Agenda and minutes

Operations and Place Shaping Board - Tuesday, 27th August, 2019 5.00 pm

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX. View directions

Contact: Mark Gregory  Democratic Services Officer

No. Item



To receive and record apologies for absence.



Apologies for absence were received from Councillors Francis and Milne.


Declarations of Interest

To receive and record any declarations of Interests from members present in respect of any of the various matters on the agenda for this meeting.



There were no declarations of interests relating to matters on the agenda.


Review of Parking Issues in the Borough pdf icon PDF 35 KB

The Board will be asked to agree the report of the Parking Panel and the recommendations to Cabinet.


Panel’s report circulated as a separate document.

Additional documents:


The Board was given the opportunity to consider and comment upon the Review of Parking Issues Report prepared by the Parking Review Scrutiny Panel. The Director for Regeneration and Place and the Parking and Traffic Manager were invited to join the meeting and answer any questions in relation to the report.


In response to a question raised by the Chairman, the Parking and Traffic Manager advised that, subject to the Cabinet approving the recommendations set out in the report, Hampshire Council and the Police would be approached with a view to using their logos on the letter referred to in recommendation 2.1.2 after the wording of the letter had been finalised.


The Director for Regeneration and Place and Parking and Traffic Manager advised that they had no additional issues to add to the report.


The Report was considered by the Board in accordance with Standing Order 77.4. The Board concluded that:


(a)          the Panel had completed the review in accordance with the project plan;


(b)          the Panel had followed the correct scrutiny process; and     


(c)          the Panel had addressed the issues raised in comments received since the report was published.


Therefore, the Board endorsed the recommendations set in the report and


RESOLVED that Cabinet be recommended to:


(1)          issue a borough-wide communique on the matter;


(2)          agree to a pilot scheme, whereby Councillors issue a letter similar to the HCC letter set out in Appendix B of the submitted report in areas where vehicles park on grass verges, footpaths, pavements and grassed areas, that form part of the highway in the following five roads


              (a)         Crookhorn Lane

              (b)         Fir Copse Road

              (c)          Parkhouse farm Way

              (d)         Dunsbury Way  

              (e)         Sutton Road


              The letters to be issued in response to a request from a member of the public or a Councillor and prioritised in accordance with Annex 1 of the Hampshire County Council’s policy statement Parking On Grass Verges, Footpaths And Pavements (Appendix C of the submitted report). The letters for the pilot scheme to contain the telephone number of a nominated councillor for that road.


(3)          request that officers approach Hampshire County Council and the Police with a view to using their logos on the letter referred to in (B) above;


(4)          note that the results of the pilot scheme referred to (B) above will be considered by the Operations and Place Shaping Board in six months from the date of the start of the pilot;


(5)          request Hampshire County Council to conduct a repair programme to grass verges and grassed areas in named streets in each ward forming the pilot scheme, if (2) above has resulted in the cessation of the parking which caused the damage. In the long term this repair programme to include all roads where action taken by the Council has been successful in stopping vehicles parking on verges and grassed areas and pavements/footpaths; and


(6)          request Hampshire County Council to undertake any necessary consultation prior to trialling different wildlife friendly verge maintenance options as part  ...  view the full minutes text for item 23.


Minutes pdf icon PDF 53 KB

To approve the minutes of the meeting of the Operations and Place Shaping Board held on 9 July 2019 and the extraordinary meetings held on 15 and 17 July 2019.

Additional documents:


The Minutes of the meetings of the Operations and Place Shaping Board held on 9, 15 and 17 July 2019 were agreed as a correct record and signed by the Chairman.


Matters Arising


Minute 20/7/2019 - Review of Old Bedhampton Conservation Area


The Chairman read out a prepared statement setting out the responsibilities and duties of being a member of the Council and in particular the responsibility of members of the Board to clearly demonstrate, through its meetings, that they gave due and full consideration to any and all matters on its agenda and to be accountable for the decisions the Board makes.


She advised members of the Board that whilst the minutes of the meeting held on 17 July 2019 were an accurate record of this meeting, these minutes gave no indication as to how the result to reject the recommendations was decided. This situation had left the officers in a position of not knowing why the recommendations were rejected, after a thorough, evidence-based review had been done and reported upon.


The Chairman requested all members of the Board, who were present at the meeting held on 17 July, to write to Democratic Services giving their reasons for voting the way they did regarding the nine recommendations, by Friday 30th August. The members of the Board raised no objections to undertaking this task.


The Chairman reported that the Cabinet was due to meet on 11 September when the Board needed to clarify the reasons for its actions and demonstrate that the recommendations put to the Board had been fully considered by scrutiny. The Chairman advised that she could not attend this meeting due to holiday commitments and asked for a member of this Board to represent the Board at that meeting, to read a statement prepared by her and answer any questions on the matter, that the Cabinet might pose. No volunteers were forthcoming.