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Agenda and draft minutes

Extraordinary, Business and Commercial Services Board
Monday, 22nd July, 2019 5.00 pm

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Mark Gregory  Democratic Services Officer

Items
No. Item

12.

Apologies

To receive apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor Thain-Smith.

13.

Declarations of Interests

To receive and record declarations of interests from members present in respect of the various matters on the agenda for the meeting.

 

Minutes:

There were no declarations of interests relating to matters on the agenda.

14.

Exclusion of Press and Public

The Board is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

 

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

           

it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

 

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item  4                 Environmental Services
(Paragraph 3)

 

Paragraph 3        Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

RESOLVED that the public be excluded from the meeting during consideration of the minutes headed and numbered as below because:

 

it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during those minutes there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

 

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minute 15 – Environmental Services

(Paragraph 3)

15.

Environmental Services

Minutes:

The Board received presentations from the Head of Strategic Commissioning and the Norse South East (NSE) Group Director of Operations on the arrangements made for the delegation of environmental services from East Hampshire District Council to this Council.

 

The Board received prior to the meeting:

 

(a)          a copy of the exempt report and appendices to be submitted to Cabinet on 29 July 2019; and

 

(b)          the answers to questions submitted to the Officers.

 

The Cabinet Lead for Contracts and Commercial Services, the Head of Strategic Commissioning, and the Strategic Procurement Manager and the NSE Group Director of Operations were invited to join the meeting and answer questions from the members relating to:

 

(i)         the risks and benefits of the delegation of the services to the Council;

 

(ii)        the plans/options in place to alleviate the risks identified in (i) above;

 

(ii)        proposed improvements to HBC’s services;

 

(iii)       cross border services;

 

(iv)       the transfer of staff from existing contractors; and

 

(v)        the accounting systems that would be in place for both Councils

 

(The NSE Group Director of Operations left the meeting)

 

(vi)         the financial and legal implications of the plans/options identified in (ii) above.

 

RESOLVED that having considered Item 13 of the agenda and having undertaken a pre-scrutiny and noting the submissions made by Cabinet Lead attending to consider any recommendations of the Board:

 

(a)          the proposals be endorsed;

 

(b)          the Board would not call in or scrutinise for a second time the decision to be made by Cabinet on this matter at its meeting to be held on 29 July 2019, in accordance with Standing Order 85(6) and (7); and

             

(c)          a scrutiny be held to consider alternative arrangements, if the Council cannot implement the preferred option.