Agenda and minutes

Cabinet - Wednesday, 23rd October, 2019 2.00 pm

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX

Contact: James Harris  Deputy Democratic Services Team Leader

No. Item


Apologies for Absence

To receive and record any apologies for absence.


There were no apologies for absence.



Minutes pdf icon PDF 93 KB

To confirm the minutes of the last meeting held on 11 September 2019.


The minutes of the previous meeting held on 11 September 2019 were agreed and signed as a correct record.


Declarations of Interests

To receive and record any declarations of interest.


There were no declarations of interest.



Chairman's Report


The Chairman updated Cabinet on his recent work and meetings that he had attended on behalf of the Council.


Cabinet Lead Delegated Decisions, Minutes from Meetings etc. pdf icon PDF 223 KB

RECOMMENDED that the following minutes be noted:


(1) Minutes of the meeting of the Portchester Crematorium Joint

     Management Committee held on 23 September 2019.


Cabinet NOTED the minutes of the Portchester Crematorium Joint Management Committee held on 23 September 2019.


Recommendations from the Scrutiny Board pdf icon PDF 71 KB

To consider the attached report and recommendations from the Operations and Place Shaping Scrutiny Board in respect of Parking issues in the Borough.

Additional documents:


At the invitation of the Chairman, Cllr Lloyd introduced the report in her capacity as Chairman of the Operations and Place Shaping Board.  She explained that the recommendations had been crafted to try and encourage a culture change, rather than to penalise.


Whilst Cabinet was supportive of the recommendations, concern was expressed about whether a Risk Assessment for Councillors being the point of contact had been explored and that residents in receipt of a letter might contact the Council directly, thereby increasing officer workload.


It was suggested that a more targeted approach could be considered should the proposals to encourage culture change not prove to be successful.


Overall, Cabinet was supportive of the report and RESOLVED that:


(i)           a borough-wide communique be issued on the matter;


(ii)          a pilot scheme be agreed, whereby Councillors issue a letter similar to the HCC letter set out in Appendix B of the attached Panel’s report in areas where vehicles park on grass verges, footpaths, pavements and grassed areas, that form part of the highway in the following five roads


              (a)     Crookhorn Lane

              (b)     Fir Copse Road

              (c)     Parkhouse farm Way

              (d)     Dunsbury Way  

              (e)     Sutton Road


              The letters to be issued in response to a request from a member of the public or a Councillor and prioritised in accordance with Annex 1 of the Hampshire County Council’s policy statement Parking On Grass Verges, Footpaths And Pavements (Appendix C of the attached Panel’s report). The letters for the pilot scheme to contain the telephone number of a nominated councillor for that road.


(iii)         officers be requested to approach Hampshire County Council and the Police with a view to using their logos on the letter referred to in 2.1.1 above;


(iv)         the results of the pilot scheme referred to 2.1.1 above be considered by the Operations and Place Shaping Board in six months from the date of the start of the pilot;


(v)          Hampshire County Council be requested to conduct a repair programme to grass verges and grassed areas in named streets in each ward forming the pilot scheme, if 2.1.1 above has resulted in the cessation of the parking which caused the damage. In the long term this repair programme to include all roads where action taken by the Council has been successful in stopping vehicles parking on verges and grassed areas and pavements/footpaths; and


(vi)         Hampshire County Council be requested to undertake any necessary consultation prior to trialling different wildlife friendly verge maintenance options as part of 2.1.4 above.  This is in an effort to encourage pollinators, in line with the Council’s commitment to the environment, enhance street scenes and reduce costs by only needing to cut wild flowers verges twice a year.


Polling Station Review pdf icon PDF 90 KB

Additional documents:


Cabinet Recommended to Council that the following changes to Polling Districts, Polling places and Polling stations within Havant are agreed: -


(i)         Emsworth – Havant Road – No’s 1 – 19, 33 – 41 odds, 12 – 16, and 30 evens – move from EC to EE;


(ii)        Emsworth – Convent Lane – No’s 1, 2, 3, 4, 7, 10 and 12 – move from EC to EE;


(iii)       EmsworthHollybank Lane – move all properties to EB; and


(iv)       All other Polling districts and Polling places will remain the same as 2019 elections.