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Agenda and minutes

Council
Wednesday, 27th February, 2019 5.00 pm

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Penny Milne  Democratic Services Team Leader

Items
No. Item

56.

Apologies for Absence

To receive and record any apologies for absence.

 

Minutes:

Apologies were received from Councillors Rennie, Robinson, Mrs Shimbart and Weeks.

57.

Declarations of Interests

To receive any declarations of interests from Members.

Minutes:

There were no declarations of interest.

58.

Minutes pdf icon PDF 156 KB

To confirm the minutes of the meeting of the Council held on 7 November 2018 and the extraordinary meetings held on 19 December 2018 and

30 January 2019.

Additional documents:

Minutes:

Proposed by Councillor Crellin and seconded by Councillor Davis, Council unanimously RESOLVED that the minutes of the 7 November 2018 meeting be agreed, subject to the list of attendees being updated to include the Councillors in attendance who had been newly elected in May 2018.

 

Proposed by Councillor Buckley and seconded by Councillor Satchwell, Council unanimously RESOLVED that the minutes of the 19 December 2018 extraordinary meeting of the Council be approved, subject to an amendment to include a sentence in minute 48 to clarify that the appointment of the interim Chief Executive be for a six-month period.

 

Proposed by Councillor Smith and seconded by Councillor Branson, it was unanimously RESOLVED that the minutes of the extraordinary meeting of the Council held on 30 January 2019 be approved as a correct record.

59.

Mayor's Report pdf icon PDF 32 KB

Minutes:

In addition to his published report, the Mayor paid tribute to former Councillor Gerald Shimbart, who had sadly recently passed away.  A book of condolence was available for signing and he advised that a celebration of life service would be held in St George’s Church, Waterlooville at 1pm on Sunday 24 March 2019.

 

There were no questions in relation to the Mayor’s published report.

60.

Provisional Appointment of the Mayor for 2019/20

Minutes:

Proposed by Councillor Satchwell and seconded by Councillor Bowerman, it was

 

RESOLVED that Councillor Diana Patrick be provisionally appointed as Mayor for 2019/20.

61.

Provisional Appointment of the Deputy Mayor for 2019/20

Minutes:

Proposed by Councillor Thomas and seconded by Councillor Turner, it was

 

RESOLVED that Councillor Prad Bains be provisionally appointed as Mayor for 2019/20.

62.

Public Questions under Standing Order 13.4(f)

To receive questions from, and provide answers to, the public, provided they have been submitted in accordance with the requirements of Standing Order 13.4(f).

Minutes:

There were no public questions under Standing Order 13.4(f).

63.

Budget Speeches pdf icon PDF 36 KB

·           Leader and Deputy Leader will give their speeches to the Council

·           Reply by the Leader of the Opposition

·           Leader’s Reply to the Opposition

·           Questions of Clarification to the Leader and Deputy Leader.

Additional documents:

Minutes:

The Leader, Councillor Wilson, presented his budget speech to Council.

 

The Deputy Leader, Councillor Pike, presented his budget speech to Council.

 

Copies of these speeches are attached to these minutes as Appendices 1 and 2.

 

Cllr Hart spoke on behalf of the Labour Group.  He highlighted the funding difficulties faced by local government and the pressures put on the council by central government.  This had included the new Local Plan, which he believed had been undertaken against an unreasonable time target.  The Labour Group wanted to ensure that affordable housing was built and delivered to meet the need of those currently on the waiting list.  He commended the Leader in promoting engagement across the Council via the Scrutiny Boards and giving the Governance, Audit and Finance Board the opportunity to question and examine the draft budget proposals.  He believed that the Budget was forward thinking and would help residents.  On balance he supported the 2.99% increase in Council Tax and the proposed Budget.

 

Cllr Carpenter spoke on behalf of the UKIP Group.  He thanked the Chief Finance Officer and her team for their hard work in producing a robust budget, but felt that the proposed 2.99% increase in Council Tax would cause hardship for some residents.  He was pleased to see that some fees and charges had been frozen, but believed that the reduction in the number of issues of the Councils ’Serving You’ magazine for a saving of £25k was short sighted.  He supported the proposed budget.

 

In reply, the Leader recognised the issues raised and the difficult choices that had to be made and thanked the opposition groups for supporting the proposed budget which he believed linked prudency, income generation and social responsibility.

 

In reply, the Deputy Leader confirmed that the future of ‘Serving You’ would be reviewed by the relevant Scrutiny Board to inform the final decision.  With regard to affordable housing, significant progress had been made with 712 delivered in the past year, 436 of which had been social rent.

