Agenda and minutes

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Jenni Harding  Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

72.

Apologies for Absence

To receive and record any apologies for absence.

 

Minutes:

Apologies of absence were received from Councillors Prad Bains, David Guest, Gary Hughes, Tom Moutray, Husky Patel, Diana Patrick, Ian Robinson, Leah Turner, Yvonne Weeks and Michael Wilson.

 

73.

Declarations of Interests

To receive any declarations of interests from Members.

Minutes:

Councillor Mark Inkster

 

Minute No.           80

 

Item Title:             Havant Brough Local Plan: Update on The Examination, Implications, Way Forward and Approach to Decision Making in the Interim.

 

Nature of Interest:The Councillor informed Members that he wished to remove himself from the meeting for this item and did not intend to take part in any discussion or vote on this matter.

 

Narinder Bains

 

Minute No:           82        

 

Item:                    Freeports Programme – Update & Approvals in respect of the Memorandum of Understanding (MOU) & Full Business Case (FBC)    

 

Nature of Interest: Councillor Bains informed Members she is a member of the Board.

74.

Minutes pdf icon PDF 215 KB

To confirm the minutes of the last meeting held on 23 February 2021.

Minutes:

Proposed by Councillor Kennett, seconded by Councillor Branson, the minutes of the meeting of Council held on 23 February 2022 were accepted as an accurate record.

 

75.

Mayor's Report pdf icon PDF 236 KB

Minutes:

Following prayers, that were delivered by Mayor’s Chaplain, Sue Moss, the Mayor invited representatives from Bridget To Unity, a local charity, informed Council of the humanitarian work being undertaken by them in the Ukraine.

 

There were no questions for The Mayor on her published report.

 

76.

Provisional Appointment of the Mayor for 2022/2023

Minutes:

Proposed by Councillor Bowerman and seconded by Councillor Satchwell, it was RESOLVED that Councillor Diana Patrick be provisionally appointed as Mayor for 2022 / 2023.

 

77.

Provisional Appointment of the Deputy Mayor for 2022/2023

Minutes:

Proposed by Councillor Crellin and seconded by Councillor Denton, it was RESOLVED that Councillor Rosy Raines be the Deputy Mayor for 2022/2023.

 

78.

Public Questions under Standing Order 27.5 pdf icon PDF 353 KB

To deal with any public questions submitted in accordance with the requirements of Standing Order 27.5, which is to deal with public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

 

 

Minutes:

There were 4 questions received from members of the public under the provision of this standing order.

 

Mrs Buckley asked questions on behalf of the Havant Brough Residents’ Alliance, which were duly responded to within the meeting.

 

The question submitted by Mr Comlay would be responded to in writing outside of the meeting.

 

A list of questions and answers are attached to the minutes of this meeting as Appendix A.

 

79.

Address from the Public Under Standing Order 28

To receive a summary of the text from members of public who wish to address Council.

 

To deal with requests from members of the public to address Council, providing the summary of text has been submitted in accordance with the requirements of Standing Order 28, which is to be no later than 12 noon three working days before the meeting.

 

Minutes:

There was no address by members of the public under the provision of this standing order.

 

80.

Havant Borough Local Plan: Update On The Examination, Implications, Way Forward And Approach To Decision Making In The Interim pdf icon PDF 174 KB

Additional documents:

Minutes:

Councillor Inkster left the meeting.

 

Councillor Satchwell introduced the item as relevant Cabinet Lead.

 

Councillor Branson informed Members that the Planning Policy Committee had considered the report and had supported the recommendations.

 

Proposed by Councillor Satchwell and seconded by Councillor Rennie, following debate, it was RESOLVED that Council:

 

Update regarding the Havant Borough Local Plan examination

 

a.                  Note the outcome of the examination of the Local Plan, the Inspectors Interim Findings Report (examination library document reference CR18), the response to it (CR19) and subsequent communications (CR20, CR21, CR22 and CR23);

 

b.                  Note the correspondence between the Council Leader and the Secretary of State for Levelling Up, Housing and Communities regarding the need for the NPPF to recognise more strongly the relevance of a plan led approach to development and to not penalise communities whilst plans are being put in place (Appendix 1);

 

c.                   Authorise the withdrawal of the Havant Borough Local Plan from Examination in line with Section 22 (1) of the Planning and Compulsory Purchase Act 2004 (as amended);

 

Preparation of a new Local Plan and CIL Charging Schedule for Havant Borough

 

d.                  Authorise the preparation of a Local Plan to replace the Havant Borough Local Plan (Core Strategy) and the Havant Borough Local Plan (Allocations Plan);

 

e.                  Authorise the preparation of an updated Community Infrastructure Levy Charging Schedule for Havant Borough;

