Agenda and minutes

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: James Harris  Deputy Democratic Services Team Leader

Items
No. Item

56.

Apologies for Absence

Minutes:

Apologies were received from Councillors Guest, Milne, Smith and Weeks.

57.

Declarations of Interests

To receive any declarations of interests from Members.

Minutes:

Councillor

 

Minute No.

Details of Interest

Cllr A Rennie

 

66 – Community Infrastructure Levy: Proposed Spending

 

 

Cllr Rennie was a member of Havant Hockey Club.

 

Cllr D Keast

 

Cllr Keast was a former member of Havant Hockey Club and continued to participate in some of their events.

 

Cllr M Sceal

 

 

Cllr Sceal was Chair of the Waterlooville Area Action Group, which had submitted the bid in respect of the refurbishment of Waterlooville Recreation Ground Play Area.

 

Councillors Keast, Rennie and Sceal remained in the room and took part in the voting on the item.

58.

Minutes pdf icon PDF 464 KB

To confirm the minutes of the last meeting held on 22 January 2020.

Minutes:

Proposed by Cllr Keast and seconded by Cllr Davis, the minutes of the previous meeting held on 22 January 2020 were agreed and signed as a correct record, subject to the inclusion of a summary of the questions and answers to minute 50, Cabinet Leads Question Time.

59.

Mayor's Report pdf icon PDF 172 KB

Minutes:

There were no questions for the Mayor on her published report.

60.

Provisional Appointment of the Mayor for 2020/21

Minutes:

Proposed by Councillor Gary Robinson and seconded by Councillor Rennie, it was

 

RESOLVED that Councillor Prad Bains be provisionally appointed as Mayor for 2020/21.

61.

Provisional Appointment of the Deputy Mayor for 2020/21

Minutes:

Proposed by Councillor Turner and seconded by Councillor Crellin, it was

 

RESOLVED that Councillor Rosy Raines be provisionally appointed as Deputy Mayor for 2020/21.

62.

Public Questions under Standing Order 13.4(f)

To receive questions from, and provide answers to, the public, provided they have been submitted in accordance with the requirements of Standing Order 13.4(f).

Minutes:

No public questions had been received under Standing Order 13.4(f).

 

63.

Budget Speeches

· Leader and Deputy Leader will give their speeches to the Council

· Reply by the Leader of the Opposition

· Leader’s Reply to the Opposition

· Questions of Clarification to the Leader and Deputy Leader

Minutes:

The Leader presented his budget speech to Council.  He thanked all involved in the preparation of the budget and the Governance, Audit and Finance Board for scrutinising the draft proposals.  He outlined the approach taken to deliver a balanced budget and explained that the evidence gained would inform the work to address the predicted £2m shortfall in 2021/22. 

 

Cllr Hart spoke on behalf of the Labour Group.  Cllr Hart commended the S.151 Officer and her team for their work in generating savings without cutting services.  He believed that the £5 increase in Council Tax on a band D property was low when compared to increases made by other precepting authorities and he commended the breadth of the draft Corporate Strategy and the proposed replacement of play equipment.

 

Cllr Carpenter spoke on behalf of the UKIP Group. He thanked the Leader, Deputy Leader and S.151 Officer for their work and appreciated the difficulties in arriving at a balanced budget.

64.

Cabinet/Board/Committee Recommendations pdf icon PDF 274 KB

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote will be taken on this item.

Additional documents:

Minutes:

Proposed by Councillor Wilson and seconded by Councillor Carpenter, it was

RESOLVED that:

 

(a)         the following be approved, as recommended by the Cabinet on 5 February 2020, that Council

 

(1)  Approves the proposed Revenue and Capital Budgets for 2020/21 including a Council Tax rate of £209.48 at Band D, representing a £5 increase on the current charge

 

(2)  Agrees the Capital Strategy, Treasury Management Strategy and Prudential Indicators; and

 

(3)  Agrees the increase to fees and charges for 2020/21.

 

 

(b)     That it be noted that (on 31st January, 2020) the Chief Finance Officer calculated the Council Tax Base 2020/21 for the whole Council area as 41,257.00 [Item T in the formula in Section 31B(1) of the Local Government Finance Act 1992, as amended, (the “Act”)] and that this Council Tax base be split between the regions of the Environment Agency as follows:

 

Southern – 41,257.00

 

(c)     That the following amounts be calculated by the Council for the year 2020/21 in accordance with Sections 31 and 34 to 36 of the Act.

