Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX. View directions
Contact: Penny Milne Democratic Services Team Leader
Apologies for Absence
To receive and record any apologies for absence.
Apologies were received from Cllr Turner and apologies for lateness from Cllr Hughes.
To confirm the minutes of the extraordinary meeting held on 30 January 2019 and the meetings held on 6 February 2019 and 13 February 2019.
The minutes of the extraordinary meeting held on 30 January 2019 and the meetings held on 6 February 2019 and 13 February 2019 were agreed and signed as correct records.
Declarations of Interests
To receive and record any declarations of interest.
There were no declarations of interest
The Chairman updated on recent meetings that he had attended on behalf of the Council, including the Hampshire and Isle of Wight Local Government Association Meeting on 1 March, the Solent Leader’s Forum on 11 March and the Havant Business Partnership held on 14 March.
He asked Cabinet to note that he had agreed to the consideration of an additional exempt item, Acquisition for Regeneration, as a matter of urgency. The reason being that the Cabinet recommendation to Council and subsequent determination of this item was required to be made prior to the next scheduled Cabinet and Council meetings.
Councillor Pike presented a report recommending that the high level business case parameters for the project be agreed.
Cllr Hughes joined the meeting.
In response to question, it was confirmed that details around tenure and the lease would form part of the procurement exercise which would be considered by Cabinet at a later date.
Proposed by Councillor Pike and seconded by Councillor Bowerman, it was RESOLVED that:
1. The contents of the high-level business case parameters set out at section 4 of the report be AGREED; and
2. The Director for Regeneration and Place and the Head of
Regeneration(S) in consultation with the Cabinet Lead for Finance and
Regeneration and managed through the Regeneration Programme governance structure, be instructed to proceed with the procurement of a development partner and the drafting/negotiation of a Development Agreement for the redevelopment of the Civic Plaza car park. The draft Development Agreement be brought back to Cabinet for approval prior to completion.
Councillor Pike presented a report recommending approval to progress the three projects which made up Phase 1 of the Council’s Regeneration Programme.
Proposed by Councillor Pike and seconded by Councillor Bowerman, it was RESOLVED that the Director for Regeneration and Place and the Head of Regeneration in consultation with the Cabinet Lead for Property, Finance and Regeneration and the Chief Finance Officer be instructed to:
1. achieve best value for Brockhampton West Havant in accordance with the Local Plan Policy C10;
2. seek best value for the Council to enable the development of Southwood Road Car park, Hayling Island in accordance with the Local Plan Policy; and
3. develop a long-term masterplan for the Redevelopment of West Beach, Hayling Island. The completed masterplan would be brought to Cabinet.
Councillor Bains presented a report recommending approval to enter into a new agency agreement with Hampshire County Council (HCC) for the enforcement of On Street Parking Controls. She put forward an additional recommendation that communications around the new agency agreement, if entered into, be approved in consultation with the Cabinet Lead.
Proposed by Councillor Bains and seconded by Councillor Bowerman, it was RESOLVED that:
1. the details of the proposed Agency Agreement as shown in
Appendix 1 be APPROVED and the principle of Havant Borough
Council entering into the revised agency agreement with HCC from
April 2020, subject to the Legal team agreeing the final wording be
2. The setting up of a new Parking Enforcement agreement with East
Hampshire District Council (EHDC) be APPROVED;
3. A zero tolerance approach be ADOPTED to the contravention of
4. All On Street Parking Permit fees and charges be fully reviewed and
the responsibility for this is delegated to the Portfolio Lead; and
5. The responsibility for the approval of communications around the
new agency agreement be delegated to the Portfolio Lead.
Exclusion of the Press and Public
RESOLVED that the press and public be excluded from the meeting during consideration of the following item as:
It was likely, in view of the nature of the business
to be transacted, or the nature of the proceedings, that if members
of the public were present during that item there would be
disclosure to them of exempt information as specified in paragraph
3 of Part 1 of Schedule 12A (as amended) to the Local Government
Act 1972; and
In all the circumstances of the case, the public
interest in maintaining the exemption outweighed the public
interest in disclosing the information.
The report to be considered was exempt under Paragraph 3 – information relation to the financial affairs or business affairs of any particular person (including the Authority holding that information).
Urgent Item - Acquisition for Regeneration
Please note that the Leader has agreed to the consideration of this item as a matter of urgency, as the recommendation to Council and subsequent determination of this item is required to be made prior to the next scheduled Cabinet and Council meetings.
Exempt report to follow under separate cover.
(this item was taken in Camera)
Councillor Pike presented the report.
RESOLVED as set out in the Restricted Minute.