64.

Revenue, Capital Budget and Business Plans 2019/20 and Medium Term Financial Strategy to 2023/24 pdf icon PDF 111 KB

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote will be taken on this item.

Additional documents:

Minutes:

Proposed by Councillor Wilson and seconded by Councillor Pike, it was

 

RESOLVED that the Council

 

(a)        Approves the proposed Revenue and Capital Budgets for 2019/20 including a Council Tax rate of £204.48 at Band D, representing a 2.99% increase on the current charge.

 

(b)        Agrees the Capital Strategy, Treasury Management Strategy and Prudential Indicators

 

(c)        Agrees the Corporate Strategy and Business Plans.

 

(d)        Notes the Cabinet decision of 6th February 2019 to freeze fees and charges for 2019/20, other than any statutory increases and a number of services within Environmental Services.

 

 

(1)       That it benoted that (on 31st January, 2019) the Chief Finance Officer calculated the Council Tax Base 2019/20 for the whole Council area as 40,708.30 [Item T in the formula in Section 31B(1) of the Local Government Finance Act 1992, as amended, (the “Act”)] and that this Council Tax base be split between the regions of the Environment Agency as follows:

 

Southern – 40,708.30

 

(2)       That the following amounts be calculated by the Council for the year 2019/20 in accordance with Sections 31 and 34 to 36 of the Act.

 

(i)         £ 57,152,321 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act;

 

(ii)        £ 48,828,224 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

 

(iii)       £8,324,097 being the amount by which the aggregate at d(i) above exceeds the aggregate at d(ii) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in section 31A(4) of the Act);

(iv)       £204.48 being the amount at c(iii) above (Item R), divided by Item T  (b above), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year;

 

(3)       Valuation Bands

 

Band A

Band B

Band C

Band D

Band E

Band F

Band G

Band H

£136.32

£159.04

£181.76

£204.48

£249.92

£295.36

£340.80

£408.96

 

being the amounts given by multiplying the amount at 2(iv) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

 

(4)       That it be noted that for the year 2019/20 the Hampshire County Council and Police and Crime Commissioner for Hampshire and Hampshire Fire and Rescue Authority have stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each of  ...  view the full minutes text for item 64.

65.

Cabinet/Board/Committee Recommendations pdf icon PDF 59 KB

To consider the following recommendation to Council arising from the meeting of the Cabinet held on 13 February 2019.  The agenda and reports for this meeting can be viewed via the following link:

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=10812

 

RECOMMENDED to full Council that:

 

(1) The Council invest the available 123 List CIL funds as at 31 March 2018 in 

      the capital infrastructure projects outlined in Table A:

 

 

Title and bid reference number

 

Amount

 

Cumulative amount

Langstone FCERM Scheme (1)

£575,000

£575,000

Hayling FCERM Strategy (2)

£0*

£575,000

Hooks Row - Shared Pedestrian and Cycle Link (16)

£115,000

£690,000

Park Road Corridor Feasibility (3)

£10,000

£700,000

Elmleigh Road - Pedestrian and Cycle Improvement (4)

£269,000

£969,000

Waterlooville Town Centre London Road Shared Cycleway (5)

£16,000

£985,000

Milton Road Roundabout - Accessibility and Safety (6)

£100,000

£1,085,000

Hambledon Road - Provision of Cycle Route (7)

£60,000

£1,145,000

Warblington Interchange - Feasibility (13)

£12,000

£1,157,000

 

Table A: Current recommended spends and cumulative effect on 123 CIL Pot if all spending options are supported

 

* Funds are not required for this round of CIL Spending but a future commitment is needed to support the spending of CIL Funds in accordance with Table C outlined below.  See also Paragraph 6.3

 

(2) To commit future 123 Pot funds to the following capital infrastructure 

      projects outlined in Tables B and C and that the balance of the CIL 123 Pot

      be retained to contribute to this expenditure:

 

Langstone FCERM Scheme – CIL Pot Building Request 2018-2022

Year

2018/19

2019/20

2020/21

2021/22

Total

CIL funding ‘Pot Building’ – Inc. 60% Risk

 

575,000

 

575,000

 

700,000

 

700,000

 

2,550,000

 

CIL funding – No Risk

 

 

359,375

 

359,375

 

437,500

 

437,500

 

1,593,750

 

Table B: Spending commitment requirement for Langstone FCERM Strategy

 

