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Agenda and draft minutes

Extraordinary, Operations and Place Shaping Board - Tuesday, 19th March, 2019 5.00 pm

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX

Contact: Mark Gregory  Democratic Services Officer

Items
No. Item

1.

Apologies

To receive and record apologies for absence.

 

Minutes:

Apologies for absence were received from Councillors Buckley and Howard.

2.

Declarations of Interest

To receive and record any declarations of Interests from members present in respect of any of the various matters on the agenda for this meeting.

 

Minutes:

There were no declarations of interests.

3.

Exclusion of Press and Public

The Committee is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

 

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

           

it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

 

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Item  4                 Car Parking Enforcement – Revised Agency Agreement
(Paragraph 3)

 

Paragraph 3        Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

RESOLVED that the public be excluded from the meeting during consideration of the minutes headed and numbered as below because:

 

it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during those minutes there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

 

in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minute 4  Car Parking Enforcement – Revised Agency Agreement

(Paragraph 3)

 

4.

Recommendations of the Parking Review Scrutiny Panel - Civil Parking Enforcement - Revised Agency Agreement

Additional documents:

Minutes:

The Board was given the opportunity to consider and comment upon the Revised Agency Agreement with Hampshire County Council relating to car parking enforcement.

 

The Board received the initial findings of the Parking Scrutiny Panel following a meeting with the Interim Head of Service (Environmental Health, Parking & Traffic Management) and the Traffic Leader to discuss an earlier draft of the revised agreement. The Board also considered the Officer’s report to be submitted to Cabinet on 20 March 2019.

 

The Interim Head of Service (Environmental Health, Parking and Traffic Management) presented the Cabinet report and answered any questions raised. The Cabinet Lead for Neighbourhoods, Safety and Enforcement, the Director for Operations and Neighbourhoods and Parking and Traffic Team Leader were also invited to join the meeting and answer any questions in relation to the reports (attached as an exempt appendix to these minutes).

 

The discussion highlighted the need for a planned communication strategy to explain the changes in resident parking permit charges which will result if the proposed revised agreement was entered into.

 

During the scrutiny it was found that there was a contradiction in the wording of paragraphs 6.13 and 14.1 of the submitted revised agency agreement for the enforcement of parking control. The officers agreed to seek clarification on these paragraphs.    

 

The Board considered that the advantages of retaining civil parking enforcement outweighed the disbenefits of the new arrangements.

 

RESOLVED that, based on the information available at the time of this meeting, the Board endorse the recommendations set out in the submitted Cabinet report subject to clarification on paragraphs 6.13 and 14.1 of the revised agency agreement.