Agenda and minutes

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Jenni Harding  Democratic Services Team Leader

Link: Watch_the_Meeting

Items
No. Item

22.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

There were no apologies for absence.

 

23.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest.

 

24.

Minutes pdf icon PDF 255 KB

To confirm the minutes of the last meeting held on 20 October 2021.

Minutes:

The minutes of the meeting of Cabinet on 20 October 2021 were confirmed as an accurate record.

 

25.

Chairman's Report

Minutes:

There was nothing the Leader wished to report for this meeting.

 

26.

Questions to Cabinet pdf icon PDF 376 KB

Minutes:

There was 1 question from a member of the public that was received under Standing Order 27.5 and which was responded to within the meeting by Cllr Bowerman, as relevant Cabinet Lead. The question with the associated answer is attached as Appendix A to these minutes.

27.

Recommendations from Overview & Scrutiny Committee

Minutes:

The recommendation from Overview & Scrutiny Committee from their meeting of 02 December 2021 was considered within the substantive item on ‘Changes to Glass Recycling Banks.

28.

Changes to Glass Recycling Banks pdf icon PDF 125 KB

Additional documents:

Minutes:

Cllr Bowerman introduced the item as relevant Cabinet Lead.

 

Cllr Lloyd introduced the recommendation from the Overview & Scrutiny Committee.

 

The Leader thanked the committee for their thorough work in relation to this matter and proposed to accept a recommendation from the Committee that  ward councillors be consulted on the locations and volume of bins to be placed at each location before the sites are finalised.

 

Following a vote, proposed by Cllr Bowerman and seconded by Cllr Robinson, it was RESOLVED that:

 

1      Cabinet approve that the arrangements for Glass Recycling Banks are changed in accordance with paragraph 7.4 of the report.

 

2      That ward councillors be consulted on the locations and volume of bins to be placed at each location before sites are finalised.

 

29.

Council Tax Support Scheme pdf icon PDF 372 KB

Minutes:

Cllr Bains introduced the report as relevant Cabinet Lead and thanked officers for their work.

 

Proposed by Cllr Bains and seconded by Cllr Bowerman, following a vote, it was RESOLVED that Cabinet recommend to Council the following:

 

1)    that the 2021/22 Council Tax Support Scheme is retained for 2022/23 but with the following amendments:

 

i)       the Allowances and Premiums used in determining entitlement for working age claims are changed as set out in paragraph 4.6 of this report.

ii)     the Non-Dependant deductions used in determining entitlement for working age claims are changed as set out in paragraph 4.7 of this report.

 

2)    that the necessary amendments are made to the Council Tax Support Scheme document and that it is then published in accordance with Local Government Finance Act 1992 Section 13A(2).

 

 

30.

Cabinet Liaison Panel pdf icon PDF 278 KB

Minutes:

Cllr Bowerman introduced the item as relevant Cabinet Lead and thanked Cllr Thain-Smith and officers for their hard work in this matter.

 

The Leader confirmed that the panel was for Members of the Council, who were not Cabinet Members, to feed into the work being undertaken as part of the Climate & Environment Action Plan.

 

Proposed by Cllr Bowerman and seconded by Cllr Robinson, following a vote, it was RESOLVED that Cabinet:

 

A      Establish a cabinet liaison panel entitled The Climate Change & Environment Cabinet Panel (CCEP)

 

B      Determine the precise terms of reference of the CCEP contained in the Annex to this report

 

C      Decide that the CCEP be chaired by the relevant Cabinet Lead; membership described in the Annex to this report

 

D      Decide that the CCEP will bring quarterly update reports to Cabinet on progress.

 

 

 

31.

Corporate Performance Report - Quarter 2 2021/22 pdf icon PDF 208 KB

Additional documents:

Minutes:

Cllr Denton introduced the item as relevant Cabinet Lead.

 

Proposed by Cllr Denton and seconded by Cllr Satchwell it was RESOLVED that Cabinet note:

 

A)The revenue and forecast variance outturn for 2021/22 in Appendix A

 

B) The summary performance information at Appendix B for services.

