Agenda and minutes

In the absence of the Mayor and Deputy Mayor, the Monitoring Officer asked for nominations to act as Chairman for this meeting in accordance with Standing Order 3.4.

Following a proposal by Councillor Rennie and seconded by Councillor Crellin, it was RESOLVED that Councillor Turner be appointed Chairman for this meeting

(Councillor Turner in the Chair)

To receive any apologies for absence.

Apologies were received from Councillors Bains, Denton, Linger, Patel, Patrick, Raines, Sceal, Thain-Smith, Wade.  Councillor Hughes also notified Council of his lateness due to traffic congestion.

To receive any declarations of interests from Members.

There were no further declarations of interest from the members present.

To confirm the minutes of the last meeting of the Council held on 22 June 2022 as a true record.

Proposed by Councillor Keast and seconded by Councillor Diamond, it was RESOLVED that the minutes of the previous meeting of the Council held on 22 June 2022 be confirmed as a true record and signed by the Chairman.

The Chairman informed Council that Item 11, Notices of Motion would be considered first.

To deal with any public questions or any request from the public to address Council submitted in accordance with the requirements of Standing Orders 27.5 or 28, which is to deal with public questions or address notified no later than 12 noon three working days before the meeting.

There was 1 question received from the public under the provision of this standing order.

Mrs Tait addressed Council to ask her question.  Councillor Bowerman, at the request of Councillor Satchwell, responded to the question as Hampshire County Councillor and Cabinet Lead for Environmental Services.

A list of all questions and answers are attached to the minutes for reference.

To consider any recommendations to Council from the Cabinet and any of the Boards or Committees.

1)    Cabinet – 13 July 2022

(a)    Business Rates Freeport Discretionary Rebate Scheme

RECOMMENDED the introduction of the Freeport Discretionary Rate Relief Scheme.

2)    Planning Policy Committee – 06 September 2022

(a)    “The Building a Better Future Plan – consultation on Havant Borough’s new local plan” 

RECOMMENDED that Council:

a.   Approve the consultation on the Building a Better Future Plan (consultation document at appendix A).

b.   Approve the approach to consultation in line with the Consultation and Communication Plan (Appendix B)

c.   Approve the Local Development Scheme (Appendix C) for publication and delegate authority to the Planning Policy Manager to keep this document updated as the plan progresses

d.   Approve the Statement of Community Involvement (Appendix D) for publication

e.   Endorse the setting up of a community representatives forum

f.     Delegate authority to the Planning Policy Manager1 in consultation with the Cabinet Lead for Local Plan, Environment and Water Quality1 to make any necessary amendments which arise to the consultation document (Appendix A) prior to the public consultation period.

3)     Cabinet – 07 September 2022

(a)    2022/23 HBC Revenue Budget Re-base (including Quarter 1 Performance Reporting) 

RECOMMENDED to Full Council:

a.   the proposed revenue budget rebase for 2022-23

b.   Delegates to s151 the authority to make the necessary budget virements in order to rebase the 2022-23 revenue budget as set out in the report

4)     Cabinet – 21 September 2022

(a)    Delegation Agreement for Environmental Services 

(b)   Refreshed Corporate Strategy 

(c)   Business Rates – Discretionary Rate Relief Review

(a)        Business Rates Freeport Discretionary Rebate Scheme

            Councillor Rennie presented a recommendation to Council arising from the meeting of Cabinet held on 13 July 2022 in which he provided an overview of the scheme.  

            Following a proposal by Councillor Rennie and seconded by Councillor Satchwell, it was RESOLVED that Council approved the introduction of the Freeport Discretionary Rate Relief Scheme.

            (Councillor Stone joined the meeting at 17:43)

(b)        The Building a Better Future Plan – consultation on Havant Borough’s new local plan

            Councillor Guest as Vice-Chairman of the Planning Policy Committee introduced the item and proposed the recommendations arising from the meeting of Planning Policy Committee held on 06 September 2022, which was seconded by Councillor Rennie.

            Councillor Lloyd proposed the following amendment to the motion:

            “g     That Members approve the commissioning of an independent review of the information and data provided by Southern Water which is to be used to inform the Building a Better Future local plan and its Infrastructure Delivery Plan”

            Councillor Lloyd’s amendment was duly seconded by Councillor Redsull.

            A further amendment was proposed by Councillor Rennie and seconded by Councillor Pike that:

            “That Full Council note the consideration for further work to be undertaken on the data provided by Southern Water to go to Planning Policy Committee for their consideration prior to coming back to Full Council, and that this is done separately to the Regulation 18 consultation.

            The further amendment was agreed with 13 votes in favour and 12 against and therefore became the substantive motion.