 

f.                    Delegate authority to the Planning Policy Manager , in discussion with the Cabinet Lead for Planning, Hayling Seafront Strategy and Coastal Management1 to prepare and publish a Local Development Scheme and keep this updated as necessary;

 

g.                  Delegate authority to the Cabinet Lead for Planning, Hayling Seafront Strategy and Coastal Management1 to consider for approval, following scrutiny by the Planning Policy Committee , an update to the Hayling Island Transport Assessment, to consider the impact of development on summer traffic conditions;

Decision making on planning applications for new housing

 

h.              Note the Borough’s five year supply of 3.9 years and the implications that the delay in the local plan’s examination have for this issue;

 

i.                 Approve the publication of the Housing Delivery Action Plan (Appendix 2);

 

j.                 Adopt the Housing Delivery Position Statement (Appendix 3);

 

k.               Delegate authority to the Cabinet Lead for Planning, Hayling Seafront Strategy and Coastal Management1 to consider for approval, following scrutiny by the Planning Policy Committee2, updates to the Housing Delivery Position Statement

 

Other

 

l.                     Delegates authority to the Planning Policy Manager1 to make any necessary minor amendments to the documents listed in this report. These shall be limited to the inclusion of page numbers, a contents page, a glossary, factual updates, correction of minor errors, typographical errors and other minor changes that do not change the meaning of the material.

 

Councillor Inkster re-joined the meeting.

 

81.

Havant Regeneration & Economy Strategy - A Refreshed Approach pdf icon PDF 474 KB

Additional documents:

Minutes:

Councillor Pike introduced the item as relevant Cabinet Lead and proposed the recommendation.

 

Seconded by Councillor Stone and following debate, it was RESOLVED that Council adopt the Havant Regeneration & Economy Strategy.

 

82.

Freeports Programme - Update and approvals in respect of the Memorandum of Understanding (MOU) and Full Business Case FBC) pdf icon PDF 1 MB

Additional documents:

Minutes:

Councillor Bains introduced the item as relevant Cabinet Lead and proposed the recommendations.  Cllr Bains further reiterated to Members that she is a the Board.

 

Seconded by Councillor Lloyd, following debate and a vote, in which Councillor Bains abstained, it was RESOLVED that Council:

 

1)              Note the update in respect of the development of the Solent Freeport Programme and with regard to the opportunities for Havant borough.

2)              Note the update on progression of the Full Business Case (FBC).

3)              Note the update on progression of the Memorandum of Understanding (MoU).

 

83.

Cabinet/Board/Committee Recommendations

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

 

 

83a

Options Appraisal and Business Case for Withdrawal from Joint Management and Shared Staff Arrangements pdf icon PDF 131 KB

RESOLVED to recommend to Full Council:


a)      To approve the preferred option for the future of the Council as set out in the Options Appraisal and Business Case (Appendix 1).

 

b)      To approve the outline business plan for the delivery of the preferred option, as set out in the Options Appraisal and Business Case (Appendix 1).

 

c)      To note the findings of the independent report by CIPFA (Appendix 2) into the affordability of the option to end the Joint Management Team Arrangements.

 

d)      To approve the arrangements for managing transition as set out in section 7 of the Options Appraisal and Business Case (Appendix 1), and that the Chief Executive be delegated authority, in consultation with the s151 Officer, Monitoring Officer and Head of OD, to develop and implement a robust transition plan, including the entering into contracts or variation agreements which may be required.

 

 

Additional documents:

Minutes:

Recommendation arising from the meeting of Cabinet held on 07 March 2022:

 

Options Appraisal & Business Case for Withdrawal from Joint Management & Shared Staff Arrangements

 

Councillor Rennie proposed the recommendations within the report and added recommendation E.  Seconded by Councillor Howard and following debate it was RESOLVED that Council:

 

a)         approve the preferred option for the future of the Council as set out in the Options Appraisal and Business Case (Appendix 1).

 

b)         approve the outline business plan for the delivery of the preferred option, as set out in the Options Appraisal and Business Case (Appendix 1).

 

c)         note the findings of the independent report by CIPFA (Appendix 2) into the affordability of the option to end the Joint Management Team Arrangements.

 

d)         approve the arrangements for managing transition as set out in section 7 of the Options Appraisal and Business Case (Appendix 1), and that the Chief Executive be delegated authority, in consultation with the s151 Officer, Monitoring Officer and Head of Organisation Development, to develop and implement a robust transition plan, including the entering into contracts or variation agreements which may be required.

