Agenda and minutes
Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions
Contact: Jenni Harding Democratic Services Team Leader
Link: Watch_the_Meeting
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Apologies for Absence Minutes: Apologies were received from Councillors Prad Bains, Jackie Branson, Tony Denton, Diana Patrick, Ian Robinson, Gwen Robinson, Clare Satchwell
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Declarations of Interests To receive any declarations of interests from Members. Minutes: There were no declarations of interest from the members present.
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To confirm the minutes of the last meeting held on 16 June 2021. Minutes: Proposed by Cllr Crellin and seconded by Cllr Turner it was RESOLVED that the minutes of the Council meeting held on 16 June 2021 be confirmed as a correct record.
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Minutes: There were no questions for the Mayor on her published report and the report was duly noted.
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Public Questions Under Standing Order 27.5 Minutes:
Mr Comlay addressed the Council.
Cllr Pike, as Cabinet Lead for Finance, Regeneration & Estates, Thanked Mr Comlay for his address on behalf of the Council and responded to the points raised.
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Cabinet/Board/Committee Recommendations PDF 131 KB To consider any recommendations from the Cabinet and other Committees.
1 Cabinet – 08 September 2021
HBC Climate Change and Environment Strategy 2021-2026 “RESOLVED that Council be recommended to adopt the Climate Change and Environment Strategy 2021 to 2026.” 2 Planning Policy Committee – 19 July 2021
Emsworth Neighbourhood Plan 1) Council be recommended to adopt the Emsworth Neighbourhood Plan with immediate effect, so that it becomes part of the statutory development plan for the area.”
2) “Council agree, in accordance with section 7 of the submitted report, that an additional 10% of the CIL collected in Emsworth ward should be allocated specifically to Emsworth, backdated to monies collected from 1 July 2020.
3 Licensing Committee – 14 September 2021
Caravan Site Licensing (residential sites): Fit and Proper Determination Policy “RESOLVED that Council be recommended to approve the attached Caravan Site Licensing: Fit and Proper Determination Policy 2021 – 2026 and the appended fee procedure.”
4 Standards Committee – 13 September 2021
Appointment of the Independent Person Panel “RESOLVED that Council be recommended to approve the appointment of Mr Andrew Kirk, Mr David Heck and Mr Peter Moore to an Independent Persons Remuneration Panel.” Additional documents:
Minutes: Recommendation arising from the meeting of Cabinet on 08 September 2021:
Climate Change & Environment Strategy 2021-2026
Cllr Thain-Smith Thanked Cllr Francis as representative of the Overview & Scrutiny Committee for their involvement in the motion and proposed the recommendations to Council.
The recommendation was duly seconded by Cllr Bowerman and following a vote, it was RESOLVED that Council agreed:
2.1 that Havant Borough Council adopt the attached Climate Change and Environment Strategy 2021 to 2026.
2.2 the action plan, as part of Havant Borough Council’s Climate Change & Environment Strategy 2021 to 2026 be submitted to the Overview and Scrutiny Committee before it is considered by Cabinet and has been passed by Full Council.
Recommendation arising from the meeting of Planning Policy Committee on 19 July 2021:
Emsworth Neighbourhood Plan
In the absence of the Planning Policy Committee Chair and the relevant Cabinet Lead, Cllr Rennie, Leader of the Council, introduced the item and proposed the recommendation to Council.
Duly seconded by Cllr Crellin and following a vote, it was RESOLVED that Council agree:
1) Council be recommended to adopt the Emsworth Neighbourhood Plan with immediate effect, so that it becomes part of the statutory development plan for the area.”
2) Council agree, in accordance with section 7 of the submitted report, that an additional 10% of the CIL collected in Emsworth ward should be allocated specifically to Emsworth, backdated to monies collected from 1 July 2020.)
Recommendation arising from the meeting of the Licensing Committee on 14 September 2021:
Caravan Site Licensing (residential sites): Fit and Proper Determination Policy
Cllr Turner, as Chair of the Licensing Committee, introduced the item and proposed the recommendation to Council.
