Agenda and minutes

To receive any apologies for absence.

Apologies of absence were received from Councillors Bowerman, Robinson, Scannell, Turner and Weeks.

To receive any declarations of interests from Members.

There were no declarations of interest from any of the members present.

To confirm the minutes of the last meeting of the Council held on 21 September 2022 as a true record.

Proposed by Councillor Bowdell and seconded by Councillor Stone it was

RESOLVED that the minutes of the previous meetings of the Council held on 21 September 2022 be approved as a correct record.

The Mayor did not wish to add anything to her published report and there were no questions from members in relation to the Mayor’s published report.

To deal with any public questions or address submitted in accordance with the requirements of Standing Orders 27.5 or 28, which is to deal with public questions or address notified no later than 12 noon three working days before the meeting.

There were no questions or requests to address Council from members of the public received under the provisions of these Standing Orders.

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

1.          Cabinet – 02 November 2022

Medium Term Financial Strategy 2022-2026 Refresh 

RECOMMENDED that Council adopt the updated Medium Term Financial Strategy 2022-2026.

2.          Standards Committee – 03 November 2022

Coastal Service – Constitution Change in relation to undertaking work for third parties 

RECOMMEND that Council agree:

a    The value contained within Financial Procedure Rule G143 in Part 3 Section G be raised to £250K; and

b    To make amendments to the Constitution relating to the use of electronic signatures, as per the wording set out in paragraph 3.2.4.

3.          Planning Policy Committee – 27 October 2022

Revised Position Statement and Mitigation Plan for Nutrient Neutral Development

RECOMMENDED that Council:

a    Note the current position regarding the availability of mitigation in the Solent and the progress being made to achieve a healthy market for mitigation

b.   Approve the updated Position Statement and Mitigation Plan for Nutrient Neutral Development (appendix 1) for publication and use in development management decisions;

c.   Delegate authority to the Cabinet Lead for Local Plan, Environment and Water Quality  in consultation with the Monitoring Officer and Section 151 Officer to secure and purchase any future phases of the Council’s mitigation scheme at Warblington Farm;

d.   Note the cash flow analysis which shows there would need to be an increase to the price of the mitigation in order for the scheme to be financially sustainable (Appendix C)

e.   Delegate authority to the Cabinet Lead for Local Plan, Environment and Water Quality1, in consultation with the Monitoring Officer and Section 151 Officer to secure and purchase blocks of mitigation from third party providers;

f.    Delegate authority to the Planning Policy Manager, in consultation with the Cabinet Lead for Local Plan, Environment and Water Quality1, to make any necessary amendments to the Position Statement and Mitigation Plan on Nutrient Neutral Development Plan after publication. These shall include any necessary factual updates (including inflation increases to the cost of mitigation), corrections of minor errors, and typographical errors. These shall also include any necessary changes to reflect emerging best practice, standing advice, policy or case law.

4.          Planning Policy Committee – 09 November 2022

Proposed Consultancy Review Of Southern Water Data And Information Provided For Planning Purposes 

To Follow

(1)    Medium Term Finance Strategy 2022-2026 Refresh

Councillor Denton introduced this item and recommendation to Council arising from the meeting of Cabinet held on 02 November 2022, seeking adoption of the updated MTFS 2022-2026.

Proposed by Councillor Denton, seconded by Councillor Hughes, it was

RESOLVED that Council adopt the updated Medium Term Financial Strategy 2022-2026

(2)    Coastal Service – Constitution Changes in relation to undertaking work for third parties

Councillor Wilson introduced this item and recommendations to Council arising from the meeting of the Standards Committee held on 03 November 2022.

Proposed by Councillor Wilson, seconded by Councillor Satchwell, it was

RESOLVED that Council agree:

a  The value contained within Financial Procedure Rule G143 in Part 3 Section G be raised to £250K; and

b  To make amendments to the Constitution relating to the use of electronic signatures, as per the wording set out in paragraph 3.2.4.

(3)    Revised Position Statement and Mitigation Plan for Nutrient Neutral Development

Councillor Patel introduced this item and recommendations to Council arising from the meeting of the Planning Policy Committee held on 27 October 2022.

