Agenda and draft minutes

To receive and record apologies for absence.

There were no apologies for absence.

To approve the minutes of the meeting of the Operations and Place Shaping Board held on 6 February 2019 and 27 March 2019.

The minutes of the meetings held on 6 February 2019 and 27 March 2019 were agreed and signed as correct records.

To receive and record any declarations of Interests from members present in respect of any of the various matters on the agenda for this meeting.

There were no declarations of interest.

Please note that this item has been withdrawn from the agenda.

This item had been withdrawn from the agenda, to be heard at the extraordinary meeting on 15 July 2019.

The Board to receive an update on the current position, prior to its involvement in scrutinising the Implementation Plan later in the year.

The Planning Policy Manager gave a background to the topic and explained that the Cabinet had agreed a Position Statement which put in place measures to allow applicants to have a Grampian Condition applied in order for construction to continue whilst the Council worked on an Implementation Plan.  The Operations and Place Shaping Board would be involved with the development of the Implementation Plan later in the year.

In response to questions, applicants could currently opt to accept a Grampian Condition if their proposal was not nutrient neutral, or could agree to defer the determination of their application.  If they opted for a Grampian Condition, the development would need to be demonstrated to be nutrient neutral prior to occupation.  It was understood that the market welcomed the information provided by the Council and that the Council was proactively working to find a solution to enable development.

The Board will receive a briefing on the background to the topic.

Following the briefing, the Board will discuss and agree a Project Plan to set the remit for the upcoming ‘Challenge Session’ to be held on 17 July 2019.

The Heritage Team Leader introduced the topic, which would be the subject of a ‘Challenge Session’ at an extraordinary meeting of the Board on 17 July. 

The background to the topic was that a local group, Bidbury Mead Friends, had, with the agreement of HBC, commissioned a Conservation Character Appraisal of the Old Bedhampton Conservation Area.  The final draft of this review had been submitted to HBC in October 2018.  Whilst others may carry out an appraisal, only the local planning authority could designate or review Conservation Areas.  Planning Practice Guidance stated that Conservation Areas should be reviewed ‘time to time’ and the last appraisal of the Old Bedhampton Conservation Area had been undertaken in 1994.

Heritage Officers agreed with the majority of the review commissioned by Bidbury Mead Friends, but differed in respect of the proposed boundary.  The matter would therefore be debated at the ‘Challenge Session’ with all relevant parties present to inform the Board’s recommendations.

The Board agreed the Project Plan, subject to the inclusion of Cllr Milne as a participant.

The Board will receive a briefing on the background to the topic.

Following the briefing, the Board will discuss and agree a Project Plan to set the remit for the upcoming ‘Challenge Session’ to be held on 15 July 2019.

The Planning Policy Manager introduced the topic, which would be the subject of a ‘Challenge Session’ at an extraordinary meeting of the Board on 15 July. 

The Board was reminded that the remit of the topic was very focussed, solely on the parking standards for new developments within the two town centres of Havant and Waterlooville.

The Board agreed the Project Plan, subject to the inclusion of Cllr Milne as a participant.

The Board will be asked to agree the report of the Parking Panel and the recommendations to Cabinet.  Report under separate cover.

The Board agreed to set up a workshop for all members of the Board and relevant officers to finalise the recommendations that would be presented to Cabinet.

The Board noted the 2019/20 Work Programme.