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Agenda and minutes

Annual Council / Mayor Making
Wednesday, 11th May, 2016 11.00 am

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Contact: Penny Milne  Democratic Services Officer

Items
No. Item

1.

To Elect a Member of the Council to be Mayor of the Borough

To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.

Minutes:

PROPOSED by Councillor M Cheshire and seconded by Councillor J Branson, it was

RESOLVED that Councillor Faith Ponsonby be elected Mayor of the Borough of Havant for 2016/17.

The Council Adjourned from 11.10am to 11.25pm

During the Adjournment the Council was entertained by young vocalist Arwen Egerton.

The Mayor, Councillor Faith Ponsonby, in the Chair

The Mayor announced that her Charity Appeal Fund for the forthcoming year would support the following Charities:

 

The Stillbirth and Neonatal Death Charity (SANDS)

St Faith’s Church Big Build Fund

Off the Record

 

The Mayor also announced that her Chaplains for 201617 would be the Reverends Jimmy and Kathryn Orr.

2.

Vote of Thanks to Last Year's Mayor and Reply

Minutes:

PROPOSED by Councillor M Wilson and seconded by Councillor J Branson, it was

 

RESOLVED that a vote of thanks be recorded to the past Mayor, Councillor L Turner, for her service to the Council during her year of office.

Reply by the Retiring Mayor

The Retiring Mayor, Councillor L Turner, thanked all those who had supported her during her Mayoral year and congratulated the new Mayor on her election.  Councillor Turner also took the opportunity to highlight some of the various charity and other events that she had attended during her year of office.

3.

Appointment of Deputy Mayor

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.

Minutes:

PROPOSED by Councillor Y Weeks and seconded by Councillor K Smith, it was:

 

RESOLVED that Councillor Mrs E Shimbart be appointed as Deputy Mayor for 2016/17.

4.

Discharges and Appointments of Trustees

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.

Minutes:

The Council considered making such discharges and new appointment of Trustees to the Mayor of the Borough of Havant Appeal Fund Charitable Trust as was required following the election of the Mayor. 

 

PROPOSED by Councillor K Smith and seconded by Councillor M Sceal, it was:

 

RESOLVED that Councillor F Ponsonby be appointed Mayor Trustee and that Councillor L Turner be discharged from being Mayor Trustee and that a Memorandum of Discharge and Appointment be executed under Section 35 of the Charities Act 1960.

5.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors P Buckley and A Lenaghan.

6.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

7.

Minutes pdf icon PDF 154 KB

The minutes of the meeting of the Council held on 13 April 2016 be taken as read and signed as a true record.

Minutes:

PROPOSED by Councillor M Wilson and seconded by Councillor J Perry, it was

 

RESOLVED that the minutes of the Council meeting held on 13 April 2016 be agreed as a correct record and signed by the Mayor.

8.

Committee Appointments pdf icon PDF 63 KB

Recommended that the Council:

 

(i)               Reviews the representation of the different political groups on the Council and the allocation of seats to each of those political groups into which the Council is divided as set out in Appendix A (Appendix A to be circulated following the elections);

 

(ii)             Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B (Appendix B to be circulated following the elections);

 

(iii)            Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 3B of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 3D of the Constitution, those delegations will continue to have effect.

 

(iv)       Approves as set out in Parts B and C of Appendix B:

 

1            the appointment and functions of the various Committees and Boards;

2            the appointment of Councillors to those Committees and Boards in accordance with the wishes of the political groups; and;

3            the appointment of Chairs and Vice-Chairs (as  appropriate) to those Committees and Boards; and

 

(v)       Approves the sundry appointments set out in Part D of Appendix B.

Additional documents:

Minutes:

The Leader of the Council presented a report to the Council setting out the Committee and other appointments for 2016/17.  The Leader took the opportunity to congratulate the recently elected and re-elected members of the Council and to welcome Councillors L Turner and N Bains as new members of the Cabinet.  The Leader conveyed his thanks to Councillors M Fairhurst and Y Weeks for their contribution to the work of the Cabinet as former Cabinet Leads.

 

PROPOSED  by Councillor M Cheshire and seconded by Councillor L Turner, it was:

 

RESOLVED that:

 

(i)            the representation of the different political groups on the Council and the allocation of seats to each of those political groups into which the Council is divided as set out in Appendix A be noted;

(ii)          the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B be noted;

(iii)         notification be received from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Portfolio Holders set out in Part 3B of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 3D of the Constitution, those delegations will continue to have effect;

(iv)         the following be approved as set out in Parts B and C of Appendix B:

 

(1)  the appointment and functions of the various Committees and boards;

(2)  the appointment of Councillors to those Committees and Boards in accordance with the wishes of the political groups;

(3)  the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees and Boards; and

(v)          the sundry appointments set out in Part D of Appendix B.

 

9.

Appointment of Chief Finance Officer

RECOMMENDED to full Council that, in accordance with Section 151 of the Local Government Act 1972, Mr Stuart McGregor be appointed as the Council’s Chief Finance Officer.

 

Minutes:

PROPOSED by Councillor M Cheshire and seconded by Councillor L Turner, it was

RESOLVED that Mr Stuart McGregor be appointed as the Council’s Chief Finance Officer in accordance with Section 151 of the Local Government Act 1972.