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Agenda, decisions and draft minutes

Cabinet - Wednesday, 2nd September, 2020 2.00 pm

Venue: Skype for Business - Skype for Business. View directions

Contact: James Harris  Deputy Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

1.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

There were no apologies for absence.

2.

Minutes pdf icon PDF 263 KB

To confirm the minutes of the last meeting held on 1 July 2020.

Minutes:

The minutes of the previous meeting held on 1 July 2020 were agreed and signed with the following amendment (in italics) to Minute 68, Declarations of Interest:

 

Councillor

 

Minute No

 

Item Title

Nature of Interest

Cllr Inkster

71

Havant Borough Local Plan: Change to the Pre Submission Local Plan

Perception of bias, as Cllr Inkster had potential interests as a property owner.

 

3.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest.

4.

Chairman's Report

Minutes:

The Leader welcomed all back to the Council offices for this first ‘hybrid’ meeting of the Cabinet.

 

5.

Cabinet Lead Delegated Decisions, Minutes from Meetings etc. pdf icon PDF 122 KB

RECOMMENDED that the following Delegated Decisions be noted:

 

(1)          West Beach Hayling Island Coastal Management

(2)          Empty Properties Strategy

Additional documents:

Minutes:

Cabinet RESOLVED that the following delegated Decisions be NOTED:

 

(1)          West Beach Hayling Island Coastal Management

(2)          Empty Properties Strategy

6.

'Shaping our Future' Transformation Programme pdf icon PDF 904 KB

Decision:

Resolved that Cabinet:

 

(i)            Agreed the policy principles in Appendix 1 to the report;

(ii)          Invite full Council to agree the approach taken by Cabinet to implement the Corporate plan to create a sustainable Council;

(iii)         Invite the Chief Executive to produce a ‘Shaping our Future’ transformation programme initiation document to support the Corporate Plan Theme 1 of sustainability;

(iv)         Invite the Chief Financial Officer to make appropriate provision in preparation of the annual budget 2021/22 for delivery of transformation; and

(v)          Invite the Chief Executive to report to Cabinet each quarter outlining progress, expenditure and any delay.

 

REOLVED that a Cabinet Liaison Panel has been established under Covid-19 Recovery and a Transformation themed group will be formed within this panel to coordinate approaches.

 

Minutes:

The Leader introduced the item and explained the background context behind the report.  He believed that the proposal would ensure that the council would be best placed to meet the future challenges.

 

In response to questions it was confirmed that ongoing live projects would be reviewed, prioritised and any changes necessary to enable the delivery of the transformation programme submitted to Cabinet for agreement. 

 

During the discussion the importance of the council retaining its identity as its own entity was highlighted, along with the importance of the transformation programme supporting the delivery of the council’s corporate plan.

 

Proposed by Cllr Wilson and seconded by Cllr Hughes, it was unanimously
RESOLVED that:

(i)            Agreed the policy principles in Appendix 1 to the report;

(ii)          Invite full Council to agree the approach taken by Cabinet to implement the Corporate plan to create a sustainable Council;

(iii)         Invite the Chief Executive to produce a ‘Shaping our Future’ transformation programme initiation document to support the Corporate Plan Theme 1 of sustainability;

(iv)         Invite the Chief Financial Officer to make appropriate provision in preparation of the annual budget 2021/22 for delivery of transformation; and

(v)          Invite the Chief Executive to report to Cabinet each quarter outlining progress, expenditure and any delay.

 

RESOLVED that Cabinet NOTED that a Cabinet Liaison Panel has been established under Covid-19 Recovery and a Transformation themed group will be formed within this panel to coordinate approaches.

 

7.

Appointments to Outside Organisations pdf icon PDF 117 KB

Additional documents:

Decision:

RESOLVED that Cabinet appoint members to represent the Council on those outside organisations set out in Appendix A; attendance at meetings of the organisations concerned to qualify as an Approved Duty and all appointments to have effect until the first meeting of the Cabinet in the 2021/22 municipal year.

Minutes:

 

Proposed by Cllr Wilson and seconded by Cllr Hughes, it was unanimously
RESOLVED that:

 

Cabinet appoint members to represent the Council on those outside organisations set out in Appendix A, with the addition of Cllr Narinder Bains being appointed as the council’s representative on the Police and Crime Panel.  Attendance at meetings of the organisations concerned to qualify as an Approved Duty and all appointments to have effect until the first meeting of the Cabinet in the 2021/22 municipal year.

8.

Introducing Microsoft Teams pdf icon PDF 315 KB

Decision:

RESOLVED that Cabinet agreed the mitigations, proposed implementation methodology and timeline outlined in section 5 of the report.

Minutes:

Cllr Rennie introduced the report as the relevant Cabinet Lead.

 

In response to questions it was confirmed that Microsoft Teams had a number of advantages over Skype for Business, it being a more modern platform.  These included a more stable performance over different internet speeds and greater functionality through add-ons.

 

Proposed by Cllr Rennie and seconded by Cllr Turner, it was unanimously
RESOLVED that:

 

Cabinet agree the mitigations, proposed implementation methodology and timeline outlined in section 5 of the report.