Agenda and minutes

To receive and record any apologies for absence.

Apologies were received from Councillors Prad Bains, Lulu Bowerman, Tony Denton, Brenda Linger, Sarah Milne, Ian Robinson, Elaine Shimbart, Julie Thain-Smith & Yvonne Weeks.

To receive any declarations of interests from Members.

There were no declarations on interest from members.

To confirm the minutes of the last meeting held on 16 March 2022.

Proposed by Councillor Branson and seconded by Councillor Howard, it was RESOLVED that the minutes of the previous meeting of Council held on 16 March 2022 were agreed as a true record.

Members spoke in acknowledgement and thanks to those Councillors that would not be standing for another term as an Elected Member of Havant Borough Council.

To deal with any public questions submitted in accordance with the requirements of Standing Order 27.5, which is to deal with public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

There were no questions from members of the public under the provision of this standing order.

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

1)          Human Resources Committee – 23 March 2022

Pay Policy Statement

“RESOLVED that Council be recommended to approve the Pay Policy Statement for the Council.

2)          Human Resources Committee – 11 April 2022

Statutory Officer Appointment (s)

Recommendation and reports to follow

3)          Cabinet – 13 April 2022

Senior Management Structure

Recommendation and reports to follow

1         Human Resources Committee – 23 March 2022

Pay Policy Statement

Councillor Howard introduced the item as Chairman of the Human Resources Committee and proposed the recommendation.

Seconded by Councillor Crellin, it was RESOLVED that Council approved the Pay Policy Statement 2022/23.

2         Human Resources Committee 11 April 2022

The appointment of Interim Chief Executive

The Mayor invited Mrs Kim Sawyer, Acting Chief Executive to leave the meeting whilst the matter was considered by Council.

Councillor Howard introduced the item as the Chairman of Human Resources Committee and proposed the recommendation.

Seconded by Councillor Crellin it was RESOLVED that Kim Sawyer, Acting Chief Executive, be appointed as Interim Chief Executive Officer & Head of Paid Service.

The Mayor invited Kim Sawyer to re-join the meeting and congratulated her on the appointment. 

3         Cabinet – 13 April 2022

Senior Management Structure

Councillor Rennie introduced the item as Leader of the Council and proposed the recommendation.

Seconded by Councillor Patrick, it was RESOLVED that Council;

(i)              agreed the proposed senior management structure at Appendix 1;

(ii)             noted that the structure shall exclude any posts at Director level and instead have five Executive Heads of Service who will be Chief Officers of the Council.  Role profiles are included at Appendix 2

(iii)           agreed that formal consultation will begin immediately with the existing senior managers across Havant Borough Council and East Hampshire District Council

(iv)           agreed that following consultation the Head of Paid Service take all necessary steps, through the HR Committee to appoint to roles within the proposed Senior Management Structure following appropriate processes set out in the Constitution

(v)             that remuneration and terms and conditions for the Executive Head of Service roles be determined by HR Committee upon appointment to those roles.

Councillor Rennie introduced the item as Leader of the Council and proposed the recommendation.

Seconded by Councillor Stone, it was RESOLVED that Members approved the revised Havant Borough Council Treasury Management Strategy for 2022/23 as detailed in Appendix A.

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1.

There were no questions submitted from Councillors under the provision of this standing order.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2.

There were no urgent questions submitted by Councillors under the provision of this standing order.

The Council to receive the minutes of Committees:

Planning Committee on Thursday, 24th February, 2022

Overview and Scrutiny Committee on Tuesday, 1st March, 2022

Cabinet on Monday, 7th March, 2022

Human Resources on Wednesday, 23rd March, 2022

Proposed by Councillor Branson and seconded by Councillor Sceal, it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.

To note the following special urgency decision made:

i)                 Energy Rebate - £150 Discretionary Scheme

ii)               Additional Infrastructure Spend Regarding Improvements to Environmental Services on Hayling Island

iii)              Replacement and repair of Beach Huts damaged by Storm Eunice

Members NOTED the special urgency decisions.