Agenda and minutes

Apologies were received from Cllr Bowerman.

To receive and record any declarations of interest.

There were no Declarations of Interest.

To confirm the minutes of the last meeting held on 30 June 2021.

The minutes of the previous meeting of 30 June 2021 were confirmed as an accurate record.

The Leader reported that Cabinet is working with the Local Government Association in relation to developing new priorities and the outcome of some of that work will be brought to a future Cabinet.

The Leader further updated that Cllr Patel is appointed as the Assistant Cabinet Lead for Transformation.

In relation to the County Deal, the Leader informed that there are continuing discussions with fellow Leaders in Hampshire in relation to opportunities for Havant Brough residents. An update will come forward to a future Cabinet when more information is known.

Lastly, in relation to issues with driver shortages and effects on garden waste collections, the Leader highlighted the hard work that the waste collection crews are doing under the pressured situation.

New glass collection skips will be introduced that will increase glass collection capacity. 

The sign-up to the new Garden waste services has been suspended until April 2022 to enable a review of the garden waste rounds to be undertaken by Norse. 

To consider the recommendations of the Overview & Scrutiny Committee held on 24 August 2021.

Recommendations from Overview & Scrutiny Committee were considered as part of the substantive item on the agenda.

To consider questions to Cabinet non-Cabinet members (SO.68).

Members of the public, Ms Sayer, Ms Jerome, Ms Skennerton and Mr Comlay addressed Cabinet in turn. 

Members noted the questions and points raised.  The Leader asked that relevant Cabinet Leads respond to those questions during the substantive item on the agenda.

Cllr Thain-Smith introduced the report as relevant Cabinet Lead and addressed the question from Ms Sayer.

Following questions from Members, Cllr Francis introduced the recommendation from the Overview & Scrutiny Committee that the following additional recommendation be added:

‘The action plan, as part of Havant Borough Council’s Climate Change & Environment Strategy 2021 to 2026 be submitted to the Overview and Scrutiny Committee before it is considered by Cabinet and has been passed by Full Council’.

This additional recommendation was duly accepted by Cllr Thain-Smith to form part of the substantive motion.

Cllr Thain-Smith proposed the recommendation, which was duly seconded by Cllr Pike and following a vote, it was RESOLVED that:

2.1   Havant Borough Council Cabinet recommend Havant Borough Council’s adoption of the attached Climate Change and Environment Strategy 2021 to 2026.

2.2   the action plan, as part of Havant Borough Council’s Climate Change & Environment Strategy 2021 to 2026 be submitted to the Overview and Scrutiny Committee before it is considered by Cabinet and has been passed by Full Council

Cllr Pike introduced the report as the relevant Cabinet Lead and responded to the question from Ms Jerome.

Following the debate, Cllr Bains proposed a motion that the following additional recommendation be added as 2.2:

‘To delegate to the Director of Regeneration & Place and the S151 Officer in liaison with the Portfolio Holder for Regeneration and Finance the prioritisation of sites across the Borough to apply the use of natural defences to land holdings which have been identified as environmentally sensitive.  For the costs associated with developing these defences be considered during the annual budget setting process for the next financial year. A sum of £20,000 to be reallocated from the property services budget for 2020/21 to support in year works’.

Cllr Pike accepted the amendment.

This motion was duly seconded by Cllr Satchwell and following a vote was declared carried. 

Cllr Pike proposed the recommendation as set out in the officer report, with the additional recommendation proposed by Cllr Bains and agreed by Cabinet.

This motion was duly seconded by Cllr Bains and following a vote, it was RESOLVED that Cabinet agreed to:

2.1      continue to rely on the mechanisms in place which enable the effective and timely enforcement activities to address unauthorised encampments across the borough.

2.2   delegate to the Director of Regeneration & Place and the S151 Officer in liaison with the Portfolio Holder for Regeneration and Finance the prioritisation of sites across the Borough to apply the use of natural defences to land holdings which have been identified as environmentally sensitive.  For the costs associated with developing these defences be considered during the annual budget setting process for the next financial year. A sum of £20,000 to be reallocated from the property services budget for 2020/21 to support in year works.

