Agenda and minutes

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Jenni Harding  Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

14.

Apologies for Absence

Minutes:

Apologies were received from Councillors Prad Bains, Jackie Branson, Tony Denton, Diana Patrick, Ian Robinson, Gwen Robinson, Clare Satchwell

 

15.

Declarations of Interests

To receive any declarations of interests from Members.

Minutes:

There were no declarations of interest from the members present.

 

16.

Minutes pdf icon PDF 358 KB

To confirm the minutes of the last meeting held on 16 June 2021.

Minutes:

Proposed by Cllr Crellin and seconded by Cllr Turner it was RESOLVED that the minutes of the Council meeting held on 16 June 2021 be confirmed as a correct record.

 

17.

Mayor's Report pdf icon PDF 170 KB

Minutes:

There were no questions for the Mayor on her published report and the report was duly noted.

 

18.

Public Questions Under Standing Order 27.5

Minutes:

 

Mr Comlay addressed the Council.

 

Cllr Pike, as Cabinet Lead for Finance, Regeneration & Estates, Thanked Mr Comlay for his address on behalf of the Council and responded to the points raised. 

 

19.

Cabinet/Board/Committee Recommendations pdf icon PDF 131 KB

To consider any recommendations from the Cabinet and other Committees.

 

1               Cabinet – 08 September 2021

 

HBC Climate Change and Environment Strategy 2021-2026

“RESOLVED that Council be recommended to adopt the Climate Change and Environment Strategy 2021 to 2026.”

2               Planning Policy Committee – 19 July 2021

 

Emsworth Neighbourhood Plan

“RESOLVED that:

1)    Council be recommended to adopt the Emsworth Neighbourhood Plan with immediate effect, so that it becomes part of the statutory development plan for the area.”

 

2)    “Council agree, in accordance with section 7 of the submitted report, that an additional 10% of the CIL collected in Emsworth ward should be allocated specifically to Emsworth, backdated to monies collected from 1 July 2020.

 

 

3               Licensing Committee – 14 September 2021

 

Caravan Site Licensing (residential sites): Fit and Proper Determination Policy

“RESOLVED that Council be recommended to approve the attached Caravan Site Licensing: Fit and Proper Determination Policy 2021 – 2026 and the appended fee procedure.”

 

4               Standards Committee – 13 September 2021

 

Appointment of the Independent Person Panel

“RESOLVED that Council be recommended to approve the appointment of Mr Andrew Kirk, Mr David Heck and Mr Peter Moore to an Independent Persons Remuneration Panel.”

Additional documents:

Minutes:

Recommendation arising from the meeting of Cabinet on 08 September 2021:

 

Climate Change & Environment Strategy 2021-2026

 

Cllr Thain-Smith Thanked Cllr Francis as representative of the Overview & Scrutiny Committee for their involvement in the motion and proposed the recommendations to Council.

 

The recommendation was duly seconded by Cllr Bowerman and following a vote, it was RESOLVED that Council agreed:

 

2.1      that Havant Borough Council adopt the attached Climate Change and Environment Strategy 2021 to 2026.

 

2.2      the action plan, as part of Havant Borough Council’s Climate Change & Environment Strategy 2021 to 2026 be submitted to the Overview and Scrutiny Committee before it is considered by Cabinet and has been passed by Full Council.

 

 

Recommendation arising from the meeting of Planning Policy Committee on 19 July 2021:

 

Emsworth Neighbourhood Plan

 

In the absence of the Planning Policy Committee Chair and the relevant Cabinet Lead, Cllr Rennie, Leader of the Council, introduced the item and proposed the recommendation to Council.

 

Duly seconded by Cllr Crellin and following a vote, it was RESOLVED that Council agree:

 

1)             Council be recommended to adopt the Emsworth Neighbourhood Plan with immediate effect, so that it becomes part of the statutory development plan for the area.”

 

2)             Council agree, in accordance with section 7 of the submitted report, that an additional 10% of the CIL collected in Emsworth ward should be allocated specifically to Emsworth, backdated to monies collected from 1 July 2020.)

 

 

Recommendation arising from the meeting of the Licensing Committee on 14 September 2021:

 

Caravan Site Licensing (residential sites): Fit and Proper Determination Policy

 

Cllr Turner, as Chair of the Licensing Committee, introduced the item and proposed the recommendation to Council.

 

Seconded by Cllr Keast and following a vote, it was RESOLVED that:

2.1      Council approve the submitted Caravan Site Licensing: Fit and Proper Person Determination Policy 2021-2026, and the appended Fee Procedure

 

 

Recommendation arising from the meeting of Standards Committee on 13 September 2021:

 

Appointment of the Independent Persons

 

Cllr Wilson, as Chair of the Standards Committee, introduced the item and proposed the Recommendation to Council.

