Agenda and minutes

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX

Contact: Penny Milne  Democratic Services Team Leader

Items
No. Item

21.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Briggs and Guest.

22.

Minutes pdf icon PDF 93 KB

To confirm the minutes of the last meeting held on 20 July 2016.

Minutes:

RESOLVED that the minutes of the meeting of the Cabinet held on 20 July 2016 were approved as a correct record.

23.

Matters Arising

To consider any matters arising from the minutes of the last meeting.

Minutes:

There were no matters arising from the minutes of the last meeting.

24.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest.

25.

Chairman's Report

Minutes:

The Chairman reports that discussions were ongoing with partners in relation to devolution and other key current issues.

26.

Cabinet Lead Delegated Decisions, Minutes from Meetings etc. pdf icon PDF 42 KB

To note the following decision taken under the scheme of delegations to Cabinet Leads:

 

(1)   Traffic Regulation Order London Road (Outside Nos. 9-19) Cowplain

Additional documents:

Minutes:

RESOLVED that the following delegated decision be noted:

 

(1)  Traffic Regulation Order London Road (Outside Nos. 9-19), Cowplain.

27.

Recommendations from the Scrutiny Board

None at this meeting.

Minutes:

None at this meeting.

28.

Councillor Grant Scheme pdf icon PDF 394 KB

Minutes:

Councillor Cheshire presented a report proposing the establishment of a Community Grants Scheme at Havant Borough Council for Councillors to spend on local issues.  Cabinet members welcomed the proposal as a valuable opportunity for local ward Councillors to engage with local community and voluntary groups to support community projects in their area.

 

RESOLVED that:

 

(1)  A Community Grants Scheme be approved for grants of either £100 or £200 up to a maximum of £1,000 each year for each Councillors;

(2)  Councillors be permitted to allocate the entire £1,000 to an organisation, group or event; and

(3)  Approval of any final details of the administration of the scheme be delegated to the Head of Communications and Community Engagement in consultation with the Cabinet Lead and Section 151 Officer.

29.

Encouraging Inward Investment in Havant Borough through Business Rates Incentives pdf icon PDF 118 KB

Minutes:

In the absence of Councillor Guest, the Leader presented a report to Cabinet seeking approval for a scheme to offer discretionary Business Rate incentives to new build developments to secure major inward investment, employment growth, new business floor space and long term revenue growth in Havant Borough.

 

Confirmation was given that the proposals, if agreed by Cabinet, could help to facilitate local business expansion, as well as encourage inward investment, for those businesses that met the criteria of the scheme.

 

The Monitoring Officer also confirmed that, as the proposals were within budget and in line with the Council’s Corporate Strategy objective to support local business, this decision fell within the remit of the Cabinet.

 

RESOLVED that the policy as set out in the report be approved as a means to facilitate business growth and inward investment in Havant Borough.

30.

Park Tennis Provision - Hayling Island Pilot pdf icon PDF 95 KB

Additional documents:

Minutes:

Councillor Turner presented a report to Cabinet seeking approval for a pilot scheme to initiate works that would change the way tennis courts were managed and invoke a public charge for usage which would link with the Council’s Personalisation Project if successful.

 

Cabinet members were supportive of the proposal as a means to improve and develop tennis facilities for local residents, working with the Lawn Tennis Association.

 

RESOLVED that

 

(1)  the officers be authorised to implement a Park Tennis Pilot Project on Hayling island;

(2)  Hayling Island tennis courts be changed from an open access provision to a self-funded bookable facility; and

(3)   The Pilot Project be reviewed with a view to implementing the Scheme across the whole Borough within the next 2 years.

31.

Developers' Contributions for Affordable Housing pdf icon PDF 173 KB

Minutes:

Councillor Turner presented a report to Cabinet seeking approval for a set of both principles, and specific projects which Developers’ Contributions for Affordable Housing, collected through the planning system, could be spent.  Cabinet members were supportive of the proposal in principle and in relation to the specific project referred to in the report, as a means of reducing the need for short-term B&B placements.

 

RESOLVED that

 

(1)  the procedure for spending Developers’ Contributions for Affordable housing, as set out in Appendix A to the report:

(2)  approval be given to spend Developers’ Contributions for:

(a)       up to £150,000 per project;

(b)       up to £50,000 per affordable housing unit; and

(c)        up to £25,000 funding for staff resources, feasibility or enabling work per project is delegated to the Head of Housing in consultation with the Cabinet Lead for Communities and Housing; and

 

(3)  approval be given to use the Developers’ Contributions budget to increase staff resources if required.

32.

Charter for Elected Member Development - Appointment of Councillor Development Panel pdf icon PDF 61 KB

Additional documents:

Minutes:

Councillor Wilson presented a report to Cabinet seeking the appointment of a Councillor Development Panel under the South East Employers scheme for achieving Charter for Elected Member Development accreditation.

 

Councillor Wilson also proposed the following revised recommendation in relation to paragraph 2.3:

 

“2.3     that the Cabinet appoints members to sit on the Councillor Development Panel for 2016/17 in accordance with the Terms of Reference.”

 

RESOLVED that

 

(1)  a Councillor Development Panel be established to oversee implementation of the Councillor Development Strategy, the Councillor Training and Development Programme and an Action Plan for taking forward accreditation under the South East Employers Charter for Elected Member Development;

(2)  Terms of Reference for the Panel be agreed as set out in Appendix A to the report; and

(3)  the following Councillors be appointed to sit on the Councillor Development Panel in 2016/17 in accordance with its terms of reference:

 

Councillors M Wilson, G Shimbart, J Perry, J Branson, L Bowerman,

B Francis and D Lloyd.

33.

Exclusion of the Press and Public

The Cabinet is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

 

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

 

(a)        it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

 

(b)        in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item 14 – Dangerous Wall, 97 – 109 North St, Emsworth

 

(Paragraph 1)

 

Minutes:

RESOLVED that the press and the public be excluded from the meeting during consideration of the following items as:-

 

(i)         it was likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in paragraph 1 of Part I of Schedule 12A (as amended) to the Local Government Act 1972; and

 

(ii)        in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The report to be considered was exempt under Paragraph 1(Information

relating to any individual).

34.

Dangerous Wall, 97-109 North St, Emsworth

Minutes:

In the absence of Councillor Guest, the Leader presented an exempt report to Cabinet advising on the status of the dangerous wall at 97-109 North Street, Emsworth and recommending that the wall be replaced by the Council.

 

RESOLVED as set out in the restricted minute.