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Agenda and draft minutes

Overview and Scrutiny Committee - Tuesday, 24th August, 2021 5.00 pm

Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX. View directions

Contact: David Penrose  Democratic Services Officer

Link: Watch_the_Meeting

Items
No. Item

7.

Apologies for Absence

To receive any apologies for absence

 

 

 

Minutes:

Apologies for absence were received from Councillors Howard and Milne.

8.

Declarations of Interest

To receive any declarations of pecuniary interest.

 

 

Minutes:

There were no declarations of interests relating to matters on the agenda.

9.

Hayling Seafront Strategy - Developing a Regeneration Ambition pdf icon PDF 416 KB

To consider the report on the Hayling Seafront Strategy and make any recommendations to Cabinet ahead of the meeting on the 8th September.

Additional documents:

Minutes:

The Committee examined, via a question and answer session with the relevant Cabinet Leads and officers, the following aspects of the draft Hayling Seafront Strategy:

 

           The aims, ambitions, and objectives of the draft strategy

           The timing of the implementation of the draft strategy

           The impact of the rising sea levels on any proposed development on the seafront

           The potential loss of leisure facilities on the seafront

           Viability of the ambition of the strategy give the potential impact of climate change and the vulnerability of the seafront

           The order of priority of elements in the draft strategy because of the potential impact of climate change and the fact that the Council is not in ownership of all the land included in the strategy

           How the strategy related to the climate change and environment strategies

           The cost of consultants who had previously contributed to the development of the Seafront and how this strategy related to previous work undertaken to develop the seafront

           The ability of the infrastructure to deliver the draft strategy

           The role of the Hayling Billy Trail and the ferry in the delivery of the draft strategy

           A funding strategy, including commercial investment, for the delivery of the draft

           Early deliverables under the draft strategy

           The purpose of a creating a new brand for Hayling Island

           The ability of the draft strategy to deliver the best optimisations of West Beach and the Seafront as a whole

 

RESOLVED that the recommendations set out in report be endorsed.

10.

Havant Regeneration Programme - update and approval of next steps pdf icon PDF 461 KB

To consider the report on the Havant Regeneration Strategy and make any recommendations to Cabinet ahead of the meeting on the 8th September.

Additional documents:

Minutes:

The Committee examined, via a question and answer session with Councillor Pike, the Cabinet Lead, and the relevant officer, the following aspects of the Havant Regeneration Programme:

 

           Difference between the proposals for the Civic Plaza Site and the scheme originally proposed

           Budgetary implications

           The funding plans for the programme

           Fallback position if the level fund does not give funds to the Council

           Impact on car parking provision in the town centre

           How the Viability of the ambition of the strategy given the potential impact of climate change and the vulnerability of the seafront

           The order of priority of elements in the draft strategy because of the potential impact of climate change and the fact that the Council is not in ownership of all the land included in the strategy

           How the programme would encourage the development of private land in the town centre

           Whether the programme included the Council’s compensation commitment under the existing lease with Horizon Leisure Trust

           The status of the procurement process for development of Civic Plaza and Bulbeck Road Car Park

           The provision of social housing for rent in the Civic Plaza and Bulbeck Road Car Park development sites

           Whether the Council would sale or retain a share of the ownership of the Civic Plaza and Bulbeck Road Car Park development sites

 

The Committee considered that details of the housing mix and affordable housing should be provided for the development of the Civic Plaza and Bulbeck Road Car Park development sites.

 

RESOLVED that that Cabinet be recommended to agree that the provision of Social Housing for Rent opportunities be laid out in future updates with regards to projects within the Havant Regeneration Programme

11.

Havant Borough Council Climate Change and Environment Strategy 2021 to 2026 pdf icon PDF 130 KB

To receive the Havant Borough Council Climate Change and Environment Strategy 2021 to 2026 and make and recommendations to Cabinet.

 

Additional documents:

Minutes:

The Committee examined, via a question and answer session with Councillor Thain-Smith, the Cabinet Lead, Councillor Satchwell and the relevant officers, the following aspects of the programme for the Climate Change and Environment Strategy 2021 - 2026:

 

         The timing for publication of the action plan referred to in the report (“the action plan”)

         Early deliverables under the draft strategy

         The level of consultation with Hampshire County Council in developing the strategy

         How the strategy aligned with Hampshire Council’s strategy and with climate strategies adopted by other councils

         The potential impact of the strategy

         How the strategy would be delivered and publicised

         The role of the Communications Team in the delivery of the strategy

         Training that would be provided to Councillors under the strategy

         How the strategy would seek to encourage residents, the construction industry, and businesses to embrace the aims and objectives of the strategy

         The financial implications of the strategy

         How the coastal problems were addressed in the strategy

         How the loss of trees which were protected by preservation orders could be addressed by the strategy

         How other trees and tree canopies could be addressed by the strategy

         How the strategy would seek to ensure that weeds would be continued to be tackled without the use of herbicides

         The baseline data that would be used in the action plan for performance indicators and benchmarks

         The governance arrangements for the operation of the strategy

 

During the question and answer session, it was clarified that reference to the adoption of open spaces by local communities, did not mean the local communities would purchase the open spaces but managed them on behalf of the Council.

