Agenda and minutes

To receive and record any apologies for absence.

Apologies were received from Councillors N Bains, P Bains, A Christie,
D Guest, Mrs E Shimbart and K Smith.

To receive any declarations of interests from Members.

There were no declarations of interest.

To confirm the minutes of the Annual Council meeting held on 9 May 2018 and the Extraordinary Council meeting held on 9 May 2018.

Proposed by Councillor Buckley and seconded by Councillor Branson, it was

RESOLVED that the minutes of the meeting and extraordinary meeting of the Council held on 9 May 2018 be approved as a correct record.

There were no questions from Councillors in connection with the Mayor’s published report.

To receive questions from, and provide answers to, the public, provided they have been submitted in accordance with the requirements of Standing Order 13.4(f).

There were no public questions.

The Mayor to give newly elected Councillors an opportunity to introduce themselves.

At the invitation of the Mayor, Councillors Crellin, Lowe, Milne, Raines, Rennie, Robinson and Scott introduced themselves and outlined their aspirations as newly elected members.

The Council to note the following casual changes to appointments agreed by the Leader since the last meeting of the Council:

(1)  Development Management Committee – Councillor Patrick to replace Councillor Branson;

(2)  Joint West of Waterlooville Major Development Area Committee – Councillor Patrick to replace Councillor Branson;

(3)  Langstone Harbour Board – Councillors Branson and Cresswell to replace Councillors Bowerman and Wilson;

(4)  Chichester Harbour Conservancy – Councillor Cresswell to replace Councillor Branson

Proposed by Councillor Wilson and seconded by Councillor Pike, it was

RESOLVED that the following casual changes to appointments be noted:

(1)  Development Management Committee – Councillor Patrick to replace Councillor Branson;

(2)  Joint West of Waterlooville Major Development Area Committee – Councillor Patrick to replace Councillor Branson;

(3)  Langstone Harbour Board – Councillors Branson and Cresswell to replace Councillors Bowerman and Wilson;

(4)  Chichester Harbour Conservancy – Councillor Cresswell to replace Councillor Branson; and

(5)  Councillor Guest to step down from the Cabinet.

At its meeting on 20 June 2018, the Governance, Audit and Finance Board reviewed the scheme of Councillors’ Allowances to reflect the governance changes agreed at the annual Council meeting in May 2018 and recommended a revised schedule of Special Responsibility Allowances for approval by full Council.

RECOMMENDED that the revised schedule of Special Responsibility Allowances be approved as set out in Appendix A to the report to the Governance, Audit and Finance Board meeting held on 20 June 2018.

Proposed by Councillor Pike and seconded by Councillor Wilson, it was

RESOLVED that this matter be referred back to the Governance, Audit and Finance Board for further review, in light of the governance changes agreed by the Council on 9 May, in particular, to:

(1)          review the special responsibility allowances attracted by each position to ensure that the level set is fair in relation to the responsibilities associated with the post;

(2)          consider whether any other changes to the scheme of allowances are appropriate at the present time; and

(3)          make recommendations to be considered by the Council at its next meeting.

To be circulated separately.

Councillor Wilson took the opportunity to thank Councillor David Guest for his contribution as a Cabinet member for 12 years and for 4 years as Deputy Leader of the Council.

To be circulated separately.

There were no matters that the Leader or Cabinet Leads wished to add to their published reports.

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

(ii)           Chairmen to answer questions on minutes since the last Council meeting

At the invitation of the Mayor, the Cabinet Leads took questions from Councillors in connection with their published reports and the Committee Chairmen in connection with their respective minutes.

To receive questions from Councillors in accordance with the requirements of Standing Order 23.4(a).

The Council received questions submitted in accordance with Standing Order 23 and responses provided by the appropriate Cabinet Leads as follows:

(1)          Questions from Councillor Kennett to Councillor Hughes:

a.    What key performance indicators are in place for our recycling?

There are no specific KPIs for recycling, however there is a national target for recycling of 50%.

b.    Which local authorities do we currently benchmark our performance against?

