Agenda and minutes

Annual Council / Mayor Making - Wednesday, 8th May, 2013 11.00 am

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: Lee Abraham  Democratic Services Officer

No. Item


Apologies for Absence


Declarations of Interests


There were no declarations


To Elect a Member of the Council to be Mayor of the Borough

The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.


MOVED by Councillor Hilton, seconded by Councillor Blackett and


RESOLVED that Councillor Paul Buckley be elected Mayor of the Borough for the ensuing year.



Vote of Thanks to Last Year's Mayor and Reply


MOVED by Councillor J Smith, seconded by Councillor Cheshire and supported by other members of the Council and


RESOLVED that a vote of thanks be recorded to the past Mayor (Councillor Gerald Shimbart) for the outstanding service he had rendered to the Borough and for the dignity, humility and dedication he had brought to the office of Mayor.




Councillor Shimbart responded to the vote of thanks and offered his personal congratulations to the new Mayor. He thanked colleagues and the Civic staff for their support and mentioned in particular the dedicated support of the Facilities Team and Mayor’s Secretary Mrs Anne Thurlow.


He presented the Council with a new digital camera for use in the Mayors Parlour and on Mayoral events.



Minutes pdf icon PDF 55 KB

The minutes of the last preceding meeting of the Council to be taken as read and signed as a true record.


RESOLVED that the minutes of the meeting of the Council held on 17 April 2013 be approved and signed by the Mayor as a correct record.



Appointment of Deputy Mayor

To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.


The Mayor invited nominations for appointment of Deputy Mayor for the ensuing year and the Council received the following nomination:


MOVED by Councillor Briggs on behalf of Councillor K Smith, seconded by Councillor Keast and


RESOLVED that Councillor Marjorie Smallcorn be appointed Deputy Mayor of the Borough for the ensuing year.




Councillor Marjorie Smallcorn expressed his sincere thanks to the Council for the high honour they had accorded her.



Discharges and Appointments of Trustees

To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.


The Council considered making such discharges and new appointment of trustees to the Mayor of the Borough of Havant Appeal Fund Charitable Trust as was required following the election of Mayor.


RESOLVED that Councillor Paul Buckley be appointed Mayor Trustee and that Councillor Gerald Shimbart be discharged from being Mayor Trustee and appointed further Trustee and that a Memorandum of Discharge and Appointment be executed under Section 35 of the Charities Act 1960.



Committee Appointments

To note and approve the Committee Appointments. (Document to follow at the meeting)


It was proposed and seconded that Appendix A containing all of the Committee delegated powers and Appointments, notification of Cabinet Appointments and sundry appointments be approved. It was put to the vote and


RESOLVED that the Council:


(i)         Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix A;


(ii)        Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in Part 3 (Responsibility for functions) of the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Porfolio Holders set out in Part 4D of the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers set out in Part 8 of the Constitution, those delegations will continue to have effect.


(iii)       Reviewed the representation of the different political groups on each of the Committees and Boards set out in Part B of Appendix A and determined:


(a) the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and


(b) the membership of those bodies in accordance with the wishes of those groups; and


(iv)       Approves:


1     the appointment and functions of the various Committees and Boards


2     the appointment of Councillors to those Committees and Boards


3     the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees and Boards


all as set out in Parts B, C and D of Appendix A; and


(v)        Approves the sundry appointments set out in Part E of Appendix A.



Recommendation from Cabinet - 29 April 2013

Recommended to Council that the new Constitution for Havant Borough Council be approved and adopted.


The Council considered recommendation 92/04/2013 which set out the new Constitution for adoption. It was proposed by Councillor Briggs and seconded by Councillor Guest that the recommendation be adopted.


RESOLVED that Cabinet recommendation 92/04/2013 be approved and adopted.



Joint Human Resources Committee - Terms of Reference Amendment pdf icon PDF 77 KB

To agree an amendment to the Joint Human Resources Committee Terms of Reference.


RESOLVED that the amended terms of reference for the Joint Human Resources Committee be approved.