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Agenda and minutes

Council
Wednesday, 10th July, 2019 5.00 pm

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Penny Milne  Democratic Services Team Leader

Items
No. Item

1.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillors P Bains, Milne, Scott, Shimbart and Gary Robinson.

2.

Declarations of Interests

To receive any declarations of interests from Members.

Minutes:

There were no declarations of interest.

3.

Minutes pdf icon PDF 84 KB

To confirm the minutes of the Annual meeting of the Council held on 8 and 22 May 2019.

Minutes:

Proposed by Councillor Smith and seconded by Councillor Howard, it was

 

RESOLVED that the minutes of the annual meeting of the Council held on 8 and 22 May 2019 be approved as a correct record.

4.

New Councillors' Introductions

The Mayor to give the recently elected Councillors an opportunity to introduce themselves.

Minutes:

At the invitation of the Mayor, Councillors Inkster, Jenner, Patel, Thain-Smith and Mrs Robinson introduced themselves and outlined their aspirations as newly elected Councillors.

5.

Mayor's Report pdf icon PDF 52 KB

Minutes:

There were no questions in relation to the Mayor’s published report.

6.

Appointment of Monitoring Officer

RECOMMENDED to full Council that the new Head of Legal be designated as Monitoring Officer at the conclusion of the recruitment process for that position, in accordance with Article 9.2(a) of the Council’s Constitution, in the interim, the that the Council designates the Interim Head of Legal as Monitoring Officer.

Minutes:

The Interim Head of Legal left the meeting during consideration of this item.

 

Proposed by Councillor Wilson and seconded by Councillor Bowerman, it was

 

RESOLVED that the new Head of Legal be designated as Monitoring Officer at the conclusion of the recruitment process for that position, in accordance with Article 9.2(a) of the Council’s Constitution.  In the interim, the Interim Head of Legal be designated as Monitoring Officer.

7.

Scrutiny Board and Committee Recommendations pdf icon PDF 119 KB

(A)         Appointment of the Chief Executive

 

To consider the following recommendation from the Joint Human Resources Committee meeting held on 18 June 2019:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=143&MId=2532

 

RECOMMENDED to full Council that

 

(1)          Gillian Kneller be appointed as Chief Executive;

(2)          The Chief Executive be appointed as Head of Paid Service; and

(3)          The Chief Executive be appointed as Returning Officer.

 

(B)         Policy Approval for a Proposed Revision, Efficiency and Alignment of the Constitutions of East Hampshire District Council and Havant Borough Council

 

To consider any recommendations arising from the meeting of the Governance, Audit and Finance Scrutiny Board, to be held on 2 July 2019.

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=477&MId=10975

Additional documents:

Minutes:

(A)         Appointment of the Chief Executive

The Acting Chief Executive left the meeting during consideration of this item.

Councillor Smith presented a report and recommendation to Council arising from the meeting of the Joint Human Resources Committee held on 18 June 2019.

Proposed by Councillor Smith and seconded by Councillor Crellin, it was

RESOLVED that

 

(1)  Gillian Kneller be appointed as Chief Executive;

(2)  The Chief Executive be appointed as Head of Paid Service; and

(3)  The Chief Executive be appointed as Returning Officer.

Following the resolution by Council, the Mayor took the opportunity to congratulate the new Chief Executive on her appointment.

(B)         Policy Approval for a Proposed Revision of Havant Borough Council’s Constitution and to Improve Efficiency by the alignment of the Constitutions of Havant Borough Council and East Hampshire District Council

Councillor Kennett presented a report and recommendation to Council arising from the meeting of the Governance, Audit and Finance Board held on 2 July 2019, seeking approval to proceed with a review of the Council’s Constitution.

Councillor Kennett reported that the terms of reference of the proposed sub-committee had been amended to increase its membership from 6 to 8, with 4 members representing Havant Borough Council and 4 members representing East Hampshire District Council respectively.

The following motion was proposed by Councillor Kennett and seconded by Councillor Thomas:

 

(1)      agree the review of the constitution and methodology set out in 3.2 of the report;

(2)      approve the policy principles in Appendix 1;

(3)      approve the creation of a single purpose joint sub-committee with East Hampshire District Council of 8 members;

(4)      appoint 4 members from Havant Borough Council to the sub-committee;

(5)      invite the sub-committee to report to full Councils in October;

(6)      approve the budget to a maximum of £20,000 from Havant Borough Council General Reserve.

 

In considering the proposals, and whilst it was recognised that Councillors sitting on Planning and Licensing Committees needed to be fully trained, a number of members expressed concern about the appropriateness of the proposal to introduce compulsory training for all Councillors on all Committees in the context of their role as unsalaried elected members. 

An assurance was also sought that any recommendations from the proposed joint sub-committee would be brought back to full Council for final approval and this was confirmed by the Leader.

In relation to the appointment of members to the Sub-Committee, members of the Council were minded to delegate this to the Leader of the Council.

 

As an amendment, it was proposed by Councillor Howard and seconded by Councillor Satchwell that the reference in Appendix 1 to the report “Compulsory training to be completed for all members of all committees” be amended to read “Compulsory training to be completed for all members of the Development Management Committee and the Licensing Committee”

In response to the proposed amendment, the Leader indicated that he would be prepared to remove recommendation (2) from the original motion and, on that basis,  Councillor Howard, with the approval of Councillor Satchwell, agreed  ...  view the full minutes text for item 7.

8.

Leader's Report pdf icon PDF 63 KB

To be circulated separately.

Minutes:

There were no matters the Leader wished to add to his published report.

9.

Cabinet Lead Reports pdf icon PDF 61 KB

To be circulated separately.

Additional documents:

Minutes:

There were no matters the Cabinet Leads wished to add to their published reports.

10.

Cabinet Leads and Chairmen's Question Time

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

 

(ii)           Committee and Board Chairmen to answer questions on minutes since the last Council meeting

Minutes:

At the invitation of the Mayor, the Cabinet Leads took questions from members of the Council in relation to their published reports.

 

There were no questions for the Committee Chairmen.

11.

Questions Under Standing Order 23

To receive questions from Councillors in accordance with the requirements of Standing Order 23.4(a).

Minutes:

There were no questions or urgent questions under standing order 23.

12.

Reports From the Scrutiny Board

Minutes:

There were no further reports from the Scrutiny Board.

13.

Acceptance of Minutes

The Council to receive the following minutes of Committees held since the lasts meeting of the Council:

 

Development Management Committee – 16 May 2019

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=10870

 

Licensing Sub-Committee – 29 May 2019

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=143&MId=10940

 

Governance Audit and Finance Scrutiny Board – 12 June 2019

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=477&MId=10941

 

Cabinet – 26 June 2019

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=10857

 

Governance Audit and Finance Scrutiny Board – 2 July 2019

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=477&MId=10975

 

 

Minutes:

Proposed by Councillor Satchwell and seconded by Councillor Keast, it was

 

RESOLVED that the minutes of committees held since the last meeting of the Council be received.

Sara Bryan

At the conclusion of the meeting the Mayor took the opportunity to thank Sara Bryan for her service to the Council as Lead Solicitor (Company, Commercial and Property) and wished her well in her new position.