         

The Committee noted that reference to “pesticides” when removing weeds in the strategy should read “herbicides”

 

The Committee considered that the action plan mentioned in the submitted strategy should be referred to this Committee before being submitted to Cabinet and Full Council.

 

RESOLVED that Cabinet be requested to agree that the action plan, as part of Havant Borough Council’s Climate Change & Environment Strategy 2021 to 2026, be submitted to the Overview and Scrutiny Committee before it is considered by Cabinet and has been passed by Full Council

 

12.

Work Programme pdf icon PDF 364 KB

To approve the Committee’s Work Programme.

 

Minutes:

The Committee considered the Committee’s Work Programme.

 

RESOLVED that the Work Programme as submitted be agreed.

 

13.

Task & Finish Panel Updates pdf icon PDF 669 KB

To receive update reports from the Chairs of the Task & Finish Groups.

 

Additional documents:

Minutes:

The Committee considered draft recommendations from the following Task and Finish Groups investigating:

 

a)         Work Plan Item 5 - Change to process of calling a planning application to Planning; and

 

b)         Work Plan Item 10 - Lack of Temporary Housing in the Borough for the Homeless

 

With regard to the report submitted relating to Work Item 5, the Committee noted a correction to the membership of the Joint Constitution Working Party.

 

The relevant Cabinet Leads and officers were given an opportunity to comment on the draft recommendations.

 

The Committee also received updates on the work of the following Task and Finish Groups investigating:

 

i)          Work Plan 2 - Members’ IT / paperless agenda / as part of the Digital Strategy;

 

ii)         Work Plan 13 - Response to C19 - Disbursement of Business Grants; and

 

iii)         Work Plan 11 - Enforcement – Building Control

 

RESOLVED that:

 

(1)        the Constitution Working Party be requested to recommend Council to amend paragraph 2.2.5 of Part Two, Section E1 – Non-Executive Committees – Planning Committee of the Constitution to read as follows

 

            “Where, within four weeks of its receipt by the Council, or within seven days of being notified of an intended officer decision to determine a Planning Application:

 

            (a)        The local ward Councillor (or in the absence of the local ward Councillor, the Chairman or Vice Chairman of the Planning Committee) requests in writing to the Head of Planning, giving good material planning reasons, that the application be determined by the Planning Committee, and / or

 

            (b)        Where five or more individual letters, each raising material planning objections, have been received by the Council, and the referral is supported by a ward Councillor and is agreed by the Chairman of the Planning Committee, the Head of Planning and the Cabinet member with portfolio responsibility for Planning, that the application be determined by the Planning Committee.”

 

(2)        Cabinet be recommended to agree that

 

            a)         temporary accommodation should (as far as possible) be provided within the Borough, as outlined in the Borough Housing Plan (p40/41).

 

            b)         the Housing Team bring quarterly reports to the Committee on the provision of temporary accommodation for the homeless

 

(3)        the actions being taken by the Housing team to begin to remedy the present situation relating to the temporary housing of the homeless be commended

14.

Scrutiny Sub Committees

To receive updates from Sub Committees:

 

a)    Meridian Centre (Work programme item 8) - Cllr Briggs. 

 

b)    Provision of Social Housing for Rent by Havant Borough Council (Work programme item 7) - Cllr Lloyd.

Minutes:

The Committee received updates on the work of the sub committees investigating the following projects in the work programme:

 

Work Plan Item 7 - Provision of Social Housing for Rent by Havant Borough Council albeit via a third party.

 

Work Plan Item 8 - Meridian Centre – an acquired asset by HBC

 

15.

Date of Next Meeting

 

To note that the date of the next meeting is Wednesday 29th September at 5pm in the Hurstwood Room, the Plaza, Havant.

Minutes:

It was noted that the date of the next meeting would be on 29 September 2021 at 5pm in the Hurstwood Room, the Plaza, Havant.