 

e)         Subject to the approval of the above arrangements for withdrawal and transition, the following actions be agreed:

 

i)          The Joint Human Resources Committee be reconstituted as a single authority Human Resources Committee with a membership of 6 councillors in political balance and with a quorum of 3

 

ii)         The existing members be reappointed to serve on the Committee for the remainder of the Municipal Year

 

iii)         The scope, competency and matters reserved to the Committee shall be as presently exist for the Joint Committee but applicable to one authority

 

iv)        All consequential and necessary changes to Section F1 of Part 2 to the Council’s Constitution (Responsibility for Functions) be made

83b

Council Tax Empty Homes Premium Review pdf icon PDF 382 KB

RESOLVED that Cabinet recommend to Full Council to approve the introduction of a Premium Deferral process to the existing Council Tax Empty Homes Premium scheme as detailed in Appendix C.

 

 

Additional documents:

Minutes:

Recommendation arising from the meeting of Cabinet held on 07 March 2022:

 

Council Tax Empty Homes Premium Review

 

Proposed by Councillor Denton and seconded by Councillor Bowerman, following debate it was RESOLVED that Council approve the introduction of a Premium Deferral process to the existing Council Tax Empty Homes Premium scheme as detailed in Appendix C.

 

83c

Community Infrastructure Levy (CIL) Spending Protocol pdf icon PDF 141 KB

RESOLVED that Council be recommended:

 

a)         To approve the Community Infrastructure Levy (CIL) Spending Protocol in the Appendix for use in CIL spending decisions;

 

b)         To grant delegated authority to the Head of Planning to amend the CIL Spending Protocol, in consultation with the Cabinet Lead for Housing, Communities & CIL (or any future Cabinet Lead responsible for Community Infrastructure Levy matters). Such changes shall be limited to

 

i.    the correction of factual errors and changes necessary to accommodate national or local changes in regulations, guidance or procedures and shall not otherwise alter the meaning of the protocol;

ii.    amending the Annual Funding Awards for the Neighbourhood Portion as set out in Part 4 of the CIL Spending Protocol where scrutiny by the Planning Policy Committee suggests this should be the case; and

iii.   Amending the branding of the Spending Protocol to align with the Council’s Corporate Strategy and wider place-making and regeneration agenda and commentary within the document.

 

c)          To grant delegated authority to the Head of Planning, in consultation with the Cabinet Lead for Housing, Communities & CIL (or any future Cabinet Lead responsible for Community Infrastructure Levy matters) to prepare guidance and relevant processes for the implementation and administration of CIL spending decisions in line with the Spending Protocol;

 

 

d)         To grant delegated authority to the Community Infrastructure Officer/Team Leader, in consultation with the Head of Planning and the Cabinet Lead, to approve spends from the neighbourhood portion and interim Strategic CIL spends with a value of no greater than £10,000.

 

e)         To grant delegated authority to the Cabinet Lead responsible for CIL to approve interim spends greater than £10,000, in consultation with the S151 Officer, and, where the value exceeds £50,000, after consideration by the Planning Policy Committee.

 

f)          To grant delegated authority to the Community Infrastructure Officer/Team Leader, in consultation with the Head of Planning and the Cabinet Lead, to approve spends from the neighbourhood portion;

 

g)         To grant delegated authority to the Community Infrastructure Officer/Team Leader to assign available neighbourhood portion funds for 2022/23 in line with section 4.8 of the Spending Protocol

 

Additional documents:

Minutes:

Recommendation arising from the meeting of the Planning Policy Committee held on 22 February 2022:

 

Community Infrastructure Levy Spending Protocol

 

Councillor Branson introduced this item as Chair of the Planning Policy Committee and proposed the recommendations.  Seconded by Councillor Milne, following debate, it was RESOLVED that Council:

 

a)                  approve the Community Infrastructure Levy (CIL) Spending Protocol in the Appendix for use in CIL spending decisions;

 

b)                  grant delegated authority to the Head of Planning to amend the CIL Spending Protocol, in consultation with the Cabinet Lead for Housing, Communities & CIL (or any future Cabinet Lead responsible for Community Infrastructure Levy matters). Such changes shall be limited to:

 

            (i)         the correction of factual errors and changes necessary to accommodate national or local changes in regulations, guidance or procedures and shall not otherwise alter the meaning of the protocol;

 

            (ii)        amending the Annual Funding Awards for the Neighbourhood Portion as set out in Part 4 of the CIL Spending Protocol where scrutiny by the Planning Policy Committee suggests this should be the case; and

 

            (iii)        Amending the branding of the Spending Protocol to align with the Council’s Corporate Strategy and wider place-making and regeneration agenda and commentary within the document.