 

Seconded by Cllr Briggs and following a vote, it was RESOLVED that Council agreed to:

 

a.             note the recruitment process of the Independent Persons (IPs)

 

b.             approve the appointment of Mr Andrew Kirk, Mr David Heck and Mr Peter Moore as Independent Persons as selected by the interview panel and detailed in this report

 

20.

Leader's Report pdf icon PDF 423 KB

Minutes:

There was nothing further that the Leader wished to add to his published report.

 

21.

Cabinet Lead Reports pdf icon PDF 139 KB

Additional documents:

Minutes:

Cllr Bowerman updated that a meeting with Norse and colleagues in the Estates Department has been set up to discuss play equipment in the parks.

 

Cllr Bowerman further updated that a meeting has been set up to look at the placement of some of the beach huts to enable decisions to be made on where some of the beach huts can be relocated to.

 

Lastly, Cllr Bowerman informed Council that work to review the service level agreement of the joint venture with Norse will begin soon and a report on the governance of the joint venture is in its final draft.

 

Cllr Pike updated that he has attended the Portchester Crematorium Joint Committee meeting where the committee thanked officers for their work in very difficult circumstances during the pandemic.

 

Cllr Thain-Smith thanked the Mayor for hosting the ‘Green’ coffee morning recently.

 

There were no further matters that Cabinet Leads wished to add to their published reports.

 

22.

Cabinet Leads and Chairmen's Question Time

(i)                the Leader and Cabinet Leads to answer questions on matters within their respective reports.

 

(ii)           Chairmen to answer questions on minutes since the last Council meeting

Minutes:

Cllr Bains confirmed to Cllr Hughes that there were plans for communications to discourage members of the public to fly tip.

 

Cllr Bains agreed to consider the request from Cllr Lloyd to include ‘what constitutes fly tipping’ in the communications to members of the public.

 

The reports were noted.

23.

Questions Under Standing Order 27.4.1

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1, submitted by 12 noon three working days before the meeting.

Minutes:

No questions had been submitted under the provision of this Standing Order.

 

24.

Urgent Questions Under Standing Order 27.4.2

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2, received no less than two hours prior to the start of the meeting.

Minutes:

No questions had been submitted under the provision of this Standing Order.

 

 

25.

Committee Appointments pdf icon PDF 29 KB

 

Recommended that the Council:

 

(i)                Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A and determines:

 

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

 

(ii)       Approves:

 

a)                the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B; and

b)         that all appointments at (ii)(a) remain in place until the next Annual meeting of the Council.

 

Additional documents:

Minutes:

Proposed by Cllr Rennie and seconded by Cllr Stone it was RESOLVED that Council:

 

(i)                Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A and determines:

 

(a)           the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

 

(b)           the membership of those bodies in accordance with the wishes of those groups; and

 

(ii)        Approves:

 

a)             the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B: Parts A & B and;

 

b)       that all appointments at (ii) remain in place until the next Annual meeting of the Council.)

 

26.

Acceptance of Minutes pdf icon PDF 54 KB

The Council to receive the minutes of Committees:

 

Governance Audit & Finance Board – 01 February 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=477&MId=11278

 

Cabinet – 10 February 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11076

 

Development Management Committee – 25 February 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=127&MId=11124

 

Planning Committee – 10 March 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11328

 

Planning Committee – 18 March 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11356

 

Joint HR Committee – 23 March 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=142&MId=11360

 

Audit Committee – 24 March 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=528&MId=11299

 

Planning Policy Committee – 29 March 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=531&MId=11359

 

Overview & Scrutiny Committee – 31 March 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=532&MId=11364

 

Cabinet – 07 April 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11077

 

Extraordinary Planning Committee – 29 April 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11375

 

Planning Committee – 27 May 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11322

 

Cabinet – 02 June 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11330

 

Audit & Finance Committee – 09 June 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=528&MId=11301

 

Planning Committee – 24 June 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=530&MId=11323

 

Joint HR Committee – 29 June 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=142&MId=11430

 

Cabinet – 30 June 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=128&MId=11416

 

Planning Policy Committee – 19 July 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=531&MId=11432

 

Audit & Finance Committee – 21 July 2021

https://havant.moderngov.co.uk/ieListDocuments.aspx?CId=528&MId=11433

 

 

Minutes:

Proposed by Cllr Kennett and seconded by Cllr Briggs it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.