Agenda and minutes

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX

Contact: Cynthia Haveron  Democratic Services Officer

Items
No. Item

1.

Statement of Accounts

Minutes:

East Hampshire District Council & Havant Borough Council

 

Joint Governance Committee Minutes

 

Committee Room 2, Public Service Plaza, Civic Centre Road, Havant, PO9 2AX

 

Tuesday 18 September 2012 at 5.30pm

 

-:Present:-

Cllr Ken Carter (EHDC) (Chairman)

Councillors Philip Aiston (EHDC), Lynn Evans (EHDC), Olwyn Kennedy (HBC), Marjorie Smallcorn (HBC), Ken Smith (HBC) and Caren Tarrant (HBC)

 

-:Also Present:-

Cllr Jackie Branson (HBC) and Cllr Marge Harvey (EHDC)

 

-:Officers:-

Executive Head Governance & Logistics, Monitoring Officer, Service Manager Strategic Finance, EHDC Accountant (Financial & Governance), HBC Corporate Group Accountant, HBC Internal Audit Partnership Manager, HBC Principal Auditors, HBC Senior Litigation Lawyer and EHDC Committee Services Co-ordinator

 

-:Also Present:-

Mr Mark Catlow, Audit Commission – minute 11

 


1.         Election of Chairman. Cllr Ken Carter (EHDC) was elected Chairman of the Committee.

 

2.         Election of Vice-Chairman. Cllr Ken Smith (HBC) was elected Vice-Chairman of the Committee.

 

3.         Apologies for Absence. Apologies for absence had been received from Cllrs Paul Buckley (HBC), Zoya Faddy (EHDC), Terry Hart (HBC), Maurice Johnson MBE (EHDC), and Dean Phillips, (EHDC).

 

4.         Chairman’s Announcements. 

The Chairman indicated the fire exits and asked that all mobile phones were switched off.

 

5.         Declarations of Interest.  There were no declarations of interest.

 

6.         Terms of Reference. A copy of the draft terms of reference for the Committee were circulated at the meeting.

 

Cllr Smith asked for a copy of the Regulation of Investigatory Powers Act Policy.

 

Following the discussion, it was

 

RESOLVED that the draft Terms of Reference be adopted with the amendments agreed by the Committee.

 

7.         Minutes – Havant Borough Council (HBC). The minutes of the Standards Committee meeting held on

20 June 2012 which had been previously circulated, were confirmed and signed as a correct record.

 

 

8.         Minutes – East Hampshire District Council (EHDC). The minutes of the Standards Committee meeting held on 23 May 2012 which had been previously circulated, were confirmed and signed as a correct record.

 

9.         Matters Arising. It was agreed that a copy of both sets of minutes would be resent to members of the Committee.

 

HBC Business

 

10.       Internal Audit Progress Report to 31 August 2012. The Committee considered Report, 9, which had been previously circulated.  Mr John Cummins, HBC Internal Audit Partnership Manager introduced the report.

 

Following the discussion, it was

 

RESOLVED that the matters raised by Internal Audit and the action taken by management be NOTED.

 

Joint Business

 

11.       Annual Governance Statements 2011/2012. The Committee considered Report, EXTH.14/12, which had been previously circulated.  Mr Kevin Harlow, EHDC Accountant (Financial & Governance) introduced the report.

 

Following the discussion, it was

 

RESOLVED that the Annual Governance Statements and action plans be NOTED.

 

HBC Business

 

12.       Statement of Accounts.  The Committee considered Report, 10, which had been previously circulated.  Mr Mark Catlow from the Audit Commission introduced his report.

Following the discussion, it was

 

RESOLVED that

 

(i)         the matters presented in the Annual Governance Report at  ...  view the full minutes text for item 1.