Hayling Island FCERM Strategy – CIL Pot Building Request 2018-2022

Year

2018/19

2019/20

2020/21

2021/22

Total

CIL funding Pot Building request 30%Risk

 

0

 

170,700

 

262,218

 

100,082

 

533,000

CIL funding – No Risk

 

0

131,308

201,706

76,986

410,000

Table C: Spending Commitment for Hayling FCERM Scheme

 

(3) The Council invest the available Neighbourhood Portion funds as at 31 

      March 2018 outlined in Table D in the capital infrastructure projects:

 

 

Title and bid reference number

Amount

Requested

Proposed Spend

Cumulative Amount

HIADS Ltd (Replacement Lobby) (D)

£45K

£22,500

£22,500

Age Concern Kitchen Renovation (F)

£27K

£22,962

£45,462

Bidbury Infants School Lighting Project (H)

£19K

£9,500

£54,962

Hayling Sports Centre Extension Feasibility (I)

£18K

£18,000

£72,962

Acorn Centre Extension (J)

£51K

£19,000

£91,962

Table D: Current recommended spends and cumulative effect on Neighbourhood Portion if all spending options are supported

 

 

(4)     The CIL Protocol be updated to reflect current practice in view of lessons learned; and

 

(5)     The Council enter a formal agreement with Network Rail to spend £150K on feasibility only in respect of the Warblington Footbridge CIL Spend as agreed by Council on the 21 February 2018.

Minutes:

Community Infrastructure Levy: Proposed Spending & Revision

of CIL Spending Protocol

 

Councillor Turner presented a recommendation arising from the Cabinet meeting held on 13 February 2019 regarding the spending of CIL funds.

 

The Council received a deputation from Canon Kennar, a copy of which is appended as Appendix 3 to these minutes.

 

The Cabinet recommendation included within the agenda for the meeting was proposed by Councillor Turner and seconded by Councillor Wilson.

 

Councillor Branson proposed an amendment that Recommendation 3 (Neighbourhood Portion Funds) include the sum of £21,500 for a church access project to make St Faith’s Church, Havant accessible to all.

 

This amendment was duly seconded by Councillor Guest.

 

In response to a question, Councillor Turner confirmed that sufficient Neighbourhood Portion Funds were available to fund the £21,500 requested for the St Faith’s Church access project.

 

Councillors had mixed opinions on the amendment, with members of the Cabinet explaining the reasons as to why the request by St Faiths Church had not been recommended to Council.  It had been a balanced decision and whilst the Cabinet had every sympathy for improvements to the church, on balance had voted against the application because it did not accord with the agreed protocol for CIL spending.

 

Following a vote, Council AGREED the amendment, 21 Councillors voting for the amendment, 9 Councillors Voting against the amendment and 2 Councillors abstaining from voting.

 

In response to comments made by Councillors, Councillor Turner confirmed that she was happy for the CIL Protocol to be subject to scrutiny as part of the updates required referred to in recommendation 4.

 

Following the discussion it was RESOLVED that:

 

(1) The Council invest the available 123 List CIL funds as at 31 March 2018 in 

      the capital infrastructure projects outlined in Table A:

 

 

Title and bid reference number

 

Amount

 

Cumulative amount

Langstone FCERM Scheme (1)

£575,000

£575,000

Hayling FCERM Strategy (2)

£0*

£575,000

Hooks Row - Shared Pedestrian and Cycle Link (16)

£115,000

£690,000

Park Road Corridor Feasibility (3)

£10,000

£700,000

Elmleigh Road - Pedestrian and Cycle Improvement (4)

£269,000

£969,000

Waterlooville Town Centre London Road Shared Cycleway (5)

£16,000

£985,000

Milton Road Roundabout - Accessibility and Safety (6)

£100,000

£1,085,000

Hambledon Road - Provision of Cycle Route (7)

£60,000

£1,145,000

Warblington Interchange - Feasibility (13)

£12,000

£1,157,000

 

Table A: Current recommended spends and cumulative effect on 123 CIL Pot if all spending options are supported

 

* Funds are not required for this round of CIL Spending but a future commitment is needed to support the spending of CIL Funds in accordance with Table C outlined below.  See also Paragraph 6.3

 

(2) To commit future 123 Pot funds to the following capital infrastructure 

      projects outlined in Tables B and C and that the balance of the CIL 123 Pot

      be retained to contribute to this expenditure:

 

Langstone FCERM Scheme – CIL Pot Building Request 2018-2022

Year

2018/19

2019/20

2020/21

2021/22

Total

CIL funding ‘Pot Building’ – Inc. 60% Risk

 

575,000

 

575,000

 

700,000

 

700,000

 

2,550,000

 

CIL funding – No Risk  ...  view the full minutes text for item 65.

