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Agenda and minutes

Annual Council / Mayor Making
Wednesday, 13th May, 2015 11.00 am

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Contact: Penny Milne  Democratic Services Officer

Items
No. Item

1.

To elect a Member of the Council to be Mayor of the Borough

To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.

Minutes:

PROPOSED by Councillor Lenaghan and seconded by Councillor Branson, it was

 

RESOLVED that Councillor Leah Turner be elected Mayor of the Borough of Havant for 2015/16.

The Mayor, Councillor L Turner, in the Chair

The Mayor announced that her Charity appeal in the forthcoming year would be the Mayor of Havant’s Community Chest, to benefit local charities, community groups and good causes in the Borough.

 

The Mayor also announced that her Chaplain in 2015/16 would be Reverend Pennie Payne.

2.

Vote of Thanks to Last Year's Mayor and Reply

Minutes:

PROPOSED by Councillor K Smith and seconded by Councillor G Shimbart, it was

 

RESOLVED that a vote of thanks be recorded to the past Mayor, Mrs Marjorie Smallcorn, for her service to the Council during her year of office as Mayor.

Reply by the Retiring Mayor

The Retiring Mayor, Mrs Marjorie Smallcorn, responded to the vote of thanks and congratulated the new Mayor on her election.  Mrs Smallcorn took the opportunity to highlight the various charity and other events she had attended, and thanked all those who had supported her during her year of office as Mayor.

 

 

3.

Appointment of Deputy Mayor

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.

Minutes:

PROPOSED by Councillor Cheshire and seconded by Councillor Branson, it was

 

RESOLVED that Councillor Faith Ponsonby be appointed as Deputy Mayor for 2015/16.

4.

Discharges and Appointments of Trustees

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.

Minutes:

The Council considered making such discharges and new appointment of Trustees to the Mayor of the Borough of Havant Appeal Fund Charitable Trust as was required following the election of the Mayor.  PROPOSED by Councillor Cheshire and seconded by Councillor Branson, it was

 

RESOLVED that Councillor Leah Turner be appointed Mayor Trustee and that Mrs Marjorie Smallcorn be discharged from being Mayor Trustee and that a Memorandum of Discharge and Appointment be executed under Section 35 of the Charities Act 1960.

5.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors R Brown, R Heard, G Hughes, V Pierce Jones and Mrs E Shimbart.

6.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

7.

Minutes pdf icon PDF 64 KB

The minutes of the meeting of the Council held on 18 February 2015 be taken as read and signed as a true record.

Minutes:

The minutes of the meeting of the Council held on18 February 2015 were agreed as a correct record and signed by the Mayor.

8.

Committee Appointments pdf icon PDF 24 KB

Recommended that the Council:

 

(i)               Reviews the representation of the different political groups on each of the Committees and Boards set out in Appendix A and the allocation of seats on each of those bodies to each of the political groups into which the Council is divided (Appendix A to be circulated following the elections);

 

(ii)             Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B (Appendix B to be circulated following the elections);

 

(iii)            Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 4D of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 8 of the Constitution, those delegations will continue to have effect;

 

(iv)      Approves in accordance with (i) above and the wishes of the different political groups:

 

(a)         the appointment and functions of the various Committees and Boards;

(b)         the appointment of Councillors to those Committees and Boards;

(c)          the appointment of Chairmen and Vice-Chairmen (as  appropriate) to those Committees and Boards

 

 all as set out in Parts B and C of Appendix B;

(v)       Approves the sundry appointments set out in Part D of Appendix B; and

(vi)      Notes the Constitution and Terms of Reference of the West of Waterlooville Major Development Area as set out in Appendix C.

Additional documents:

Minutes:

PROPOSED by Councillor Cheshire and seconded by Councillor G Shimbart, it was

 

RESOLVED that

 

(i)            the representation of the different political groups on each of the Committees and Boards and the allocation of seats on each of those bodies to each of the political groups into which the Council is divided as set out in Appendix A to the report be noted;

(ii)          the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B to the report be noted:

(iii)         notification be received rom the Leader of the Council that the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 4D of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 8 of the Constitution, those delegations will continue to have effect;

(iv)         in accordance with (i) above and the wishes of the different political groups, the following be approved:

a.    the appointment and functions of the various Committees and Boards;

b.     the appointment of Councillors to those Committees and Boards;

c.    the appointment of Chairmen and Vice-Chairmen (as appropriate) to those Committees and Boards

 

all as set out in Parts B and C of Appendix B to the report;

(v)          the sundry appointments set out in Part D of Appendix B to the report be approved; and

(vi)         the Constitution and Terms of Reference of the West of Waterlooville Major Development Area as set out in Appendix C to the report be noted.

9.

Recommendations to Council

To consider the following recommendation to Council arising from the meeting of the Joint Human Resources Committee held on 27 March 2015 (minute 18 refers).

 

RECOMMENDED that

 

(1)          the revised terms of reference as attached to the report to the Joint Human Resources Committee be approved, subject to the addition of ‘of three Councillors ‘ following ‘ To appoint Panels’ in paragraph (2)(b); and

(2)          that the Constitutions of both East Hampshire District and Havant Borough Councils be amended accordingly.

Minutes:

PROPOSED by Councillor Buckley and seconded by Councillor Mrs Blackett, it was

 

RESOLVED that

 

(i)    the revised terms of reference as attached to the report to the Joint Human Resources Committee on 27 March 2015 be approved, subject to the addition of ‘of three Councillors ‘ following ‘ To appoint Panels’ in paragraph (2)(b); and

(ii)  that the Constitutions of both East Hampshire District and Havant Borough Councils be amended accordingly.