 

     (i)         £ 68,682,56.61 (expenditure) being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act;

 

(ii)        £60,040,198 (income) being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

 

(iii)       £8,642,365.61 being the amount by which the aggregate at d(i) above exceeds the aggregate at d(ii) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in section 31A(4) of the Act);

           

(iv)      £209.48 being the amount at c(iii) above (Item R), divided by Item T  (b above), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year;


 

(d)       Valuation Bands

 

                          

 

 

being the amounts given by multiplying the amount at 2(iv) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

 

(e)       That it be noted that for the year 2020/21 the Hampshire County Council and Police and Crime Commissioner for Hampshire and Hampshire Fire and Rescue Authority have stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each of the categories of the dwellings shown below:

 

 

 

 

(f)           That having calculated the aggregate in each case of the amounts at (3) and (4) above, the Council, in accordance with Section 30(2) of the Local  ...  view the full minutes text for item 64.

65.

Cabinet/Board/Committee Recommendations

66.

Community Infrastructure Levy: Proposed Spending pdf icon PDF 273 KB

Additional documents:

Minutes:

Councillor Pike presented a recommendation to Council arising from themeeting of the Cabinet held on 5 February 2020.

 

In response to questions, Cllr Pike advised that the revised CIL framework would be considered by scrutiny and outlined that the three area approach taken for the Neighbourhood Portions had been devised to strike a balance to try and allocate the funds where they were most needed.  This ensured that projects could be delivered to benefit residents in areas that did not generate a large amount of CIL funds.  Whilst a large amount of CIL funds were to be spent in the Coastal Communities area, it had to be borne in mind that this was proportionate, as this area generated the most CIL funds.


Proposed by Councillor Pike and seconded by Councillor Wilson it was RESOLVED that Council:

 

 

a)               adopts the amendments to the CIL Funding Decision Protocol (Appendix A2) be adopted;

 

b)              approves a review of the CIL Funding Decision Protocol (Appendix A1); and

 

c)               invests the available Main CIL Pot funds as at 31 March 2020 in the capital infrastructure projects outlined in Table A1: Bids Recommended for Funding and Table A2: Bids Recommended for funding as at 1/4/2020 contingent upon third party outcomes:

 

Title and bid reference number (ordered by project number)

 

Amount

Cumulative Sum

 

Categorisation

App. C[1] (page no.)

Re-purposing Hooks Lane/Fraser Road MUGA to Car Parking (1)

£45,059

£45,059

E

3

Warblington Footbridge (3)**

 

£325,000

£370,059

E

6

Rusty Cutter – Teardrop Link Road Capacity Enhancement and Cycle Improvement (4)

£250,000

£620,059

E

8

Langstone Roundabout (A27/A3023) – Capacity and Safety/Feasibility (5)

£20,000

£640,059

E

12

Havant Park Feasibility Study (6) 

 

£7,000

£647,059

E

14

Future of the Hayling Billy Trail Feasibility Study (7) 

 

£70,000

£717,059

C

16

Waterlooville to A3(M) - Cycle Network Improvement Feasibility (9)

£15,000

£732,059

E

21

Asda Roundabout to Bushy Lease – Footpath/Cycle Track Feasibility (11)

£10,000

£742,059

E

27

Park Lane Bridleway – Feasibility Study (14)

 

£10,000

£752,059

E

35

Leisure Investment Feasibility Study (17)

£25,000

£777,059

E

42

Re-construction of the Hayling Billy Bridge and Connecting it to Havant Town Centre – Feasibility Study (18)

£70,000

£847,059

C

43

Community Sporting Development at Havant College Feasibility (20)

£30,000

£877,059

E

52

             

              Key:

              C – Critical to delivery of Local Plan

              E – Essential to delivery of Local Plan

              Bracketed numbers refer to the project reference

 

            Table A1: Bids Recommended for funding as at 1/4/2020

 

Title and bid reference number (ordered by project number)

 

Amount

Cumulative Sum

Categorisation

App. C (page no.)

Havant and Waterlooville Town Centres – Transforming Cities (2)++

£250,000

£1,127,059

C

4

Brambles Farm Link, Waterlooville (13)

 

£70,000

£1,197,059

E

32

Havant Shared Pedestrian and Cycle Bridge (Challenge Fund Bid) (23)++

£125,000

£1,322,059

C

59

              Key:

              C – Critical to delivery of Local Plan

              E – Essential to delivery of Local Plan

              Bracketed numbers refer to the project reference

 

              Table A2: Bids Recommended for funding as at 1/4/2020 contingent  ...  view the full minutes text for item 66.

67.

Corporate Strategy Policy Framework pdf icon PDF 139 KB

Additional documents:

Minutes:

Councillor Wilson presented a recommendation to Council arising from themeeting of the Cabinet held on 5 February 2020.

 

In response to questions, Cllr Wilson confirmed that reducing paper usage in meetings was being considered, potentially funded by using an element of the Councillors’ modernization allowance.  In respect of moving to a resident demand approach, he assured that scrutiny would be invited to consider draft business.