66.

Leader's Report pdf icon PDF 66 KB

To be circulated separately.

 

Minutes:

There were no matters the Leader wished to add to his published report.

67.

Cabinet Lead Reports pdf icon PDF 71 KB

To be circulated separately.

 

Additional documents:

Minutes:

Councillor Bains reported that an Empty Homes Strategy had been drafted and would be considered by the relevant Scrutiny Board in March 2019.

68.

Cabinet Leads and Chairmen's Question Time

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

 

(ii)           Chairmen to answer questions on minutes since the last Council meeting

Minutes:

At the invitation of the Mayor, the Cabinet Leads took questions from Councillors in connection with their published reports.

 

There were no questions of the Committee Chairmen.

69.

Questions Under Standing Order 23 pdf icon PDF 43 KB

To receive questions from Councillors in accordance with the requirements of Standing Order 23.4(a).

Minutes:

The following questions were received in accordance with Standing Order 23:

 

1.            Councillor Carpenter to Councillor Wilson:

 

I was very concerned to read in your report that we as a Licensing Authority seen to have no control over drivers / operators in our Borough as at present no national standards exist?  In view of these grave concerns can you tell me the steps we can take to stop operators / drivers, licensed outside the Borough but being able to ply for trade within, also would he agree with me this is a Safeguarding issue that needs to be addressed urgently?

 

Response:

Although national standards for hackney carriage and private hire licensing do not exist, Havant does have a policy statement that imposes rigorous standards that must be met by all drivers, operators and vehicles before they are licensed by this authority. These include medical checks and DBS checks for drivers and mechanical checks for vehicles. I understand that other local authorities have similar policies.

Drivers and vehicles licensed by other licensing authorities do operate within Havant’s administrative area within certain legal limits. However, the Council’s Licensing Team will investigate and take necessary action to address any complaints or breaches of legislation that are received, as a matter of priority.

 

2.         Councillor Carpenter to Councillor Bains

 

I note that during January this year 117 fixed penalty notices were issued through the Borough.  Can you please tell me how this compares to the same period last year and do with have, in your opinion sufficient staff to adequately patrol the Borough and be effective? On my weekly ward walks I am still amazed at amounts of litter I witness, even allowing for the first rate work of Norse employees, throughout the Borough.  It must be soul destroying for them to be presented day in day out with the mountain of litter?

 

Response:

The number of FPNs issued in January 2018 was 118 as with 2019 these are virtually all for cigarette ends.

Looking ahead we are currently in discussions with EHCS over the future delivery of the litter enforcement contract which will be potentially more focused and visible.

This new approach may see a reduction in the total number of FPNs issued but they may be for a greater range of rubbish.

I certainly hope that by increasing visibility on areas where there is a history of littering will reassure the community.

As for the right numbers of staff to undertake the role I think that we have got the balance about right and with a more focused approach hope to see some increased impact.

The subject of litter is being looked at through scrutiny on 5th March this year.

 

3.            Councillor Carpenter to Councillor Bowerman:

 

I was pleased to read in your report some Senior Management have recently attended IOSH training. During my time during the 80s I attended Highbury College for two years to become a Health and Safety Officer also taking the IOSH qualification.  Can I ask if in  ...  view the full minutes text for item 69.

70.

Urgent Questions Under Standing Order 23

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 23.4(b).

Minutes:

There were no urgent questions under Standing Order 23.

71.

Acceptance of Minutes

The Council to receive the following minutes of meetings held since the last meeting of the Council (electronic links to the relevant minutes are given below):

 

Operations and Place Shaping Board – 6 November 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=476&MId=10811

 

Operations and Place Shaping Board – 6 November 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=476&MId=10804

 

Business and Commercial Services Board – 21 November 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=486&MId=10800

 

Extraordinary Cabinet – 5 December 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=10588

 

Extraordinary Joint Human Resources Committee – 6 December 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=142&MId=10831

 

Operations and Place Shaping Board – 11 December 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=476&MId=10740

 

Development Management Committee – 13 December 2018

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=10607

 

Development Management Committee – 24 January 2019

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=10608

 

 

 

 

 

Minutes:

Proposed by Councillor Buckley and seconded by Councillor Keast it was RESOLVED that the minutes of committees held since the last meeting of the Council be received.