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Agenda and draft minutes

Cabinet - Wednesday, 2nd June, 2021 5.30 pm

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: James Harris  Deputy Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

1.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

 

Apologies were received from the Leader, Cllr Alex Rennie.

2.

Minutes pdf icon PDF 248 KB

To confirm the minutes of the last meeting held on 7 April 2021.

Minutes:

Proposed by Cllr Bowerman and Seconded by Cllr Bains the minutes of the meeting held on 7 April 2021 were approved as an accurate record.

 

3.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest.

 

4.

Chairman's Report pdf icon PDF 190 KB

Minutes:

The Deputy Leader, Councillor Narinder Bains provided a report from the Leader who thanked Officers and Councillors for their efforts in response to the challenges that the last 12 months had delivered. From delivering food and medicine to co-ordinating the community response. Nearly every person in the organisation had played a vital role.

 

Work was underway to submit bids to central Government to provide funds to progress the masterplan vision for Havant Town Centre into reality in line with the Regeneration Strategy.

 

Work was also ongoing on a separate vision for Hayling Seafront, safeguarding it as a tourist destination and as a wonderful location enjoyed all year round by residents

 

Over the last 12 months, work on delivering the Climate Change Strategy has progressed, which would set out the blueprint as a Council to help deliver the Government’s ambitious climate targets.

 

5.

Cabinet Lead Delegated Decisions pdf icon PDF 110 KB

RECOMMENDED that the following Delegated Decisions be noted:

 

(1)            27 March 2021 – HR & Payroll System

 

(2)            7 May 2021 – Hayling Seafront Pay & Display Parking

Additional documents:

Minutes:

RESOLVED that the following decisions taken under the Scheme of Delegations be NOTED:

 

(1)  26.03.21 - HR and Payroll System 2021-2023

 

(2) 06.05.21 - Hayling Seafront Pay & Display Parking

 

6.

Recommendations from the Overview & Scrutiny Committee pdf icon PDF 204 KB

To receive a report and recommendations following the Overview & Scrutiny Committee’s Review of the Council’s Response to the First Wave of the COVID-19 Pandemic.

Additional documents:

Minutes:

Cllr Lloyd introduced the report as the Chairman of the Overview & Scrutiny Committee.

 

Cabinet thanked the Overview & Scrutiny Committee for its work and were supportive of the findings of the review.

 

Proposed by Cllr Bains and seconded by Cllr Bowerman it was RESOLVED that Cabinet commits to ensuring that HBC continues to work in partnership with HCC and other relevant community organisations to support the vulnerable in our communities. To include;-

(i)             keeping HBC’s dedicated webpage updated; 

 

(ii)            keeping councillors informed of data, and local support networks and dedicated staff contacts so that they can engage in supporting their local residents either in person or on the telephone;

 

(iii)          communication other than by social media is targeted with the assistance of Hampshire County Council, to vulnerable residents via local residents’ associations, councillor and community groups and any reasonable resource required to deliver this message will be allocated; and

 

(iv)      a document showing best practice to be adopted by volunteers be produced and distributed to community groups and made available on HBC’s website

 

 

 

7.

Hayling Island Emergency Planning Framework pdf icon PDF 129 KB

Additional documents:

Minutes:

Cllr Bains introduced the report as the relevant Cabinet Lead.

 

In response to questions, it was confirmed that work in partnership was undertaken to ensure the community was supported and Langstone residents were included in the communications plan.

 

Proposed by Cllr Bains and seconded by Cllr Satchwell it was RESOLVED that: Cabinet approved the Hayling Island Emergency Planning Framework to provide guidance to all responders and act as a source of information and reassurance document to the public.

8.

Conflicts of Interest Policy pdf icon PDF 284 KB

Additional documents:

Minutes:

Cllr Bains introduced the report as the relevant Cabinet Lead.

 

In response to questions, it was confirmed that the process of how conflicts are managed would be managed on a case by case basis.

 

Proposed by Cllr Bains and seconded by Cllr Bowerman it was RESOLVED that Cabinet adopt the Conflicts of Interest Policy to ensure governance compliance broadly across its organisation.

 

9.

Appointment of Shareholder Sub-Committee

In accordance with Part Two, Section D1 of the Council’s Constitution, Cabinet is requested to confirm the membership of the Shareholder Sub-Committee.

 

The proposed membership is below:

 

· Cllr Alex Rennie (Leader)

· Cllr Tim Pike (Cabinet Lead with responsibility for Finance

· Cllr Narinder Bains

· Cllr Lulu Bowerman

· Cllr Clare Satchwell

 

Please note that the Shareholders Sub-Committee may only comprise of members of the Cabinet and must include of the Leader as Chairman and the Cabinet Member with portfolio responsibility for Finance.

Minutes:

Proposed by Cllr Bains, and seconded by Cllr Pike, it was RESOLVED that the following councillors be appointed to the Shareholder Sub-Committee:

 

· Cllr Alex Rennie (Leader)

· Cllr Tim Pike (Cabinet Lead with responsibility for Finance

· Cllr Narinder Bains

· Cllr Lulu Bowerman

· Cllr Clare Satchwell

10.

Appointments to Outside Organisations pdf icon PDF 118 KB

Additional documents:

Minutes:

Proposed by Cllr Bains and seconded by Cllr Pike, it wasRESOLVED that Cabinet appoint members to represent the Council on those outside organisations as set out in Appendix A.

 

All appointments to have effect until the first meeting of the Cabinet in the 2022/23 municipal year.