Cllr Satchwell, as relevant Cabinet Lead introduced the report and responded to the question raised by Ms Skennerton.

Cllr Satchwell thanked the Overview & Scrutiny Committee for their consideration of the report as well as Officers for their work and guidance on the project so far.

Proposed by Cllr Satchwell and seconded Cllr Thain- Smith, following a vote, it was RESOLVED that Members:

(i)         Note the update on work underway to develop a Hayling Seafront Strategy

(ii)        Endorse the draft ambition document to enable delivery of a programme of stakeholder engagement and consultation.

(iii)       To approve the development of a new brand for Hayling Seafront, to form part of the programme of stakeholder engagement and consultation. 

The report was introduced by Cllr Pike as relevant Cabinet Lead, who thanked officers for their work on the project and responded to Mr Comlay’s question.

Following questions from Members, Cllr Francis introduced the recommendation from the Overview & Scrutiny Committee:

‘That provision of Social Housing for Rent opportunities be laid out in future updates with regards to projects within the Havant Regeneration Programme’.

The amendment to the recommendation was duly proposed by Cllr Pike and seconded by Cllr Rennie and following a vote was carried.

Cllr Pike proposed the recommendation as set out in the officer report, with the additional recommendation agreed by Cabinet. 

The motion was duly seconded by Cllr Satchwell and following a vote, it was RESOLVED that Cabinet agreed:

2.1.1     To note the update on the Havant Regeneration Programme.

2.1.2     To approve the development of a refreshed Regeneration Strategy and updated Delivery Programme.

2.1.3     To note the update on progress made in respect of Havant Town Centre regeneration.

2.1.4     To approve the progression of three priority projects;

(i)   development of an outline business case for the Bulbeck Road car park and submission of an outline planning application as appropriate.

(ii) detailed work on Civic Plaza East (see recommendation 2.1.6 below)

(iii) work to develop a package of access and public realm improvements

2.1.5     To note the update on the Civic Plaza Plus project (to be known as Civic Plaza East).

2.1.6     To approve the Civic Plaza East outline business case to enable the next stage of the more detailed work to be carried out.

2.1.7     That provision of Social Housing for Rent opportunities be laid out in future updates with regards to projects within the Havant Regeneration Programme.

Cllr Pike introduced the report as relevant Cabinet Lead and proposed the recommendations as set out in the officer report.

Cllr Robinson highlighted an error in the Housing & Community section of the report and confirmed that the key performance indicator for ‘affordable homes delivered’ should read £130 and not £225.

Seconded by Cllr Satchwell and following a vote, it was RESOLVED that Cabinet note:

a.  The revenue and forecast variance outturn for 2021/22 in Appendices A

b.  The summary performance information at Appendix B for services

Cabinet is asked to APPROVE Cllr Denton as representative of the Solent Growth Forum to the end of the 2020/2021 municipal year.

Proposed by Cllr Rennie and seconded by Cllr Pike, it wasRESOLVED that Cabinet approve Cllr Denton as Havant Borough Council’s representative on the Solent Growth Forum until the first meeting of the Cabinet in the 2022/23 municipal year.

RECOMMENDED that the following be noted:

(1) Minutes of the meeting of the Portchester Crematorium Joint

     Management Committee held on 21 June 2021.

(2)Portchester Crematorium Joint Committee – Annual Report – 2020/21

Cllr Pike, as Havant Borough Council’s representative on the Portchester Joint Committee noted Cabinets thanks and support to officers at the crematorium for their continued hard work during a very busy and difficult year.

RESOLVED that the following be NOTED:

(1)       Minutes of the meeting of the Portchester Crematorium Joint 

        Management Committee held on 21 June 2021.

(2)       Portchester Crematorium Joint Committee Annual Report 2020/2021