Agenda and minutes

Council - Wednesday, 17th April, 2013 5.00 pm

Venue: Hurstwood Room - Public Service Plaza

Contact: Lee Abraham Democratic Services Team Leader - (023) 92446230

Items
No.	Item
63.	Apologies for Absence To receive and record any apologies for absence. Minutes: Apologies for absence were received from Councillors Blackett, Branson, Gibb-Gray, Heard, Hunt, Lenaghan, Pierce-Jones, Ponsonby, J Smith and G Smith.
64.	Minutes PDF 52 KB To confirm the minutes of the last meeting held on 20 February 2013. Minutes: The minutes of the last meeting held on 20 February 2013 were agreed as a correct record and signed.
65.	Matters Arising Minutes: There were no matters arising.
66.	Declarations of Interests To receive any declarations of interests from Members. Minutes: There were no declarations of business.
67.	Mayor's Report Minutes: The Mayor gave details for past events.
68.	Cabinet Portfolio Reports PDF 8 KB Additional documents: Leader of the Council - Councillor Briggs , item 68. PDF 55 KB Governance and Logistics - Councillor Branson , item 68. PDF 59 KB Marketing and Development- Councillor Cheshire , item 68. PDF 40 KB Environment and Neighbourhood Quality - Councillor Collins , item 68. PDF 99 KB Planning and Built Environment - Councillor Guest , item 68. PDF 19 KB Economy and Communities - Councillor Weeks , item 68. PDF 150 KB Minutes: Portfolio Holders submitted written reports on work within their areas.
69.	Cabinet/Board/Committee Recommendations View the background to item 69. To consider any recommended minutes from the Cabinet and any of the Boards or Committees. (A)Cabinet held on 20 March 2013 (i) Community Infrastructure Levy – Instalment Policy and Exceptional Circumstances Relief RECOMMENDED to Council that 1 the Community Infrastructure Levy Instalments Policy be adopted; and 2 the Cabinet recommendation that applicants are not offered Exceptional Circumstances Relief , when the Charging Schedule comes into effect on 1 August 2013 be agreed. (ii) Community Right to Bid RECOMMENDED to Council that 1 the Community Right to Bid policy and associated procedure be approved; 2 responsibility for determining whether assets are listed or not be delegated to the Portfolio Holder for Economy and Community; 3 responsibility for determining compensation payable to an owner of an asset be delegated to the Executive Director (Community),in consultation with the Portfolio Holder (Economy and Community) and Portfolio Holder (Finance); and 4 responsibility for determining reviews against the listing of an asset, and reviews against the payment (or not) of compensation be delegated to the Executive Director (Corporate) or the Chief Executive, in consultation with the Portfolio Holder (Economy and Community) and Portfolio Holder (Finance). (iii) Hampshire Home Choice – Revised Allocation Policy RECOMMENDED to Council that the draft Hampshire Home Choice Allocations Policy be approved and adopted with effect from 1^st April 2013. (B)Scrutiny Board 26 February 2013 RECOMMENDED to Full Council that the Scrutiny Board’s annual report for 2012/13 be noted. Minutes: A The Council considered Cabinet minute 82/3/2013 which proposed the adoption of the Community Infrastructure Levy Instalment Policy and Exceptional Circumstances Relief Policy. It was proposed by Councillor Guest and seconded by Councillor Hilton, put to the vote and carried. RESOLVED that the Cabinet minute 82/3/2013 be approved and adopted. B The Council considered Cabinet minute 83/3/2013 which proposed the adoption of the new Community Right to Bid Policy. It was proposed by Councillor Weeks and seconded by Councillor Johnson, put to the vote and carried. RESOLVED that the Cabinet minute 83/3/2013 be approved and adopted. C The Council considered Cabinet minute 87/3/2013 which proposed the adoption of the new Hampshire Home Choice Revised Allocations Policy. It was proposed by Councillor Weeks and seconded by Councillor Keast. The Portfolio Holder answered a question from Councillor Brown regarding the consultation process undertaken related to the matter. It was then put to the vote and carried. RESOLVED that the Cabinet minute 87/3/2013 be approved and adopted. D The Council considered Scrutiny Board minute 51/2/2013 which proposed the Scrutiny Board Annual Report to Council. It was proposed by Councillor Keast and seconded by Councillor K Smith, put to the vote and carried. RESOLVED that the Scrutiny Board minute 51/2/2013 be approved and adopted.
70.	Portfolio Holders and Chairmen's Question Time The Leader and Portfolio Holders to answer questions on matters within their portfolio. Chairmen to answer questions on minutes since the last Council meeting. Minutes: Councillors Briggs, Guest, Weeks and Collins all answered questions relating to work within their portfolios.
71.	Acceptance of Minutes PDF 92 KB To receive the minutes of meetings held since publication of the last Council Agenda as follows: Scrutiny Board – 26 February Development Management Committee – 7 March Cabinet – 20 March Additional documents: Scrutiny Board Minutes 26 feb , item 71. PDF 65 KB Development Management Committee 7 March , item 71. PDF 84 KB Cabinet Minutes 20 March , item 71. PDF 75 KB Minutes: RESOLVED that the minutes contained within the Minute Volume dated 7 February to 9 April 2013 be accepted.
72.	Joint Human Resources Committee - Amended Terms of Reference View the background to item 72. To agree an amended Terms of Reference for the Joint Human Resources Committee attached at item 11 to these papers. Minutes: RESOLVED that the new Terms of Reference for the Joint Human Resources Committee be approved and adopted.
73.	Questions To receive any questions in Accordance with Standing Order 12. Minutes: There were no questions.
74.	Urgent Questions To receive any questions submitted in accordance with Standing Order 12.4(b). Minutes: There were no urgent questions.