Agenda and minutes

To receive and record any apologies for absence.

Apologies were received from Councillor Turner.

To confirm the minutes of the last meeting held on 15 March 2017.

The minutes of the meeting of the Cabinet held on 15 March 2017 were approved as a correct record.

To consider any matters arising from the minutes of the last meeting.

There were no matters arising.

To receive and record any Declarations of Interest.

There were no matters arising.

The Chairman gave an update on Councillor Turner’s progress following her recent surgery and, on behalf of the Cabinet, wished her a full and speedy recovery.

To note the following minutes and/or delegated decisions since the last meeting of the Cabinet:

(1)  Minutes of the meeting of the Portchester Crematorium Joint Committee held on 20 March 2017; and

(2)  Delegated Decision - Forest End and Rockville Drive Traffic Regulation Order.

RESOLVED that the following be noted:

(1)          Minutes of the meeting of the Portchester Crematorium Joint Committee held on 20 March 2017; and

(2)          Delegated decision – Forest End and Rockville Drive Traffic Regulation Order.

Report to follow.

Councillor Cheshire presented a report and schedule setting out the appointment of Council representatives on the various outside organisations.  In accepting a delegation from Cabinet to finalise outstanding appointments, the Leader undertook to monitor the ability of individual Councillors to undertake additional responsibilities and appoint deputies as needed.

RESOLVED that

(1)          Members be appointed to represent the Council on those outside organisations set out in Appendix A to the report; attendance at meetings of the organisations concerned to qualify as an approved duty and all appointments to have effect until the first meeting of the Cabinet in the 2018/19 municipal year;

(2)          that Councillor Mrs Gwen Blackett be appointed as Council Lead for Representation on Outside Organisations for the 2017/18 municipal year,  with the following roles and responsibilities:

“To oversee and take an active and informed role in the management of the Council’s appointments to outside organisations; the role to include monitoring the receipt of agendas and minutes of meetings;  monitoring Councillors' attendance at meetings and collating feedback from Councillors representing the Council on Outside Organisations and to report back to Cabinet as appropriate.”; and

(3)           authority be delegated to the Leader of the Council to vary or finalise and confirm any outstanding appointments.

The Cabinet is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

(a)        it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

(b)        in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Item 9 – Delegated Decisions (Exempt)

(Paragraph 3)

RESOLVED that the press and the public be excluded from the meeting during the consideration of the following item as:-

(i)         it was likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in paragraph 3 of Part I of Schedule 12A (as amended) to the Local Government Act 1972; and

(ii)        in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The report to be considered was exempt under Paragraph 3 – Information

relating to the financial affairs or business affairs of any particular person

(including the Authority holding that information).

To note the following exempt Delegated Decision:

(1)  One Public Estate Feasibility Study

(This item was taken in camera)

RESOLVED that the following exempt delegated decision be noted:

(1)  One Public Estate Feasibility Study.