Agenda and draft minutes

To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.

Proposed by Councillor Leah Turner and seconded by Councillor Pam Crellin, it was RESOLVED that Councillor Rosy Raines be elected Mayor of the Borough of Havant for 2021/22.

The Mayor, Councillor Rosy Raines in the Chair.

The Mayor announced that her Charity Appeal Fund for the forthcoming year would support The Royal National Lifeboat Institution, with funds ringfenced for the Hayling Island Lifeboat Station.

The Mayor also announced that her Consort for 2021/22 would be her husband, Mr Graham Raines, her Chaplain would be Sue Moss and the Mayor’s Cadets for 2021/22 would be:

·       Army Cadet - Lance Cpl Josh Loman of 8 Flight Leigh Park

·       Air Cadet - Flight Sergeant Poppy Metherell

·       Independent Cadet Force 101 Troop - Cadet Lisa Orchard

·       Independent Cadet Force 101 Troop – Cadet Freddy Stewart

Proposed by Councillor Gary Robinson and seconded by Councillor Alex Rennie, it was RESOLVED that a vote of thanks be recorded to the past Mayor, Councillor Prad Bains, for his service to the Council during his term of office.

The Retiring Mayor, Councillor Prad Bains, took the opportunity to thank all those who had supported him.  He relayed some highlights of his term of office, during which he had tried to balance tradition with modernity.

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.

Proposed by Councillor Michael Wilson and seconded by Councillor Clare Satchwell, it was RESOLVED that Councillor Diana Patrick be elected as Deputy Mayor for 2021/22.

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.

RESOLVED that Councillor Rosie Raines be appointed Mayor Trustee of the Borough of Havant Appeal Fund Charitable Trust and that Councillor Prad Bains be appointed further trustee of the Mayor of the Borough of Havant Appeal Fund Charitable Trust.

To receive and record any apologies for absence.

Apologies for absence were received from Councillors David Guest, Caren Howard, David Keast, Richard Kennett, Jo Lowe, Tim Pike, Clare Satchwell and Issy Scott.

To receive and record any declarations of interest.

There were no declarations of interest from any of the members present.

The minutes of the meeting of the Council held on 24 February 2021 be taken as read and signed as a true record.

RESOLVED that the minutes of the Council meeting held on 24 February 2021 be approved and signed as a correct record.

To elect a Leader of the Council in accordance with Part 2 of the Council’s Constitution.

Proposed by Councillor Pam Crellin and seconded by Councillor Michael Wilson, it was RESOLVED that Councillor Alex Rennie be appointed as Leader of the Council.

Recommended that the Council:

(i)                Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B (to be circulated under separate cover);

(ii)               Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Cabinet Leads set out in the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers, those delegations will continue to have effect.

(iii)              Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A (to be circulated under separate cover) and determines:

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

(iv)      Approves:

1          the appointment of Councillors to those Committees, Boards and panels

3          the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees, Boards and Panels all as set out in Parts B and C of Appendix B;

4          All appointments at (iv)(1) to (3) to remain in place until the next Annual meeting of the Council;

(v)      Approves the sundry appointments set out in Part D of Appendix A, all such appointments to remain in place until the next Annual meeting of the Council.

Proposed by Cllr Rennie and seconded by Cllr Patrick it was RESOLVED that:

(i)                the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B be NOTED;

(ii)               notification from the Leader of the Council be received that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Cabinet Leads set out in the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers, those delegations will continue to have effect

(iii)              the representation of the different political groups on each of the Committees and Boards set out in Appendix A be NOTED and the following APPROVED:

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

(iv)      the following be approved:

1          the appointment and functions of the various Committees and Boards;

2          the appointment of Councillors to those Committees and Boards;

3          the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees and Boards all as set out in Parts B and C of Appendix B;

4          All such appointments at (iv) (1) to (3) to remain in place until the next Annual Council meeting; and

(v)                    the sundry appointments set out in Part D of Appendix B be APPROVED, such appointments to remain in place until the Annual Council meeting in 2022.

To consider the following recommendation to Council:

(A) PAY POLICY STATEMENT 2021

To consider the following recommendation arising from the meeting of Joint Human Resources Committee held on 23 March 2021.

RECOMMENDED to full Council that the Pay Policy Statement for 2021/22 for Havant Borough Council be approved.

Pay Policy Statement 20/21

Council considered a recommendation arising from the meeting of Joint Human Resources Committee held on 23 March 2021.

Proposed by Cllr Crellin and seconded by Cllr Branson it was RESOLVED that the Pay Policy Statement for 20/21 for Havant Borough Council be APPROVED.

The below motion, signed by Cllr Milne and Cllr Lloyd, has been submitted in accordance with Standing Order 14:

This Council resolves:

1          to require all public firework displays within the local authority boundaries to be advertised in advance of the event, allowing residents to take precautions for their animals and vulnerable people;

2          to actively promote a public awareness campaign about the impact of fireworks on animal welfare and vulnerable people – including the precautions that can be taken to mitigate risks:

3          to write to the UK Government urging them to introduce legislation to limit the maximum noise level of fireworks to 90dB for those sold to the public for private displays to encourage local suppliers of fireworks to stock ‘quieter’ fireworks for public display.

The Mayor advised that the motion submitted by Cllr Milne had been withdrawn from the agenda for this meeting.