Agenda and minutes

There were no apologies for absence.

To confirm the minutes of the last meeting held on 16 March 2016.

The Minutes of the meeting of the Cabinet meeting held on 16 March 2016 were agreed as a correct record.

To consider any matters arising from the minutes of the last meeting.

There were no matters arising from the minutes of the last meeting.

To receive and record any declarations of interest.

There were no declarations of interests.

The Leader of the Council advised that he would be circulating a briefing note to all Councillors on Devolution and recommend that Councillors act with composure throughout the debates and discussions on this issue.

To note the following minutes and decisions taken under the scheme of delegations to Cabinet Leads:

(1)  Minutes of the Portchester Crematorium Joint Committee held on 14 March 2016; and

(2)  Delegated decision – Spending of S106 funds collected for a specific purpose (under planning application APP/12/00966)

RESOLVED that the following minutes and delegated decisions be noted:

(1)             The minutes of the Portchester Crematorium Joint Committee held on 14 March 2014; and

(2)             Spending of S106 funds collected for a specific purpose (under Planning Application APP/12/00966)

To consider the following reports and recommendations from the Scrutiny Board:

Councillor K Smith, as former Scrutiny Lead for Planning and Economy presented a report from the Planning and Economy Scrutiny and Policy Development Panel setting out recommendations arising from its review of the Development Management Committee. Cabinet members were supportive of the Panel’s recommendations.

The Cabinet discussed arrangements made to ensure that new members of the Committee would have access to the original reports in cases where shorter reports would be submitted to the Development Management Committee. Concern was also raised that some of the model reasons for refusal did not comply with the National Planning Policy Framework.

RESOLVED that the following recommendations from the Planning and Economy Scrutiny and Policy Development Panel be endorsed by the Cabinet:

(1)             The Development Management Committee be retained in its current form;

(2)             The red card procedure be retained in its current form;

(3)             Planning reports for major and minor developments have an executive summary at the beginning of the report;

(4)             Shorter planning reports be produced for applications that have been previously considered by the Development Management Committee. Such reports to only contain details relevant to the decision to be made by the Committee; and

(5)             The model reasons be reviewed and amended to ensure that they comply with the National Planning Policy Framework.

Councillor Branson, as former Chairman of the Scrutiny Board, presented a report from the Closed Circuit Television System Panel setting out recommendations arising from its review of the Closed Circuit Television System.  Cabinet members were supportive of the Panel’s recommendations.

The Cabinet was advised that since the scrutiny, the Meridian Centre had agreed to take control of the Council’s CCTV cameras at the bus station and those cameras attached to the Meridian Centre.

RESOLVED that the following recommendations from the Closed Circuit Television System Panel be endorsed by the Cabinet:

(i)           To request the officers to investigate the feasibility of the Meridian Centre taking control of the Council’s CCTV cameras currently attached to the outside of the Meridian Centre;

(ii)          To seek to ensure that the CCTV system’s cameras at the bus station be incorporated into the bus station’s CCTV system;

(iii)          To endorse a campaign to encourage business/shops to provide better coverage of their premises;

(iv)         To endorse a communication campaign to raise awareness of how safe it is to live in the Borough; and

(v)          That in case crime and anti-social behaviour in the town centres increases to an unacceptable level in the future then alternative modern digital solutions be investigated forthwith.

RESOLVED that Council be recommended to

(i)           Agree to actively consider providing a financial contribution commensurate with other authorities, if in the future a requirement for a modern, digital, fully integrated, centrally monitored CCTV system be generated by a Office of Police and Crime Commissioner/Hampshire Constabulary together with a request for financial support; and

(ii)          Agree that developers and their architects be encouraged to provide for the security needs of future occupiers when designing a new building or altering a current building in Town Centres.

The Cabinet considered a report from Councillor Shimbart reviewing the appointments to outside organisations.

The Cabinet also considered revised recommendations and proposed nominations for 2016/17, which were circulated prior to the meeting

RESOLVED that:

(i)               appointments to the following outside bodies be ceased:

•    Relate

•    West of Waterlooville Arts Panel

•    Havant Sports Association

•    Southleigh Youth Recreation Hall

•    Leigh Park Community Association Management Committee

•    Age Concern

(ii)              a representative on an outside body be replaced if the representative does not attend meetings or submit feedback forms.

(iii)             the Cabinet remove the Alleygating Panel from the list of outside organisations and include this Panel in its list of Working Parties and Panels.

(iv)            representatives to outside organisations be appointed as set out in the Appendix to these minutes. mended by the published supplementary information, be approved. All such appointments to remain in effect until the first meeting of the Cabinet in the 2016/17 municipal year.

(v)             Consideration of the appointment of members to WeBigLocal and the South Eastern Hampshire Clinical Commissioning Group be deferred to the next meeting

(vi)            The 2015/16 appointments to WeBigLocal and South Eastern Hampshire Clinical Commissioning Group continue until the next meeting;

(vii)           Authority be delegated to the Leader of the Council to appoint members to vacant positions.

The Cabinet was requested to make annual appointments to working parties and panels in 2016-17.

RESOLVED that the following appointments be confirmed:

Coastal Defence Panel:

Councillors J Branson, R Cresswell, D Guest, A Lenaghan, C Satchwell and K Smith

Local Plan Panel:

Councillors P Buckley, D Keast, C Satchwell, C Howard, D Patrick, J Perry,  L Quantrill, D Guest, G Blackett, K Smith, A Lenaghan, R Cresswell and  L Bowerman