Agenda and minutes

To confirm the minutes of the last meeting held on 18 May 2021.

Proposed by Cllr Keast, seconded by Councillor Sceal, following a vote in which Councillor Wilson abstained due to his non attenance at the meeting of 18 May 2022, it was RESOLVED that the minutes of the meeting of Council held on 18 May 2022 were agreed as a true record.

To receive and record any apologies for absence.

Apologies of absence were received from Councillors Neil Bowdell, Tony Denton, Brenda Linger, Julie Thain-Smith, Leah Turner and Yvonne Weeks.

To receive any declarations of interests from Members.

There were no declarations of interest from the members present.

The Mayor to give the recently elected Councillors an opportunity to introduce themselves.

Newly elected members, Councillor Liz Fairhurst, Phillip Munday, Amy Redsull, Julie Richardson and Kris Tindall introduced themselves to Members.

The Mayor did not wish to add anything to her published report and there were no questions from members in relation to the Mayor’s report.

To deal with any public questions submitted in accordance with the requirements of Standing Order 27.5, which is to deal with public questions notified no later than 12 noon three working days before the meeting and in accordance with the Council’s protocol for public questions.

There were no questions received from members of the public under the provision of this standing order.

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

1.     The Overview & Scrutiny Committee Annual Report

The Overview & Scrutiny’s Annual report was introduced by Councillor Lloyd as previous Chairman of the Overview & Scrutiny Committee and report author. 

Seconded by Councillor Crellin; it was RESOLVED that the Overview & Scrutiny’s Annual Report be noted. 

There was nothing further that the Leader wished to add to his published report.

Councillor Bowerman updated the delivery date for the new glass collection bins to be delivered will be 04 July 022 and the larger waste bins are being delivered shortly on Hayling Island.  Councillor Bowerman to update members on the delivery of a new electrical vehicle as soon as possible.

Councillor Pike updated that the Havant station footbridge, was closed by Hampshire County Council today and is encouraging the County Council to bring forward their plans for its replacement as soon as possible and has written to new County Councillor for Transport, requesting confirmation of the plans and timeline for reconstruction of the bridge.

(i)      the Leader and Cabinet Leads to answer questions on matters within their respective reports.

(ii)     Chairmen to answer questions on minutes since the last Council meeting.

The Cabinet Leads took questions from Councillors on their published reports and the Committee Chairmen on their respective minutes.

Councillor Lloyd pledged to inform Councillor Inkster when the ‘notice to mariners’ is due, in relation to the deployment of the marine buoy off Hayling Island.

Councillor Pike will provide the costs of the survey currently being undertaken in relation to public use of Havant Town Centre to Councillor Munday.

Councillor Pike further invited Councillor Redsull to have a briefing from officers on the ‘Link Up Leigh Park’ project.

To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1, which is to be submitted by 12 noon three working days before the meeting.

There were no questions submitted under the provision of this standing order.

To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2, received no less than two hours prior to the start of the meeting.

There were no urgent questions submitted under the provision of this standing order.

Recommended that the Council:

(i)                  Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A and determines:

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

(ii)      Approves:

a)                  the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B; and

b)         that all appointments at (ii)(a) remain in place until the next Annual meeting of the Council.

Proposed by Councillor Milne and seconded by Councillor Kennett, it was RESOLVED that Council:

(i)          Reviewed the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A and determines:

(a)    the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)    the membership of those bodies in accordance with the wishes of those groups; and

(ii)         Approved:

a)  the appointment of Councillors to those Committees, Boards and panels as set out in Appendix B: Parts A & B and;

b)that all appointments at (ii) remain in place until the next Annual meeting of the Council.)

The Council to receive the minutes of Committees:

·       Human Resources Committee on Monday, 11th April, 2022

·       Overview and Scrutiny Committee on Tuesday, 12th April, 2022

·       Extraordinary Cabinet on Wednesday, 13th April, 2022

·       Planning Committee on Thursday, 14th April, 2022

·       Human Resources Committee on Wednesday, 27th April, 2022

·       Audit and Finance Committee on Wednesday, 27th April, 2022

·       Planning Committee on Thursday, 28th April, 2022

·       Cabinet on Wednesday, 1st June, 2022

·       Human Resources Committee on Tuesday, 7th June, 2022

Proposed by Councillor Keast and seconded by Councillor Diamond it was RESOLVED that the minutes of Committees held since the last meeting of Council be received.