Agenda and draft minutes

To receive apologies for absence.

Apologies for absence were received from Councillors Christie and Scott.

To confirm the minutes of the Business and Commercial Services Board held on 30 July 2018.

The Minutes of the meeting of the Business and Commercial Services Board held on 30 July 2018 were agreed as a correct record and signed by the Chairman.

There were no matters arising.

To receive and record declarations of interests from members present in respect of the various matters on the agenda for the meeting.

There were no declarations of interests.

The Chairman to report the outcome of meetings attended or other information arising since the last meeting of the Board.

The Chairman had nothing to report.

RESOLVED that the work programme be noted.

To receive an update from Councillor Branson on the Litter Review (Business Plan attached).

The Board was advised that the Business and Commercial Services Scrutiny Panel had agreed the project plan for the litter review and would be meeting representatives of a selected number of residents’ associations on 5 December 2018 to discuss the problem of litter in the Borough.

The Board is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Item 8                  Environmental Services Proposals
(Paragraph 3)

Paragraph 3        Information relating to the financial or business affairs of any particular person (including the authority holding that information)

RESOLVED that the public be excluded from the meeting during consideration of the minutes headed and numbered as below because:

it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during those minutes there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minute 14 – Environmental Services Proposals (Paragraph 3)

The Board received a presentation and discussed the risks and benefits to the Council of East Hampshire District Council delegating its Environmental Services functions to Havant Borough Council.

The Chairman thanked the officers for their presentation and advice.

RESOLVED that, based on the information provided at the meeting, the work of the officers in managing the risks and maximising the benefits to Havant Borough Council of the delegation of East Hampshire District Council’s Environmental Services be endorsed.