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Agenda

Annual Council / Mayor Making - Wednesday, 18th May, 2022 11.00 am

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Jenni Harding  Democratic Services Team Leader

Link: watch_the_meeting

Items
No. Item

1.

To Elect a Member of the Council to be Mayor of the Borough

To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.

2.

Vote of Thanks to Last Year's Mayor and Reply

3.

Appointment of Deputy Mayor

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.

 

4.

Discharges and Appointments of Trustees

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.

5.

Appointment of Leader

To elect a Leader of the Council in accordance with Part 2 of the Council’s Constitution.

 

6.

Committee Appointments pdf icon PDF 26 KB

Recommended that the Council:

 

(i)                  Notes the political balance of the Council, as set out in Appendix A;

 

(ii)                 Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B

 

(iii)               Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Cabinet Leads set out in Part 3B of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 3G of the Constitution, those delegations will continue to have effect.

 

(iv)               Reviews the representation of the different political groups on each of the Committees and Boards set out in Appendix B and determines:

 

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

 

(iv)     Approves:

 

1          the appointment and functions of the various Committees and Boards

2          the appointment of Councillors to those Committees and Boards

3          the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees and Boards all as set out in Parts B and C of Appendix B;

4          All appointments at (iv)(1) to (3) to remain in place until the next Annual meeting of the Council;

 

(v)                Approves the sundry appointments set out in Part D of Appendix B, all such appointments to remain in place until the next Annual meeting of the Council.

 

Additional documents:

7.

Apologies for Absence

To receive and record any apologies for absence.

8.

Declarations of Interests

To receive and record any declarations of interest.

9.

Senior Management Structure Update pdf icon PDF 313 KB

Additional documents:

10.

Motions Received under Standing Order 14

The below motion, signed by Councillor Alex Rennie and Councillor Pam Crellin, has been submitted in accordance with Standing Order 14:

 

This Council resolves to:

 

·       Ask that the Monitoring Officer keeps a record of the appointment of Town Crier

 

·       Move that Cllr Rosy Raines be appointed to the honorary role of Town Crier for the Borough of Havant for the duration of Her Majesty’s Jubilee Celebrations and for other significant events in the future.

 

·       Request that the Town Crier proclaims to the Borough Her Majesty’s Platinum Jubilee on Thursday 2 June 2022

 

11.

Minutes pdf icon PDF 287 KB

The minutes of the meeting of the Council held on 13 April 2022 be taken as read and signed as a true record.