Agenda and minutes

To receive and record any apologies for absence.

Apologies for absence were received from Councillors P Bains, Bowerman, Branson, Carpenter, Inkster, Milne, Sceal, Shimbart, Smith and Turner.

To receive any declarations of interests from Members.

There were no declarations of interest.

To confirm the minutes of the last meeting held on 10 July 2019.

Proposed by Councillor Wade and seconded by CouncillorThomas, it was

RESOLVED that the minutes of the meeting of the Council held on 10 July 2019 be approved as a correct record.

There were no questions for the Mayor on her published report.

To receive questions from, and provide answers to, the public, provided they have been submitted in accordance with the requirements of Standing Order 13.4(f).

There were no public questions.

To consider the following recommendations to Council arising from the meeting of the Cabinet held on 11 September 2019.  The agenda and reports for this meeting can be viewed via the following link:

http://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=10858

(A)         Parking Supplementary Planning Document:  Targeted Review Regarding Parking Associated With New Development In Havant And Waterlooville Town Centres

RECOMMENDED to Full Council that it:

(1)          notes the responses received to the recent consultation on the Parking Supplementary Planning Document (Appendix A);

(2)          notes the need for a wider review of the Parking Supplementary Planning Document following the Examination of the Havant Borough Local Plan 2036;

(3)          adopts the Parking Supplementary Planning Document (at appendix C), subject to the additional wording to paragraph 3.05 of the SPD so as to read:

“ The level of parking to be provided must be based on the nature and scale of the development, its target market in terms of demographics and professions, access to shops and services together with public transport accessibility.” ; and

(4)          delegates authority to the Planning Policy Manager, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to make any necessary amendments to the documents listed above. These shall be limited to the inclusion of a contents page and page numbers, factual updates, correction of minor errors, typographical errors and other minor changes that do not change the meaning of the material.
 

(B)         Old Bedhampton Conservation Area Appraisal

RECOMMENDED to full Council that it

(a)  Notes the responses to the recent consultation (included at Appendix 3 (summary) and Appendix 4 (redacted copies of original responses));

(b)  Adopts the Old Bedhampton Conservation Area Character Appraisal (Appendix 1), including a boundary which includes that area set out on pages 133 and 141 of the Cabinet agenda and a separate section to cover the Manor Farm Buildings located to the south of Lower Road;

(c)  Notes that on adoption, the Old Bedhampton Conservation Area Character Appraisal (Appendix 1) becomes a material consideration in development management decision making alongside the development plan and emerging Havant Borough Local Plan 2036;

(d)  Delegates authority to the Conservation Officer, in consultation with the Cabinet Lead for Planning and Regeneration and Communities, to make any resulting amendments following the Cabinet and Council meetings to the Old Bedhampton Conservation Area Appraisal and Management Plan (Appendix 1), including the boundary (Appendix 2)

(e)  Approves the implementation of an Article 4 (1) Direction and delegates authority to the Head of Planning, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to determine the draft form and content of the direction prior to this being publicised. (See sections 3.67-3.79 of the report). Officers to report back to Cabinet at a later date with the draft form and content.

(f)   Delegates authority to the Head of Planning, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to make any necessary amendments to the documents listed above. These shall be limited to grammatical, typographical, formatting and graphic design changes and shall  ...  view the full agenda text for item 19.

(A)         Old Bedhampton Conservation Area Appraisal

Councillor Pike presented a recommendation from Cabinet seeking approval of the Old Bedhampton Conservation Area Character Appraisal and Management Plan following its consideration by the Cabinet on 11 September 2019.

The Mayor then invited Mr Ron Tate to make a deputation to the Council.  The text of Mr Tate’s deputation is published on the Council’s website alongside these minutes.

Proposed by Councillor Pike and seconded by Councillor Wilson, it was

RESOLVED that the Council:

(a)  Notes the responses to the recent consultation (included at Appendix 3 (summary) and Appendix 4 (redacted copies of original responses));

(b)  Adopts the Old Bedhampton Conservation Area Character Appraisal (Appendix 1), including a boundary which includes that area set out on pages 133 and 141 of the Cabinet agenda and a separate section to cover the Manor Farm Buildings located to the south of Lower Road;

(c)  Notes that on adoption, the Old Bedhampton Conservation Area Character Appraisal (Appendix 1) becomes a material consideration in development management decision making alongside the development plan and emerging Havant Borough Local Plan 2036;

(d)  Delegates authority to the Conservation Officer, in consultation with the Cabinet Lead for Planning and Regeneration and Communities, to make any resulting amendments following the Cabinet and Council meetings to the Old Bedhampton Conservation Area Appraisal and Management Plan (Appendix 1), including the boundary (Appendix 2)

(e)  Approves the implementation of an Article 4 (1) Direction and delegates authority to the Head of Planning, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to determine the draft form and content of the direction prior to this being publicised. (See sections 3.67-3.79 of the report). Officers to report back to Cabinet at a later date with the draft form and content.

