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Agenda and draft minutes

Joint Human Resources Committee
Tuesday, 12th March, 2019 4.00 pm

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX. View directions

Contact: Nicholas Rogers  Democratic Services Officer

Items
No. Item

13.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Weeks.

 

14.

Minutes pdf icon PDF 57 KB

Additional documents:

Minutes:

RESOLVED that the minutes of the Extraordinary Joint Human Resources Committee held on 13 September 2018 and the Extraordinary Joint Human Resources Committee held on 6 December 2018 be approved as a correct record.

 

15.

Declarations of Interests

Minutes:

There were no declarations of interest.

 

16.

Sabbatical Policy pdf icon PDF 94 KB

To note the report and approve the attached sabbatical policy.

 

Additional documents:

Minutes:

The Committee considered the report which gave an overview of the Sabbatical Policy. The Head of Organisational Development was invited to introduce the report and answer any questions from members.

 

The Policy aimed to provide staff with a clear and flexible framework for sabbatical leave, that could accommodate their career choices and enable the Councils to retain and maximise talent to the best effect.

 

During the discussion, the Committee was advised that any applications for sabbatical leave would be robustly managed by Strategic HR colleagues to ensure business need is met.

 

RESOLVED that the Sabbatical Policy be approved.

 

17.

Volunteer Leave Policy pdf icon PDF 96 KB

To note the report and approve the attached revised Volunteer Leave Policy.

 

Additional documents:

Minutes:

The Committee considered the report which detailed the revisions made to the Volunteer Leave Policy. The Head of Organisational Development was invited to introduce the report and answer any questions from members.

 

The Policy aimed to highlight the opportunities available to staff to volunteer for community needs, which had previously had a low take-up. The revisions removed the need for the volunteering opportunity to be located within the geographical areas of the Councils.

 

During the course of the debate, the Committee requested that the numbers of staff undertaking volunteering roles be reported back to monitor the success of the policy.

 

Furthermore, members requested that officers liaise with the Community Teams to see if there were any potential volunteering opportunities that could be linked to community projects. Officers would also investigate holding a volunteer event at Havant, similar to the successful event held in East Hampshire.

 

RESOLVED that the revised Volunteer Leave Policy be approved.

 

 

18.

Remuneration Policy pdf icon PDF 86 KB

To note the report and approve the attached Remuneration Policy.

 

Additional documents:

Minutes:

The Committee considered the report which detailed the content of the Remuneration Policy. The Head of Organisational Development was invited to introduce the report and answer any questions from members.

 

The Policy sought to consolidate existing policies and practices into one document that would be easily accessible to staff across both Councils and the external provider of HR services.

 

During the discussion, the Committee were assured that performance management measures were in place and staff received regular appraisals.

 

The Committee were also advised that the market rate supplement was regularly reviewed to ensure it remained current and of best value to the Councils.

 

RESOLVED that the Remuneration Policy be approved.  

 

19.

Pay Policy Statement pdf icon PDF 269 KB

To recommend the Pay Policy Statement for each Council to each Full Council for approval.

 

 

 

Minutes:

The Committee considered the report which set out the Pay Policy Statement for 2019/20 for both Councils. The Head of Organisational Development was invited to introduce the report and answer any questions from members.

 

The Statements fulfilled a legislative requirement as per the Localism Act 2011 for each Council to provide staff pay information in a transparent manner annually and for this to be open to members of the public to view.

 

The Committee were informed that there were no amendments to the current Statements at either Council.

 

RESOLVED that the Pay Policy Statements for 2019/20 for East Hampshire District Council and Havant Borough Council be recommended for approval by the Council of the authority to which they relate.

20.

Senior Pay Award 18/19 pdf icon PDF 99 KB

Report to follow.

 

Minutes:

The Committee considered the report which set out the Senior Pay Award for 2018/19 for both Councils. The Head of Organisational Development was invited to introduce the report and answer any questions from members.

 

The report detailed that the Senior Pay Award was in line with the 2% increase received by staff below Chief Officer level, and that the uplift to the midpoint of pay band for Heads of Service brought this in line with market rates.

 

RESOLVED that the Committee notes;

 

a)    A 2% pay award for 2018/19 applied as from 1 April 2018; and

 

b)    An uplift to midpoint of pay band from 1 October 2018 for Heads of Service who fall below this level based on market rate pay and performance in role.

 

21.

Trade Union Recognition Agreement pdf icon PDF 86 KB

 To note the content of the report and approve the attached agreements.

Additional documents:

Minutes:

The Committee considered the report which set out the Facilities and Recognition Agreements for use at each Council. The Head of Organisational Development was invited to introduce the report and answer any questions from members.

 

The Agreement aimed to provide a clear and consistent position on the Council’s approach to trade union activity.

 

The Committee were pleased to note the positive relationship between the Councils and both branches of Unison, and were assured that Unison were content with the proposed Agreements.

 

RESOLVED that the Trade Union Facilities and Recognition Agreements be approved.

 

22.

Learning & Development Policy - ITEM WITHDRAWN

ITEM WITHDRAWN

Minutes:

This item was withdrawn.