloyd – Development Management Committee (replaces Councillor Lulu Bowerman)

·           Councillor Lulu Bowerman – Standing Deputy, Development Management Committee (replaces Councillor Dianne Lloyd)

Councillor Cheshire set out the Cabinet and Committee changes effected since the last meeting of the Council, in accordance with Standing Orders 6.7 and 66, for noting only:

(A) Cabinet Changes (effective 1 August 2017)

• Councillor Tony Briggs – Acting Leader and Cabinet Lead for Corporate Strategy, Devolution, Finance and NORSE;
• Councillor Michael Wilson – Cabinet Lead for Environment and Neighbourhood Services;
• Councillor David Guest – Cabinet Lead for Planning and Place-Making;
• Councillor Narinder Bains – Cabinet Lead for Marketing and Commercial Strategy;
• Councillor Lulu Bowerman – Cabinet Lead for Governance and Organisational Development;
• Councillor Leah Turner – Cabinet Lead for Communities and Housing; and
• Councillor Tim Pike – Cabinet Lead for Economy and Infrastructure Projects.

(B) Committee Appointments (effective 1 July 2017)

• Councillor Dianne Lloyd – Scrutiny Board and Scrutiny Lead for the Economy, Planning, Development and Prosperity Havant Panel (replaces Councillor Lulu Bowerman);
• Councillor Dianne Lloyd – Vice Chairman Joint HR Committee (replaces Councillor Yvonne Weeks);
• Councillor Dianne Lloyd – Development Management Committee (replaces Councillor Lulu Bowerman); and
• Councillor Lulu Bowerman – Standing Deputy, Development Management Committee (replaces Councillor Dianne Lloyd).

The Council to consider the following recommendatios to Council arising from the Cabinet meeting held on 28 June 2017.  The agenda and reports for the meeting can be viewed via the following link:

https://havantintranet.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=10327&$LO$=1

(A)         Corporate Strategy Update

RECOMMENDED to full Council that the Corporate Strategy 2017/2022 update be approved and adopted.

(B)         Chichester Harbour Area of Outstanding Natural Beauty Supplementary Planning Document

RECOMMENDED to full Council that the Joint Chichester Harbour Area of Outstanding Natural Beauty Supplementary Planning Document be approved and adopted.

The Leader presented the following recommendations arising from the meeting of the Cabinet held on 28 June 2017:

(A)         Corporate Strategy Update

Proposed by Councillor Cheshire and seconded by Francis, it was

RESOLVED that the Corporate Strategy 2017/2022 be approved and adopted.

(B)         Chichester Harbour Area of Outstanding Natural Beauty Supplementary Planning Document

Proposed by Councillor Cheshire and seconded by Councillor Branson, it was

RESOLVED that the Joint Chichester Harbour Area of Outstanding Natural Beauty Supplementary Planning Document be approved and adopted.

There were no matters the Leader wished to add to his published report.

In addition to his published report, Councillor Wilson presented the newly issued Councillor Development Update brochure, summarising the work done to date by the Councillor Development Panel in compiling a training programme for Councillors, based upon feedback from Councillors themselves in their responses to the recent Training Needs Analysis.  Councillor Wilson took the opportunity to thank the Democratic Services Assistant for the significant work undertaken to support the Panel and take forward the Council’s bid for accreditation under the South East Employers Charter for Elected Member Development.

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

(ii)           Chairmen to answer questions on minutes since the last Council meeting

The Mayor gave Councillors an opportunity to put questions to the Cabinet Leads in connection with their published reports, circulated separately to these minutes.  There were no questions to the Committee Chairmen.

To receive questions from Councillors in accordance with the requirements of Standing Order 23.4(a), to be circulated separately.

A list of the questions submitted to Council under Standing Order 23, and the associated responses have been circulated separately to these minutes.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 23.4(b).

There were no urgent questions.

To receive the following minutes of Committees held since the last meeting of the Council:

Licensing Committee – 10 May 2017

Cabinet – 17 May 2017

Development Management Committee – 18 May 2017

Governance and Audit Committee – 21 June 2017

Scrutiny Board – 27 June 2017

Cabinet – 28 June 2017

Development Management Committee – 29 June 2017

Joint Human Resources Committee – 4 July 2017

The minutes of Committees held since the last meeting of the Council were received.