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Agenda and draft minutes

Extraordinary, Council - Wednesday, 13th April, 2022 5.00 pm

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Jenni Harding  Democratic Services Team Leader - 02392 446234

Link: Watch_the_Meeting

Items
No. Item

92.

Apologies for Absence

To receive and record any apologies for absence.

 

Minutes:

Apologies were received from Councillors Prad Bains, Lulu Bowerman, Tony Denton, Brenda Linger, Sarah Milne, Ian Robinson, Elaine Shimbart, Julie Thain-Smith & Yvonne Weeks.

 

93.

Declarations of Interests

To receive any declarations of interests from Members.

Minutes:

There were no declarations on interest from members.

 

94.

Minutes pdf icon PDF 254 KB

To confirm the minutes of the last meeting held on 16 March 2022.

Minutes:

Proposed by Councillor Branson and seconded by Councillor Howard, it was RESOLVED that the minutes of the previous meeting of Council held on 16 March 2022 were agreed as a true record.

 

95.

Retiring Councillors

Minutes:

Members spoke in acknowledgement and thanks to those Councillors that would not be standing for another term as an Elected Member of Havant Borough Council.

 

96.

Public Questions under Standing Order 27.5

To deal with any public questions submitted in accordance with the requirements of Standing Order 27.5, which is to deal with public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

 

Minutes:

There were no questions from members of the public under the provision of this standing order.

 

97.

Cabinet/Board/Committee Recommendations pdf icon PDF 260 KB

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

 

1)          Human Resources Committee – 23 March 2022

 

Pay Policy Statement

“RESOLVED that Council be recommended to approve the Pay Policy Statement for the Council.

 

2)          Human Resources Committee – 11 April 2022

 

Statutory Officer Appointment (s)

Recommendation and reports to follow

 

3)          Cabinet – 13 April 2022

 

Senior Management Structure

Recommendation and reports to follow

Additional documents:

Minutes:

1         Human Resources Committee – 23 March 2022

Pay Policy Statement

 

Councillor Howard introduced the item as Chairman of the Human Resources Committee and proposed the recommendation.

 

Seconded by Councillor Crellin, it was RESOLVED that Council approved the Pay Policy Statement 2022/23.

 

2         Human Resources Committee 11 April 2022

The appointment of Interim Chief Executive

 

The Mayor invited Mrs Kim Sawyer, Acting Chief Executive to leave the meeting whilst the matter was considered by Council.

 

Councillor Howard introduced the item as the Chairman of Human Resources Committee and proposed the recommendation.

 

Seconded by Councillor Crellin it was RESOLVED that Kim Sawyer, Acting Chief Executive, be appointed as Interim Chief Executive Officer & Head of Paid Service.

 

The Mayor invited Kim Sawyer to re-join the meeting and congratulated her on the appointment. 

 

3         Cabinet – 13 April 2022

Senior Management Structure

 

Councillor Rennie introduced the item as Leader of the Council and proposed the recommendation.

 

Seconded by Councillor Patrick, it was RESOLVED that Council;

 

(i)              agreed the proposed senior management structure at Appendix 1;

 

(ii)             noted that the structure shall exclude any posts at Director level and instead have five Executive Heads of Service who will be Chief Officers of the Council.  Role profiles are included at Appendix 2

 

(iii)           agreed that formal consultation will begin immediately with the existing senior managers across Havant Borough Council and East Hampshire District Council

 

(iv)           agreed that following consultation the Head of Paid Service take all necessary steps, through the HR Committee to appoint to roles within the proposed Senior Management Structure following appropriate processes set out in the Constitution

 

(v)             that remuneration and terms and conditions for the Executive Head of Service roles be determined by HR Committee upon appointment to those roles.

    

98.

Treasury Management Strategy 2022/23 pdf icon PDF 258 KB

Additional documents:

Minutes:

Councillor Rennie introduced the item as Leader of the Council and proposed the recommendation.

 

Seconded by Councillor Stone, it was RESOLVED that Members approved the revised Havant Borough Council Treasury Management Strategy for 2022/23 as detailed in Appendix A.

 

99.

Questions Under Standing Order 27.4.1

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1.

Minutes:

There were no questions submitted from Councillors under the provision of this standing order.

 

100.

Urgent Questions Under Standing Order 27.4.2

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2.

Minutes:

There were no urgent questions submitted by Councillors under the provision of this standing order.

 

101.

Acceptance of Minutes

Minutes:

Proposed by Councillor Branson and seconded by Councillor Sceal, it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.

 

102.

Special Urgent Decisions

To note the following special urgency decision made:

 

i)                 Energy Rebate - £150 Discretionary Scheme

 

ii)               Additional Infrastructure Spend Regarding Improvements to Environmental Services on Hayling Island

 

iii)              Replacement and repair of Beach Huts damaged by Storm Eunice

 

Minutes:

Members NOTED the special urgency decisions.