Proposed by Councillor Patel, seconded by Councillor Lloyd, it was RESOLVED that Council:

a  Note the current position regarding the availability of mitigation in the Solent and the progress being made to achieve a healthy market for mitigation

b. Approve the updated Position Statement and Mitigation Plan for Nutrient Neutral Development (appendix 1) for publication and use in development management decisions;

c. Delegate authority to the Cabinet Lead for Local Plan, Environment and Water Quality  in consultation with the Monitoring Officer and Section 151 Officer to secure and purchase any future phases of the Council’s mitigation scheme at Warblington Farm;

d. Note the cash flow analysis which shows there would need to be an increase to the price of the mitigation in order for the scheme to be financially sustainable (Appendix C)

e. Delegate authority to the Cabinet Lead for Local Plan, Environment and Water Quality1, in consultation with the Monitoring Officer and Section 151 Officer to secure and purchase blocks of mitigation from third party providers;

f.  Delegate authority to the Planning Policy Manager, in consultation with the Cabinet Lead for Local Plan, Environment and Water Quality1, to make any necessary amendments to the Position Statement and Mitigation Plan on Nutrient Neutral Development Plan after publication. These shall include any necessary factual updates (including inflation increases to the cost of mitigation), corrections of minor errors, and typographical errors. These shall also include any necessary changes to reflect emerging best practice, standing advice, policy or case law.

(4)    Proposed Consultancy Review of Southern Water Data and Information Provided for Planning Purposes

Councillor Patel introduced this item and recommendations to Council arising from the meeting of the Planning Policy Committee held on 09 November 2022.

Proposed by Councillor Patel, seconded by Councillor Redsull, and following a vote in which there was one abstention, it was

RESOLVED that Council:

a  Approve the procurement of consultancy advice to review the data  ...  view the full minutes text for item 47.

Proposed by Councillor Rennie, seconded by Councillor Diamond and following a vote in which there were 2 abstentions, it was

RESOLVED that Council noted the final recommendations from the Local Government Boundary Commission Review for the new electoral arrangements for Havant Borough Council. These propose that:

a.   Havant should have 36 councillors, a decrease of 2;

b.   Havant should have 12 wards. The boundaries of all but 3 of the existing wards should change; and

c.   36 Councillors should represent 12 three-councillor wards across the Borough.

There was nothing further that the Leader wished to add to his published report.

There were no further matters that the Cabinet Leads wished to add to their published reports.

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

(ii)           Chairmen to answer questions on minutes since the last Council meeting

The Cabinet Leads took questions from Councillors on their published reports and the Committee Chairmen on their respective minutes.

In the absence of Councillor Robinson, Councillor Munday submitted a written question, which read “I note that of the 33 affordable homes built in the second quarter, none were for single bedroom flats yet our current housing waiting list stands at above 1,800 of which nearly half are people looking for single occupancy housing. Is there any way we can address this imbalance?” 

Councillor Robinson provided a written response to Councillor Munday, which read “During Quarter 2 there were no one bedroomed units released. However, VIVID, our only provider; at the moment, forecast 23 to be released in their forward development programmes on the Colt site and 40 acres; they come in phases.

When a community is being developed it is imperative that there is a balance to aid sustainable communities.  Housebuilders are aware of the planning requirements and will look to deliver a policy compliant development which includes the correct percentage of affordable homes, with an acceptable housing mix that will meet the needs of the borough.

The Housing Delivery Position Statement states that new developments must:

Provide a range of dwelling types and sizes to meet local need, including 35% of the overall housing mix as two bedroom homes unless locally identified need evidence indicates an alternative approach should be taken.”

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1, which is to be submitted by 12 noon three working days before the meeting.

There were no questions from Members under the provision of this standing order.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2, received no less than two hours prior to the start of the meeting.

There were no questions from Members under the provision of this standing order.

Proposed by Councillor Kennett and seconded by Councillor Milne it was

RESOLVED that Council approve:

1                    the appointment of Councillors to those Committees, Boards and panels as set out in Parts A and B;

2                    the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees as set out in Parts A and B; and

3          all such appointments to remain in place until the next Annual Council meeting 2023

The Council to receive the minutes of Committees:

Planning Committee on Thursday, 1st September, 2022

Planning Policy Committee on Tuesday, 6th September, 2022

Cabinet on Wednesday, 7th September, 2022

Cabinet on Wednesday, 21st September, 2022

Planning Committee on Thursday, 29th September, 2022

HR Committee, 5^th October 2022, to be submitted to the next Full Council meeting.

Overview and Scrutiny Committee on Wednesday, 19th October, 2022

Audit and Finance Committee on Thursday, 20th October, 2022

Proposed by Councillor Keast and seconded by Councillor Diamond, it was

RESOLVED that the minutes of Committees held since the last meeting of Council be received.