Seconded by Cllr Keast and following a vote, it was RESOLVED that: 2.1 Council approve the submitted Caravan Site Licensing: Fit and Proper Person Determination Policy 2021-2026, and the appended Fee Procedure
Recommendation arising from the meeting of Standards Committee on 13 September 2021:
Appointment of the Independent Persons
Cllr Wilson, as Chair of the Standards Committee, introduced the item and proposed the Recommendation to Council.
Seconded by Cllr Briggs and following a vote, it was RESOLVED that Council agreed to:
a. note the recruitment process of the Independent Persons (IPs)
b. approve the appointment of Mr Andrew Kirk, Mr David Heck and Mr Peter Moore as Independent Persons as selected by the interview panel and detailed in this report
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Minutes: There was nothing further that the Leader wished to add to his published report.
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Cabinet Lead Reports PDF 139 KB Additional documents:
Minutes: Cllr Bowerman updated that a meeting with Norse and colleagues in the Estates Department has been set up to discuss play equipment in the parks.
Cllr Bowerman further updated that a meeting has been set up to look at the placement of some of the beach huts to enable decisions to be made on where some of the beach huts can be relocated to.
Lastly, Cllr Bowerman informed Council that work to review the service level agreement of the joint venture with Norse will begin soon and a report on the governance of the joint venture is in its final draft.
Cllr Pike updated that he has attended the Portchester Crematorium Joint Committee meeting where the committee thanked officers for their work in very difficult circumstances during the pandemic.
Cllr Thain-Smith thanked the Mayor for hosting the ‘Green’ coffee morning recently.
There were no further matters that Cabinet Leads wished to add to their published reports.
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Cabinet Leads and Chairmen's Question Time (i) the Leader and Cabinet Leads to answer questions on matters within their respective reports.
(ii) Chairmen to answer questions on minutes since the last Council meeting Minutes: Cllr Bains confirmed to Cllr Hughes that there were plans for communications to discourage members of the public to fly tip.
Cllr Bains agreed to consider the request from Cllr Lloyd to include ‘what constitutes fly tipping’ in the communications to members of the public.
The reports were noted. |
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Questions Under Standing Order 27.4.1 To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1, submitted by 12 noon three working days before the meeting. Minutes: No questions had been submitted under the provision of this Standing Order.
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Urgent Questions Under Standing Order 27.4.2 To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2, received no less than two hours prior to the start of the meeting. Minutes: No questions had been submitted under the provision of this Standing Order.
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Committee Appointments PDF 29 KB
Recommended that the Council:
(i) Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A and determines:
(a) the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and (b) the membership of those bodies in accordance with the wishes of those groups; and
(ii) Approves:
a) the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B; and b) that all appointments at (ii)(a) remain in place until the next Annual meeting of the Council.
Additional documents: Minutes: Proposed by Cllr Rennie and seconded by Cllr Stone it was RESOLVED that Council:
(i) Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A and determines:
(a) the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and
(b) the membership of those bodies in accordance with the wishes of those groups; and
(ii) Approves:
a) the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B: Parts A & B and;
b) that all appointments at (ii) remain in place until the next Annual meeting of the Council.)
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Acceptance of Minutes PDF 54 KB The Council to receive the minutes of Committees:
Governance Audit & Finance Board – 01 February 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=477&MId=11278
Cabinet – 10 February 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11076
Development Management Committee – 25 February 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=11124
Planning Committee – 10 March 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11328
Planning Committee – 18 March 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11356
Joint HR Committee – 23 March 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=142&MId=11360
Audit Committee – 24 March 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=528&MId=11299
Planning Policy Committee – 29 March 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=531&MId=11359
Overview & Scrutiny Committee – 31 March 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=532&MId=11364
Cabinet – 07 April 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11077
Extraordinary Planning Committee – 29 April 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11375
Planning Committee – 27 May 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11322
Cabinet – 02 June 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11330
Audit & Finance Committee – 09 June 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=528&MId=11301
Planning Committee – 24 June 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11323
Joint HR Committee – 29 June 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=142&MId=11430
Cabinet – 30 June 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11416
Planning Policy Committee – 19 July 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=531&MId=11432
Audit & Finance Committee – 21 July 2021 https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=528&MId=11433
Minutes: Proposed by Cllr Kennett and seconded by Cllr Briggs it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.
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