(f)    Delegates authority to the Head of Planning, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to make any necessary amendments to the documents listed above. These shall be limited to grammatical, typographical, formatting and graphic design changes and shall not change the meaning of the material.

(B)         Parking Supplementary Planning Document:  Targeted Review Regarding Parking Associated with New Development in Havant and Waterlooville Town Centres

Councillor Pike presented a recommendation from the Cabinet meeting held on 11 September 2019 seeking approval of the draft Supplementary Planning Document (SPD) on parking associated with new development in Havant and Waterlooville Town Centres.

Proposed by Councillor Pike and seconded by Councillor Wilson, it was

RESOLVED that the Council

(1)   notes the responses received to the recent consultation on the Parking Supplementary Planning Document (Appendix A);

(2)   notes the need for a wider review of the Parking Supplementary Planning Document following the Examination of the Havant Borough Local Plan 2036;

(3)   adopts the Parking Supplementary Planning Document (at appendix C), subject to the additional wording to paragraph 3.05 of the SPD so as to read:

“ The level of parking to be provided must be based on the nature and scale of the development, its target  ...  view the full minutes text for item 19.

To be circulated separately.

There were no matters the Leader wished to add to his published report.

To be circulated separately.

There were no matters the Cabinet Leads wished to add to their published reports.

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

(ii)           Chairmen to answer questions on minutes since the last Council meeting

The Cabinet Leads took questions from Councillors on matters within their published reports.  There were no questions for the Committee Chairmen.

To receive questions from Councillors in accordance with the requirements of Standing Order 23.4(a).

Questions received under Standing Order 23 and their related responses are set out below:

Question 1 from Councillor Davis to Councillor Wilson

With Reference to Nitrate Neutrality... If the UK leaves the EU on 31st October...Will this Council and Builders in the Borough still be bound by the Dutch Court Ruling on Nitrate Neutrality?

Response: The need to undertake Habitats Regulations Assessment, including assessing the impact on water quality, comes from the Conservation of Habitats and Species Regulations. These are UK regulations. It has been confirmed verbally and through draft regulations that Government do not intend to weaken the environmental standards in the Habitats Regulations.

Question 2 from Councillor Davis to Councillor Bowerman

I find the Havant Council website difficult to use, even frustrating to find what you are looking for... Could you put the "Customer Services" Telephone number on the front page? 

In Councillor’s Bowerman’s absence, a written reply to be provided after the meeting.

Question 3 from Councillor Davis to Councillor Bowerman

Reference the Customer Services Telephone number... It has a number of menu's you have to go through before getting to the one you think is the correct one. Are they all necessary? Could they be reduced?

In Councillor’s Bowerman’s absence, a written reply to be provided after the meeting.

Question 4 from Councillor Davis to Councillor Bowerman

The Customer Services auto system did not recognise "Universal Credit". Could this be added to the recognition system and a redirect to the DWP telephone/website added?

In Councillor’s Bowerman’s absence, a written reply to be provided after the meeting.

Question 5 from Councillor Francis to Councillor Pike

With the increasing need for us to address the need for Havant to play its part by making reductions in our emissions of C02, how are we planning to be able to accelerate our programme? Are there even more ambitious projects such as solar farms or wind turbines to produce more of our own electricity?

Question 6 from Councillor Francis to Councillor Pike

Could you tell us more about retrofit installations and the publicity campaign to encourage residents to save energy, carbon and money through the Energy Company Obligation. (Please tell us what it is.)

Response:  If a resident is on a low income, but their home is high cost, or if the resident has certain health conditions which mean they are vulnerable to living in a cold home. Retrofit Partners make applications to HBC, and we approve the work. The Retrofit partner applies directly to the obligated energy company. All money flows from the obligated energy company to the installer who undertakes the work. There are plans to publicize this activity once all existing retrofit partners have signed a new Memorandum of Understanding which covers areas like safeguarding, data protection, GDPR and industry standards. A short paper describing the retrofit can be provided if required.

The short explanation of how funding for retrofit measures are delivered through the Energy Company Obligation are broadly in line with criteria in a  ...  view the full minutes text for item 23.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 23.4(b).

There were no urgent questions.

The Council to receive the minutes of Committees held since the last meeting of the Council:

Extraordinary Operations and Place Shaping Board – 15 July

Extraordinary Operations and Place Shaping Board – 17 July

Development Management Committee – 18 July

Extraordinary Business and Commercial Services Board – 22 July

Governance and Finance Board – 24 July

Extraordinary Cabinet – 29 July

Extraordinary Business and Commercial Services Board – 7 August

Operations and Place Shaping Board – 27 August

Development Management Committee – 29 August

Development Management Committee – 10 September

Cabinet – 11 September

Proposed by Councillor Satchwell and seconded by Councillor Keast, it was

RESOLVED that the minutes of Committees held since the last meeting of the Council be received.