Proposed by Councillor Wilson and seconded by Councillor Pike it was RESOLVED that Council agreed:

 

(i)            the draft for developing the Corporate Strategy as the core of the policy framework and to commence the process set out in standing order 58;

 

(ii)          the additional future engagement in the development of the Corporate Strategy during 2020; and

 

(iii)         that the Corporate Strategy as developed to be considered by Council as soon as reasonably practicable.

68.

Prices for Taxi and Private Hire Licences pdf icon PDF 142 KB

Minutes:

Councillor Keast presented a recommendation to Council arising from themeeting of the Licensing Committee held on 8 January 2020.


Proposed by Councillor Keast and seconded by Councillor Wade it was RESOLVED that Council agreed the Fees and Charges set out below:

 

Service

 

Proposed prices 2020/21 (£)

VEHICLES

 

Hackney carriage licence

219

Private hire licence

157

Exemption certificate

53

Temporary vehicle licence

68

Transfer of vehicle proprietor

39

Change vehicle registration

54

Replacement licence

14

Replacement vehicle plate

28

 

 

OPERATORS

 

Operator licence – 5 years

347

Operator licence - 1 year

143

 

 

DRIVERS – Combined PH/HC

 

New driver - 3yrs

210

New driver – 1 year

150

Driver – renewal – 3yrs

169

Driver - renewal – 1 year

145

Knowledge test

43

Replacement ID badge (inc. VAT)

19

Replacement licence

14

Change of address

21

Change of address &/or name

29

 

 

ACCESSORIES

 

Pair of pouches inc. VAT

12

Universal bracket inc. VAT

12

Number plate bracket inc. VAT

20.4

 

69.

Leader's Report pdf icon PDF 428 KB

Minutes:

The Leader had nothing to add to his published report.

70.

Cabinet Lead Reports pdf icon PDF 573 KB

Additional documents:

Minutes:

Cllr Bowerman updated that the Development Management Committee Chairman had met with planning officers in respect of training and that a scheduled programme of training had been proposed.

71.

Cabinet Leads and Chairmen's Question Time

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

 

(ii)           Chairmen to answer questions on minutes since the last Council meeting

Minutes:

In response to a question from Cllr Rennie, Cllr Bowerman confirmed that the definition for anti-Semitism contained within the draft Comprehensive Equality Policy met the International Holocaust Remembrance Alliance’s working definition of anti-Semitism, as encouraged by the Government.

 

In response to questions from Councillors Francis, Davis and Hart, Cllr Pike confirmed that:

 

·         Councillors who represented Leigh Park Wards would be involved with the multi-sector summit on the future of Leigh Park;

·         the Transforming Cities Bid included a proposal for a fast bus service between Waterlooville and Havant; and

·         he met with the Clinical Commissioning Group regularly and would like to see the Oak Park Community Clinic expanded.  He was confident that Hampshire County Council was doing all it could to ensure that the extra care housing development was completed.

72.

Questions Under Standing Order 23 pdf icon PDF 237 KB

To receive questions from Councillors in accordance with the requirements of Standing Order 23.4(a).

Minutes:

Questions received under Standing Order 23 and their related responses are set out below:

 

Question from Councillor Sceal to the Leader

 

The £80,000 of missing S106 money has still not been properly looked into.  At the last budget meeting I was told that all monies had been accounted for, but this cannot be the case as it has been missing since this time last year.

 

Reply from Councillor Wilson

 

We have looked into this matter and are satisfied that there are no funds missing.

73.

Urgent Questions Under Standing Order 23

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 23.4(b).

Minutes:

There were no urgent questions under Standing Order 23.

74.

Notices of Motion

No Motions have been received.

Minutes:

No motions had been received.

75.

Acceptance of Minutes

The Council to receive the following minutes of meetings held since the last meeting of the Council (electronic links to the relevant minutes are given below):

 

Operations and Place Shaping – 16 December 2019

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=476&MId=11031

 

Operations and Place Shaping – 17 December 2019

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=476&MId=11032

 

Cabinet – 18 December 2019

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=10860

 

Licensing Committee – 8 January 2020

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=125&MId=11049

 

Development Management Committee – 9 January 2020

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=11041

 

Business and Commercial Services Board – 21 January 2020

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=486&MId=10952

 

Extraordinary Development Management Committee – 23 January 2020

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=10882

 

 

 

Minutes:

Proposed by Cllr Satchwell and seconded by Cllr Branson it was RESOLVED that the minutes of committees held since the last meeting of Council be received.

76.

Capita Contract Negotiations - Amendments to Agreement

Minutes:

Councillor Bowerman introduced the report and gave a background to the Capita five councils contract.


Proposed by Councillor Bowerman and seconded by Councillor Briggs it was RESOLVED that Council:

 

(i)                  Noted that the agreement with Capita may be varied; and

 

(ii)                Delegated the decision of future model for service delivery for any services previously delivered under the strategic partnering agreement with Capita to Cabinet.