Agenda and minutes

To receive and record any apologies for absence.

Apologies for absence were received from Councillors Briggs, Galloway, Gibb-Gray,Tarrant and Weeks.

To confirm the minutes of the Annual Council meeting and the extraordinary Council meeting both held on 28 May 2014.

The minutes of the Annual Council meeting and the extraordinary Council meeting held on 28 May 2014 were agreed as a correct record.

To consider any matters arising from the minutes of the last meeting.

There were no matters arising from the minutes of the last meetings.

To receive any declarations of interests from Members present.

There were no declarations of interest from any of the members present.

The Mayor reported that Reverend Carol Gully would replace Canon Dr Paul Moore as her Chaplain for the remainder of her mayoral year.

The Mayor also reported on the various charity and other events that she had been pleased to attend since the last meeting, highlighting in particular a recent networking event with local business representatives which had provided an opportunity to endorse the message that Havant is ‘Open for Business’.

The Mayor also referred to the recent Armed Forces Day service and World War I commemoration events that she had attended and reminded members of the forthcoming Civic Vigil to be held on 3 August.

There were no further matters that the Leader wished to add to his published report.

The Cabinet Lead reports had been circulated and the Mayor asked Cabinet members if they wished to add anything to their written reports.

Councillor Guest referred to a recent meeting with the Homes and Communities Agency seeking a progress report on proposals for redevelopment of assets in Harts Farm Way formerly owned by SEEDA and was given an assurance that works were expected to begin in the Autumn.

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

(A)       Recommendation from the Cabinet meeting held on 25 June 2014 in relation to neighbourhood planning in Emsworth:

RECOMMENDED to full Council the designation by Havant Borough Council of Emsworth as a Neighbourhood Area and the Emsworth Forum as the Neighbourhood Forum for the purposes of neighbourhood planning in Emsworth.

(B)       Recommendation from the Cabinet meeting held on 25 June 2014 in relation to the Community Infrastructure Levy:

RECOMMENDED to the Council that:

(1)       the Regulation 123 List be reviewed alongside the process of prioritising the distribution of CIL funding;

(2)       the key principles of the Funding Decision Protocol, as set out in paragraph 4.42 of the Cabinet report, be agreed.

(3)       all of the CIL collected be used to support infrastructure for the communities within the Borough. Of this:

(i)         up to 5% of CIL receipts will be used within the Planning budget to provide a dedicated resource for the annual monitoring and management required by the CIL regulations. The funding of any additional resource to undertake the additional work related to CIL will be cost neutral to the Council as it will fall within the 5% element;

(ii)        The remainder of CIL receipts (95%) will be allocated by the Council on behalf of the community for investment in infrastructure for the Borough, in accordance with the Community Infrastructure Levy Funding Decision Protocol (attached at Appendix 1 to the Cabinet report); and

(4)       the decision-making process be reviewed in 12 months’ time with a view to simplifying it where possible; and

(C)       to consider any additional recommendations to Council arising from the Extraordinary Cabinet meeting to be held on 23 July 2014.

To Council considered the following recommended minutes from the Cabinet arising from its meetings on 25 June and 23 July 2014:

(A)       Councillor Guest presented a recommendation from the Cabinet in relation to neighbourhood planning in Emsworth (Cabinet minute 85/06/2014 refers).  Proposed by Councillor Guest and seconded by Councillor Cheshire, it was

            RESOLVED that the designation by Havant Borough Council of Emsworth as a Neighbourhood Area, and the Emsworth Forum as the Neighbourhood Forum, for the purposes of neighbourhood planning in Emsworth, be approved and adopted.

(B)       Councillor Guest presented a recommendation from the Cabinet in relation to the Community Infrastructure Levy (Cabinet  minute 86/06/2014 refers).  Proposed by Councillor Guest and seconded by Councillor Mrs E Shimbart, it was

            RESOLVED that

(1)       the Regulation 123 List be reviewed alongside the process of prioritising the distribution of CIL funding;

(2)       the key principles of the Funding Decision Protocol, as set out in paragraph 4.42 of the Cabinet report, be agreed; and

(3)       all of the CIL collected be used to support infrastructure for the communities within the Borough. Of this:

(i)         up to 5% of CIL receipts will be used within the Planning budget to provide a dedicated resource for the annual monitoring and management required by the CIL regulations. The funding of any additional resource to undertake the additional work related to CIL will be cost neutral to the Council as it will fall within the 5% element;

(ii)        The remainder of CIL receipts (95%) will be allocated by the Council on behalf of the community for investment in infrastructure for the Borough, in accordance with the Community Infrastructure Levy Funding Decision Protocol (attached at Appendix 1 to the Cabinet report); and

(4)       the decision-making process be reviewed in 12 months’ time with a view to simplifying it where possible.

(C)       Councillor Guest presented a recommendation from the Cabinet in relation to the Local Plan (Allocations) Adoption (Cabinet minute 90/07/2014 refers).  Proposed by Councillor Guest and seconded by Councillor Buckley, it was

RESOLVED that:

(1)        the Havant Borough Local Plan (Allocations) July 2014 be adopted; and

(2)        it be noted that

(i)         on adoption, the Local Plan (Allocations) will sit alongside the adopted Local Plan (Core Strategy) and form the Borough’s statutory Development Plan (together with the Hampshire Minerals and Waste Plan 2013); and

(ii)        on adoption, the Local Plan (Allocations) supersedes the remaining Saved Policies from the Havant District Wide Local Plan and the Council approved Interim Planning Policy Statement, October 2013.

The Cabinet Leads all answered questions within their remit. There were no questions for the Committee Chairmen.

To receive the minutes of meetings held since publication of the agenda for the Council meeting held on 16 April 2014.

Proposed by Councillor Wilson and seconded by Councillor Sceal, it was

RESOLVED that the minutes of the meetings held since publication date of the last Council agenda be accepted.

There were no questions or urgent questions.