            There being no further amendments, the Council voted on the substantive motion, and

            RESOLVED that Council:

            a      approve the consultation on the Building a Better Future Plan (consultation document at appendix A);

            b      approve the approach to consultation in line with the Consultation and Communication Plan (Appendix B);

            c      approve the Local Development Scheme (Appendix C) for publication and delegate authority to the Planning Policy Manager to keep this document updated as the plan progresses;

            d      approve the Statement of Community Involvement (Appendix D) for publication;

            e      endorse the setting up of a community representatives forum;

            f       delegate authority to the Planning Policy Manager1 in consultation with the Cabinet Lead for Local Plan, Environment and Water Quality1 to make any necessary amendments which arise to the consultation document (Appendix A) prior to the public consultation period; and

            g.     that Full council note the consideration for further work to be undertaken on the data provided by Southern Water to go to Planning Policy Committee for their consideration prior to coming back to Full Council, and that this is done separately to the Regulation 18 consultation. 

(c)        2022/23 HBC Revenue Budget Re-base (including Quarter 1 Performance Reporting)

            Councillor Rennie presented a recommendation to Council arising from the meeting of Cabinet held on 07 September 2022 in which he clarified that following setting of the budget in February 2022, a financial analysis had been undertaken and changes made to ensure the set budget aligned with the true cost of delivering front  ...  view the full minutes text for item 31.

The Leader had nothing to add to his published report.

There were no further matters that the Cabinet Leads wished to add to their published reports.

(i)                   the Leader and Cabinet Leads to answer questions on matters within their respective reports.

(ii)         Chairmen to answer questions on minutes since the last Council meeting

Councillor Munday submitted a question in line with standing order 27.4.1 which was responded to by Councillor Satchwell as relevant Cabinet Lead.

Councillor Rennie further pledged to write to Hampshire County Council to express concern.

A list of all questions and answers are attached to the minutes for reference.

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1, which is to be submitted by 12 noon three working days before the meeting.

Councillor Hughes submitted an urgent question under the provision of this standing order that was duly responded to by Councillor Pike as relevant Cabinet Lead.

A list of all questions and answers are attached to the minutes for reference.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2, received no less than two hours prior to the start of the meeting.

Councillor Hughes submitted an urgent question under the provision of this standing order that was duly responded to by Councillor Pike as relevant Cabinet Lead.

A list of all questions and answers are attached to the minutes for reference.

To consider the following motion submitted in line with standing order 14.1 by Councillor Rennie and seconded by Councillor Munday.

This Council expresses its sorrow at the passing of Her Majesty Queen Elizabeth II and pays tribute to her long service to the United Kingdom and the Commonwealth. On behalf of the residents of the Borough of Havant we also extend our heartfelt sympathies to His Majesty King Charles III, the Prince of Wales and other members of the Royal Family.

The Council also resolves to pledge our allegiance to His Majesty King Charles III.

Following approval of the minutes as part of Item 3, members considered a Motion, proposed by Councillor Rennie and seconded by Councillor Munday under Standing Order14.1. 

Councillor Rennie was given an opportunity to present his motion to Council.

Councillors spoke in remembrance of Her Majesty Queen Elizabeth II.

(Councillor Hughes joined the meeting at 17:17)

Following a vote, the motion was carried and therefore it was

RESOLVED that:

(i)         this Council expresses its sorrow at the passing of Her Majesty Queen Elizabeth II and pays tribute to her long service to the United Kingdom and the Commonwealth. On behalf of the residents of the Borough of Havant we also extend our heartfelt sympathies to His Majesty King Charles III, the Prince of Wales and other members of the Royal Family; and

(ii)        the Council also resolves to pledge our allegiance to His Majesty King Charles III.

The Chairman returned to Item 4 of the published agenda.

To note the following special urgency decision made:

NORSE SOUTH EAST DRIVERS AND LOADERS REMUNERATION

Members NOTED the special urgency decision that was circulated with the agenda for this meeting and was in relation to Norse drivers and loaders remuneration.

The Council to receive the minutes of Committees:

Planning Committee on Thursday, 9th June, 2022

Planning Committee on Thursday, 30th June, 2022

Cabinet on Wednesday, 13th July, 2022

Human Resources Committee on Wednesday, 20th July, 2022

Audit and Finance Committee on Thursday, 28th July, 2022

Planning Committee on Thursday, 11th August, 2022

Overview and Scrutiny Committee on Wednesday, 24th August, 2022

Proposed by Councillor Kennett and seconded by Councillor Wilson it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.

Proposed by Councillor Satchwell and seconded by Councillor Crellin it was RESOLVED that Council approve:

1                    the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B: Parts A and B;

2                    the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees as set out in Parts A and B; and

3          all such appointments to remain in place until the next Annual Council meeting 2023