Disposal authorities across the country are able to take a variety of recyclate materials, therefore any performance comparison is contained within the disposal authority area, in our case Hampshire.  It is not possible to undertake benchmarking on a broader basis.

(A graphic showing the different refuse and recycling regimes in place across Hampshire is published on the Council’s website alongside these minutes)

c.    What are Havant’s ambitions for recycling in the borough?

We are aiming to increase our recycling figures above 30%, reduce contamination and increase messaging about waste avoidance.

There is a recycling action plan in place for 2018, which will be delivered within existing budgets.

                        Key priorities are:

·         Increasing the number of localised recycling bring sites in an effort to make it easier for residents to recycle glass and textiles;

·         We will be promoting the Garden Waste collection service to generate additional customers as garden waste forms c7% of our total recycling; and

·         We will revise the recycling message to our residents to reduce contamination within the recycling bin.

The government has adopted the recommended increases in recycling rates as set out in the EU Circular Economy paper, setting new national targets for recycling at:
 

·         55%         2025

·         60%         2030

·         65%         2035

As a member of the Project Integra Board, I will therefore be championing further action on recycling from our partners

d.    When will the new HCC recycling facility be ready for use?

Given the government’s announcements on deposit return schemes (DRS) and recycling rates, HCC has paused commissioning the design of the new recycling facility (SMRF) as these announcements have the potential to significantly impact on the range and quality of materials that will be available to the kerbside recycling services in the future.

The DRS for plastic bottles was anticipated, but not the inclusion of glass and metal drink containers.  A reduction in the availability of these materials does impact on the business case for the SMRF especially as the SMRF was intended to include glass as an accepted material.

e.    What will the council be doing to support this years National Recycle Week (24 – 30 Sept)? There are plenty of local organisations such as The Final Straw Solent (based in Emsworth) who would be pleased to help

We are currently working with Norse SE on the National Recycle Week and I will provide further information when details are finalised.

Norse are currently supporting the “final Straw” scheme, linking with the Ben Ainslie Racing team and donating litter pickers, gloves and sacks.

(2)          Councillor Francis to Councillor Pike

I am pleased to acknowledge the  ...  view the full minutes text for item 12.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 23.4(b).

There were no urgent questions.

There were no notices of motion.

RECOMMENDED that the following minutes of meetings held since the last meeting of the Council be received:

Licensing Committee – 9 May 2018

Cabinet – 16 May 2018

Operations and Placeshaping Board – 22 May 2018

Development Management Committee – 24 May 2018

Development Management Committee – 14 June 2018

Governance, Audit and Finance Board – 20 June 2018

Cabinet – 27 June 2018

Proposed by Councillor David Keast and seconded by Councillor Yvonne Weeks it was

RESOLVED that the minutes of committees held since the last meeting of the Council be received.

Councillor Pike presented a report to Council recommending that authority be delegated to the Executive Director, in consultation with the Chief Finance Officer, to review the allocation of Community Infrastructure Levy funds so as to allow monies released from a stalled project to be reallocated.

In proposing the recommendation, Councillor Pike suggested that, if approved, the award of funding for the Hayling Ferry Shuttle Bus would provide a much-needed local public transport link and encourage people to use the ferry, thereby easing congestion on the main A3023 road for traffic onto and leaving Hayling Island.

The Mayor had agreed to the addition of this matter as an urgent item to allow the projects detailed in the report to be progressed due to time constraints on delivery.

Proposed by Councillor Pike and seconded by Councillor Satchwell, it was

RESOLVED that

(1)          the Council notes the bid for the Hayling Ferry Community Shuttle Bus and delegates the final decision on the award of funding of up to £20,000 to the Executive Director on consultation with the Chief Finance Officer; and

(2)          the Council notes the bid for £1,000 for the Spring Arts Centre Minor Works and delegates the final decision on the award of funding of up to £1,000 to the Executive Director in consultation with the Chief Finance Officer.