Agenda and draft minutes
Venue: Council Chamber, Penns Place, Petersfield GU31 4EX. View directions
Contact: Lauren Kennedy Democratic Services Officer
Link: Watch_the_Meeting
No. | Item |
---|---|
Apologies for Absence Minutes: Apologies were received from Cllr Linger (HBC) |
|
Minutes |
|
Declarations of Interests Minutes: There were no declarations of interest relating to matters on the agenda. |
|
Vaccination and Testing Policy PDF 214 KB Additional documents: Minutes: The Head of Organisational
Development introduced the policy to the committee, being put in
place for the purpose of encouraging staff to have tests and take
up the vaccine when offered. Members asked if results of any
tests taken would need to be recorded or reported. It was confirmed
that the only instance when reporting would be required is if the
virus was caught within the workplace, aside from that it is only
to encourage staff to take tests and take up the vaccine. It is not
mandatory. Upon questions from members,
the Head of Organisational Development advised that there would be
more communication to staff to emphasise the importance of testing,
the vaccine and staying away from the offices should symptoms show.
Further advice will be taken from Health and Safety as to whether
we are able to encourage staff to report test results to the
NHS.
Proposed by Cllr Crellin and seconded by Cllr Davies it was RESOLVED that the committee APPROVED the Coronavirus Vaccine and Testing Policy for each Council which is set out in Appendix A. |
|
Violence and Aggression Policy PDF 216 KB Additional documents: Minutes: The Head of Organisational Development introduced the Violence and Aggression Policy as included the agenda. Members noted that there was
not a clear definition of ‘Cyber Aggression’ laid out
in the policy and felt it would be helpful to include. The Head of
Organisational Development advised this would be taken away and
clarified before publication. The committee asked for clarification
about how to obtain legal assistance and if this would be given if
not a work-related incident. It was said that in these
circumstances the Legal Team would provide advice on how to proceed
as it may be necessary to have external representation. Members
noted that the policy only specifically refers to physical injury,
it did not mention mental health. The committee agreed that this
was an important distinction to be made and the Head of
Organisational Development agreed to take this away and look to add
into the policy. Proposed by Cllr Glass and seconded by Cllr Wade, it was RESOLVED that the committee APPROVED the Violence and Aggression Policy for each Council. |
|
Minutes: The Digital Design Team Leader introduced the new 5Councils’ ICT Security Policy Suite to the Committee. Members were advised that since having Capita in place as the ICT provider the 5Councils’ security working group has been working with the Information Security Manager at Capita to produce policy documentation to replace, in whole, the existing legacy policy we have with Hampshire County Council. The policies which have been reviewed and acknowledged by the Security Working Group and form the basis of the technological relationship with our ICT supplier and the 5Councils’ Client, they represent a shared approach across all councils within the 5C’s partnership. It was asked of members that
any questions of a specific technical nature be asked in a
non-public session to protect the Councils security. Members raised concerns that in
paragraph 9.2 it says that there are ‘no risks’ to
adopting the new policy suite as there are always risks involved.
It was suggested that the wording be amended to suggest that the
risk is minimal. The Design team Leader agreed with this suggestion
and is happy to change the wording to reflect the committee’s
comments*. *9.2 Adopt the new Policy suite There are no identified risks associated with adopting the new suite of ICT security policies. The polices are reviewed annually and will develop as risks are identified and mitigations incorporated to ensure a robust security provision.
At this time, 17:45pm, the Committee adjourned to an Exempt session.
Proposed by Cllr Davies and seconded by Cllr Glass it was RESOLVED that the committee APPROVED: The new 5Councils’ ICT Security Policy Suite for each Council.
|