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Agenda and minutes

Annual Council / Mayor Making
Wednesday, 9th May, 2018 11.00 am

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Penny Milne  Democratic Services Officer

Items
No. Item

1.

To Elect a Member of the Council to be Mayor of the Borough

To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the Chair and be free to address the Council.

Minutes:

Proposed by Councillor Mike Sceal and seconded by Councillor Jackie Branson, it was

 

RESOLVED that Councillor Peter Wade be elected Mayor of the Borough of Havant for 2018/19.

 

The Council adjourned at 11.14am and reconvened at 11:30am

During the adjournment the Council and invited guests were entertained by musicians from Havant Orchestra.

 

 

The Mayor, Councillor Peter Wade in the Chair

The Mayor announced that his Charity Appeal Fund for the forthcoming year would support The Rowans Hospice and Riverside School.

 

The Mayor also announced that his Chaplain for 2018/19 would be the Reverend Ian Snares.

 

 

2.

Vote of Thanks to Last Year's Mayor

Minutes:

Proposed by Councillor Yvonne Weeks and seconded by Councillor Ken Smith, it was

 

RESOLVED that a vote of thanks be recorded to the past Mayor, Councillor Elaine Shimbart, for her service to the Council during her year of office.

3.

Reply by Retiring Mayor

Minutes:

The Retiring Mayor, Councillor Elaine Shimbart, took the opportunity to thank all those who had supported and encouraged her during her busy and interesting year of office and congratulated the new Mayor on her election. 

 

Councillor Mrs Shimbart presented a gift to the Council and also made presentations to her Chaplain and the Mayor’s Cadets for 2017/18.

 

 

 

4.

Appointment of Deputy Mayor

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.

Minutes:

Proposed by Councillor Clare Satchwell and seconded by Councillor Lulu Bowerman, it was

 

RESOLVED that Councillor Diana Patrick be elected as Deputy Mayor for 2018/19.

 

 

5.

Discharges and Appointments of Trustees

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.

Minutes:

RESOLVED that Councillor Peter Wade be appointed Mayor Trustee of the Borough of Havant Appeal Fund Charitable Trust and that Councillor Elaine Shimbart be appointed further trustee of the Mayor of the Borough of Havant Appeal Fund Charitable Trust.

 

6.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Issy Scott and Joanne Thomas.

 

 

7.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

 

8.

Minutes pdf icon PDF 73 KB

To confirm the minutes of the meeting of the Council held on 28 March 2018.

Minutes:

RESOLVED that the minutes of the Council meeting held on 28 March 2018 be approved and signed as a correct record.

 

9.

Appointment of Leader

To elect a Leader of the Council in accordance with Article 7 of the Council’s Constitution.

Minutes:

Proposed by Councillor Leah Turner and seconded by Councillor Lulu Bowerman, it was

 

RESOLVED that Councillor Michael Wilson be appointed as Leader of the Council.

 

 

10.

Committee Appointments pdf icon PDF 172 KB

Recommended that the Council:

 

(i)               Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix A (Appendix A to be circulated following the elections);

 

(ii)             Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 3B of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 3D of the Constitution, those delegations will continue to have effect.

 

(iii)            Reviews the representation of the different political groups on each of the Committees and Boards set out in Appendix B (Appendix B to be circulated following the elections) and determines:

 

(a)         the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)         the membership of those bodies in accordance with the wishes of those groups; and

 

(iv)       Approves:

 

(a)         the appointment and functions of the various Committees and Boards;

(b)         the appointment of Councillors to those Committees and Boards;

(c)          the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees and Boards, and standing deputies, all as set out in Parts B and C of Appendix A; and

 

(v)        Approves the sundry appointments set out in Part D of Appendix A.

Additional documents:

Minutes:

Proposed by Councillor Michael Wilson and seconded by Councillor Paul Buckley, it was

 

RESOLVED that

 

(1)       the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix A be noted;
 

(2)       notification from the Leader of the Council be received that, unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 4D of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 8 of the Constitution, those delegations will continue to have effect;

(3)       the representation of the different political groups on each of the Committees and Boards set out in Part B of Appendix A be noted and the following be approved:

 

(a)       the allocation of seats on each of those bodies to each of the political groups into which the Council is divided; and

(b)       the membership of those bodies in accordance with the wishes of those groups; and

 

(4)       the following be approved:

 

(a)       the appointment and functions of the various Committees and Boards;

(b)       the appointment of Councillors to those Committees and Boards;

(c)        the appointment of Chairmen and Vice-Chairmen (as appropriate) to those Committees and Boards all as set out in Parts B and C of Appendix A; and

(d)       the sundry appointments set out in Part D of Appendix A.

 

11.

Scrutiny Board Annual Report

RECOMMENDED to Council that the Scrutiny Board Annual Report for 2017/18 be noted.  The report can be viewed via the following link:

 

Scrutiny Annual Report 2017 to 2018

 

 

A hard copy of the report can be made available for inspection on request.

Minutes:

Councillor Paul Buckley presented the Scrutiny Board’s 2017/18 Annual Report.

 

Proposed by Councillor Paul Buckley and seconded by Councillor Jackie Branson, it was

 

RESOLVED that the Scrutiny Board’s Annual report 2017/18 be noted.

 

12.

Pay Policy Statement pdf icon PDF 33 KB

To consider any recommendation from the meeting of the Joint Human Resources Committee held on 30 April 2018, following publication of this agenda, in connection with the 2018/19 Pay Policy Statement.  The agenda and reports for Joint HR Committee can be viewed via the following link:

 

http://easthants.moderngov.co.uk/ieListDocuments.aspx?CId=143&MId=2391

 

 

Minutes:

Proposed by Councillor Ken Smith and seconded by Councillor Yvonne Weeks, it was

 

RESOLVED that the 2018/19Pay Policy Statement for Havant Borough Council be approved.