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Agenda and minutes

Annual Council / Mayor Making
Wednesday, 10th May, 2017 11.00 am

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Contact: Penny Milne  Democratic Services Officer

Items
No. Item

10.

To Elect a Member of the Council to be Mayor of the Borough

To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.

Minutes:

Proposed by Councillor Yvonne Weeks and seconded by Councillor Ken Smith, it was

 

RESOLVED that Councillor Elaine Shimbart be elected Mayor of the Borough of Havant for 2017/18.

The Council adjourned from 11.12am to 11.27am

During the adjournment the Council and invited guests were entertained by musicians and vocalists from Cowplain Community School.

The Mayor, Councillor Elaine Shimbart in the Chair

The Mayor announced that her Charity Appeal Fund for the forthcoming year would support Havant Homestart and Fitzroy.

 

The Mayor also announced that her Chaplain for 2017/18 would be the Reverend Kate McFarlane.

11.

Vote of Thanks to Last Year's Mayor and Reply

Minutes:

Proposed by Councillor Michael Cheshire and seconded by Councillor Jackie Branson, it was

 

RESOLVED that a vote of thanks be recorded to the past Mayor, Councillor Faith Ponsonby, for her service to the Council during her year of office.

Reply by the Retiring Mayor

The Retiring Mayor, Councillor Faith Ponsonby, took the opportunity to thank all those who had supported her and her charitable events during her year of office and congratulated the new Mayor on her election.  Councillor Ponsonby presented a gift to the Council and also made presentations to the Mayor’s Cadets for 2016/17.

 

12.

Appointment of Deputy Mayor

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.

Minutes:

Proposed by Councillor Michael Sceal and seconded by Councillor Michael Cheshire, it was

 

RESOLVED that Councillor Peter Wade be elected as Deputy Mayor for 2017/18.

13.

Discharges and Appointments of Trustees

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.

Minutes:

Proposed by Councillor Michael Cheshire and seconded by Councillor Yvonne Weeks, it was

 

RESOLVED that Councillor Elaine Shimbart be appointed Mayor Trustee of the Borough of Havant Appeal Fund Charitable Trust and that Councillor Faith Ponsonby be discharged from being Mayor Trustee.

14.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Rivka Cresswell, Gary Hughes, Richard Kennett, Gary Kerrin, Lance Quantrill and Edward Rees.

15.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

16.

Minutes pdf icon PDF 72 KB

The minutes of the meeting of the Council held on 29th March 2017 be taken as read and signed as a true record.

Minutes:

Proposed by Councillor Paul Buckley and seconded by Councillor Michael Sceal, it was

 

RESOLVED that the minutes of the Council meeting held on 29 March 2017 be approved as a correct record.

17.

Committee Appointments pdf icon PDF 163 KB

Recommended that the Council:

 

(i)               Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix A (Appendix A to be circulated separately);

 

(ii)             Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 4D of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 8 of the Constitution, those delegations will continue to have effect.

 

(iii)            Reviews the representation of the different political groups on each of the Committees and Boards set out in Part B of Appendix A and approves:

 

(a)         the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)         the membership of those bodies in accordance with the wishes of those groups; and

 

(iv)       Approves:

 

1            the appointment and functions of the various Committees and Boards

2            the appointment of Councillors to those Committees and Boards

3            the appointment of Chairs and Vice-Chairs (as  appropriate) to those Committees and Boards all as set out in Parts B and C of Appendix A; and

 

(v)        Approves the sundry appointments set out in Part D of Appendix A.

Additional documents:

Minutes:

Proposed by Councillor Michael Cheshire and seconded by Councillor Keast, it was

 

RESOLVED that

 

(1)       the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix A be noted;

(2)       notification from the Leader of the Council be received that, unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 4D of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 8 of the Constitution, those delegations will continue to have effect;

(3)       the representation of the different political groups on each of the Committees and Boards set out in Part B of Appendix A be noted and the following be approved:

 

(a)       the allocation of seats on each of those bodies to each of the political groups into which the Council is divided; and

(b)       the membership of those bodies in accordance with the wishes of those groups; and

 

(4)       the following be approved:

 

(a)       the appointment and functions of the various Committees and Boards;

(b)       the appointment of Councillors to those Committees and Boards

(c)        the appointment of Chairmen and Vice-Chairmen (as appropriate) to those Committees and Boards all as set out in Parts B and C of Appendix A; and

(d)       the sundry appointments set out in Part D of Appendix A.

18.

Committee Recommendations pdf icon PDF 121 KB

The Council to consider the following recommendations arising from the Governance and Audit Committee held on 24th April 2017.

 

The agenda and reports for this meeting can be viewed via the following link:

 

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=338&MId=10432

 

(A)         Review of the Constitution

 

RECOMMENDED to full Council that:

 

(1)  changes to the Constitution as recommended by the Monitoring Officer together with the amendments proposed by the Budget Scrutiny and Policy Development Panel as set out in Appendix B to the report to the Governance and Audit Committee on 24 April 2017 be approved,

(2)  all members be required to read Part 3 of the Constitution and sign a declaration to this effect each municipal year; and

(3)  all members of a committee, board or sub committee be required to read the terms of reference of each committee, board or sub committee to which they are appointed and sign a declaration to that effect.

 

(B)         Changes to the Councillor Code of Conduct

 

RECOMMENDED to full Council that the Councillor Code of Conduct (attached) be approved and adopted.

Minutes:

Councillor Ken Smith presented the following two recommendations to Council arising from the meeting of the Governance and Audit Committee held on 24 April 2017:

 

(A)         Review of the Constitution

Proposed by Councillor Ken Smith and seconded by Councillor Paul Buckley, it was

 

RESOLVED that the following be approved

 

(1)          Changes to the Constitution as recommended by the Monitoring Officer together with the amendments proposed by the Budget Scrutiny and Policy Development Panel as set out in Appendix B to the report to the Governance and Audit Committee held on 24 April 2017;

(2)          that all members be required to read Part 3 of the Constitution and sign a declaration to this effect each municipal year;

(3)          that all members of a committee, board or sub-committee be required to read the terms of reference of each committee, board or sub-committee to which they are appointed and sign a declaration to that effect.

 

(B)       Changes to the Councillor Code of Conduct

 

Proposed by Councillor Ken Smith and seconded by Councillor Paul Buckley, it was

 

RESOLVED that the Councillor Code of Conduct be approved and adopted.