 

c)                  grant delegated authority to the Head of Planning, in consultation with the Cabinet Lead for Housing, Communities & CIL (or any future Cabinet Lead responsible for Community Infrastructure Levy matters) to prepare guidance and relevant processes for the implementation and administration of CIL spending decisions in line with the Spending Protocol;

 

d)                  grant delegated authority to the Community Infrastructure Officer/Team Leader, in consultation with the Head of Planning and the Cabinet Lead, to approve spends from the neighbourhood portion and interim Strategic CIL spends with a value of no greater than £10,000.

 

e)                  grant delegated authority to the Cabinet Lead responsible for CIL to approve interim spends greater than £10,000, in consultation with the S151 Officer, and, where the value exceeds £50,000, after consideration by the Planning Policy Committee.

 

f)                    grant delegated authority to the Community Infrastructure Officer/Team Leader, in consultation with the Head of Planning and the Cabinet Lead, to approve spends from the neighbourhood portion;

 

g)                  grant delegated authority to the Community Infrastructure Officer/Team Leader to assign available neighbourhood portion funds for 2022/23 in line with section 4.8 of the Spending Protocol.

 

84.

Leader's Report pdf icon PDF 192 KB

Minutes:

The Leader added to his published report that he had submitted a response to the consultation from Water Resources Southeast in relation to the plan by Southern Water to use recycled water to supplement the water in the planned Havant Thicket Reservoir.  Councillor Rennie felt generally that there had not enough consultation, there was not enough understanding about how this will work and felt that there was more work that needed to be done to provide assurance that this was the right decision for the Borough.

 

85.

Cabinet Lead Reports pdf icon PDF 139 KB

Additional documents:

Minutes:

Councillor Bains congratulated the Planning Enforcement Team for their successful prosecution of the owner of the derelict property in Waterlooville.  Councillor Bains clarified that the neighbours had endured sustained anti-social behaviour and that the owner is not a resident of the Borough.

 

Councillor Pike added to his report in relation to the decision taken by Hampshire County Council to take back control of on-street parking and Traffic Regulation Orders and is disappointed with the decision.  Our own in-house team of enforcement officers were delivering an excellent service with no cost to the Council and thanked the officers for their work.

 

There were no further updates to Cabinet Lead Reports.

 

86.

Cabinet Leads and Chairmen's Question Time

(i)                   the Leader and Cabinet Leads to answer questions on matters within their respective reports.

 

(ii)         Chairmen to answer questions on minutes since the last Council meeting

Minutes:

The Cabinet Leads took questions from Councillors on their published reports and the Committee Chairmen on their respective minutes.

 

87.

Questions Under Standing Order 27.4.1

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1.

Minutes:

There were no questions received under the provision of this standing order.

 

88.

Urgent Questions Under Standing Order 27.4.2

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2.

Minutes:

There were no urgent questions received under the provision of this standing order.

 

Councillor Branson left the meeting at 18:56pm.

89.

Notices of Motion pdf icon PDF 193 KB

Minutes:

Council considered the following Motion, proposed by Councillor Payter and seconded by Councillor Rennie.

 

Following debate and a vote it was RESOLVED that:

 

This Council condemns the actions taken by the Russian Government with it’s illegal and unjustified invasion of Ukraine. The Borough stands in solidarity with the Ukrainian people, flying its flag outside the Plaza with pride and applauds the efforts of local residents who have donated money and goods to the country.

 

In addition, the Council:

 

·                     Welcomes the sanctions placed on Russia by the Government and supports sanctions on oligarchs and individuals who benefit from the patronage of the Russian leadership.

·                     Calls on the Council’s Chief Finance Officer to ensure that the Council divests any financial interest it may hold in Russian companies and investments.

·                     Makes clear the Council will not invest in any Russian company through its Treasury Management Strategy until such time that the Russian Government ends its illegal occupation of Ukraine and takes steps to reintegrate itself in the international community.

·                     Requests the Hampshire Local Government Pension Fund divests any similar interests and asks that the Chief Finance Officer to write to the fund managers to make clear this view.

·                     Welcomes the Council’s decision to allow vacant space in the Meridian Centre to be used to support humanitarian donations and calls upon the Council to continue to take all reasonable steps to be part of the national programme to house refugees.

 

90.

Calendar of Meetings 2022/2023 pdf icon PDF 97 KB

RECOMMENDED that the draft Calendar of Meetings for 2022/23 be approved.

 

Minutes:

Proposed by Councillor Lloyd, seconded by Councillor Howard, following debate it was RESOLVED that the Calendar of Meetings for 2022/2023 be APPROVED.

 

91.

Acceptance of Minutes

Minutes:

Proposed by Councillor Kennett and seconded by Councillor Crellin, it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.