 

32.

Warblington Footbridge pdf icon PDF 391 KB

Additional documents:

Minutes:

Cllr Pike introduced the item as relevant Cabinet Lead and reiterated for members that if the recommendation was resolved at Cabinet today, a letter will be written to Hampshire County Council formally requesting they allocate their share of the S106 monies to this project.

 

Cllr Pike further confirmed there are still avenues of external funding available to secure and the Council continues to seek contributions from future developments that would be served by the footbridge.

 

Proposed by Cllr Pike and seconded by Cllr Bowerman, following a vote Cabinet RESOLVED that Cabinet APPROVE progression of the Warblington Station footbridge project through Network Rail’s governance stages GRIP3 (option selection) and GRIP4 (single option development) stages (estimated cost up to £300,000), using part of the existing CIL committed funding of £475,000 under the following terms:

 

A  Officers be authorised to proceed with undertaking and submitting the Diversity Impact Assessment required to progress the scheme.

 

b) Cabinet supports in principle the use of Havant Borough Council Community Infrastructure Levy to make up funding shortfall (capped at £770,000) to complete the construction phase and will be conditional on the current CIL allocation being reallocated to release the funds should this not be possible to accommodate through other means;

 

c) A funding update to be presented to Cabinet within nine months including written confirmation of HCC’s allocation of S106 funding to the project;

 

d) The least expensive option for the bridge (of three suggested) is confirmed as the Council’s preferred option;

 

e) In order to ensure CIL is spent in accordance with the Council’s legal obligations the Council will need to enter into a legal agreement with Network Rail to control the relationship between the parties as the project moves through the various GRIP stages.

 

f)  Approval to progress beyond GRIP4 (single option development) will be conditional on the current CIL contingent allocation being released.

 

33.

Coastal Monitoring pdf icon PDF 275 KB

Minutes:

Cllr Satchwell introduced the item as relevant Cabinet Lead.

 

Cllr Bains declared that she is employed by Fareham Borough Council and therefore abstained from voting on this item.

 

Proposed by Cllr Satchwell and seconded by Cllr Bowerman, following a vote, it was RESOLVED that Cabinet APPROVE Havant Borough Council (as host authority for Coastal Partners) entering into contract to deliver the agreed services on behalf of our Partners (Havant Borough Council, Portsmouth City Council, Gosport Borough Council and Fareham Borough Council) with the total value of work at £382,563 over a six-year term. 

 

 

34.

Appointments

1   In accordance with Part Two, Section D1 of the Council’s Constitution, Cabinet is requested to confirm the membership of the Shareholder Sub-Committee.

 

The proposed membership is below:

 

· Cllr Alex Rennie (Leader)

· Cllr Tony Denton (Cabinet Lead with responsibility for Finance)

· Cllr Narinder Bains

· Cllr Lulu Bowerman

· Cllr Clare Satchwell

 

Please note that the Shareholders Sub-Committee may only comprise of members of the Cabinet and must include of the Leader as Chairman and the Cabinet Member with portfolio responsibility for Finance and 3 other Cabinet Members.

 

2       Cabinet is asked to APPROVE Cllr Tony Denton as representative on the Solent Forum, to have effect until the first meeting of the Cabinet in the 2022/23 municipal year.

 

 

Minutes:

The Leader introduced the item and

 

Proposed by the Robinson and seconded by Pike it was RESOLVED that the membership of the Shareholder’s Sub-Committee is:

 

·       Cllr Alex Rennie (Leader)

·       Cllr Tim Denton (Cabinet Lead with responsibility for Finance)

·       Cllr Narinder Bains

·       Cllr Lulu Bowerman

·       Cllr Clare Satchwell

 

Reserves

·       Cllr Pike

·       Cllr Robinson

 

 

Cabinet further RESOLVED that Cllr Tony Denton be the representative on the Solent Forum, to have effect until the first meeting of the Cabinet in the 2022/23 municipal year.