Agenda item

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

1.       Audit and Finance Committee on Monday, 30th October 2023

Audit Committee Annual Report

2.       Licensing Committee on Thursday, 19th October 2023

Adoption of Street Trading Provisions – Local Government (Miscellaneous Provisions) Act 1982

3.       Licensing Committee on Thursday, 19th October 2023

Street Trading Policy

4.       Cabinet on Wednesday, 8th November, 2023

Town Twinning

5.       Cabinet on Wednesday, 8th November, 2023

Strategic services commissioning – resources to implement

6.       Cabinet on Wednesday, 8th November, 2023

The Update of Capital Strategy

There were 6 Cabinet / Board / Committee recommendations for Council to consider at this meeting.  The Mayor further highlighted to members that Council had supplementary papers for the sixth matter to be considered.

(1)        Audit Committees Annual Report

Councillor Diamond, as Chairman of the committee, introduced the item and recommendations to Council arising from the meeting of Audit and Finance Committee held on 30 October 2023, giving an account of the Committee’s performance in relation to the terms of reference and the effectiveness of the Committee in meeting its’ purpose and in doing so provide assurance to the Council on the adequacy of the risk management framework and the internal control environment.

It was proposed by Councillor Diamond and seconded by Councillor Rason that the recommendation made by the Audit and Finance Committee be approved.

Members considered the options set out in the report and following a vote, Council RESOLVED to note the submitted Audit and Finance Committee Annual Report 2022/2023.

(2)        The Adoption of Street Trading Provisions – Local Government (Miscellaneous Provisions) Act 1982

Councillor Payter, as Chairman of the committee, introduced the item and recommendation to Council arising from the meeting of Licensing Committee held on 19 October 2023 seeking approval to adopt the provisions of Part III and Schedule 4 of the Local Government (Miscellaneous Provisions) Act 1982.

It was proposed by Councillor Payter and seconded by Councillor Keast that the recommendation made by the Licensing Committee be approved.

Members considered the options set out in the report and following debate and a vote, Council

RESOLVED to

adopt the of provisions of Part III and scheduled 4 of the Local Government (Miscellaneous Provisions) Act 1982 (“the act”) for Havant Borough Council administrative area and designate consent streets.

(3)        Street Trading Policy

Councillor Payter, as Chairman of the Licensing Committee, introduced the item and recommendations to Council arising from the meeting of the Licensing Committee held on 19 October 2023.  The report detailed how the Council will exercise its functions under Part III and Schedule 4 of the Local Government (Miscellaneous Provisions) Act 1982.

It was proposed by Councillor Payter and seconded by Councillor Keast that the recommendations made by the Licensing Committee be approved.

Members considered the options set out in the report and following debate and a vote, Council

RESOLVED

a)      to adopt the Street Trading Policy

b)      to delegate the power to make any minor amendments to the Street Trading Policy to the Executive Head of Place in consultation with the Cabinet Lead.

(4)        Town Twinning

Councillor Rennie, as Chairman of Cabinet, introduced this item and recommendations to Council arising from the meeting of Cabinet held on 08 November 2023.  The report outlines some shared attributes that Yavoriv Raion council has with Havant Borough ie its military background and both being similarly sized councils.

It was proposed by Councillor Rennie and seconded by Councillor Lloyd that the recommendation made by Cabinet be approved.

Members considered the options set out in the report and following debate and a vote, Council

RESOLVED

to approve the proposed Town Twinning between the Council and Yavoriv Raion Council (????????? ???????м??) and that the Leader of the Council shall facilitate the union.

(5)         Strategic Services Commissioning – Resources to Implement

In the absence of Councillor Bowdell, Councillor Rennie, as Chairman of Cabinet, introduced this item and recommendations to Council arising from the meeting of Cabinet held on 08 November 2023 seeking a drawdown of up to £1,328,800 from the Council’s reserves to be used over a three-year period to enable the strategic commissioning of services, systems and software across the council.

It was proposed by Councillor Rennie and seconded by Councillor Sceal that the recommendations made by Cabinet be approved.

Members considered the options set out in the report and following debate and a vote, Council

RESOLVED to

(a)    approve the transfer of £1,328,800 from the Councils central reserves to a ringfenced reserve created for the strategic commissioning of services, systems and software across the Council; and

(b)    approve the draw down of up to £1,328,800 from the ringfenced reserve to be used for the strategic commissioning of services, systems and software across the Council.

(6)         Update of Capital Strategy

Councillor Rennie, as Chairman of Cabinet, introduced this item and recommendations to Council arising from the meeting of Cabinet held on 08 November 2023.  The report seeks to provide clarity on Community Infrastructure Levy (CIL) spending decisions by approving a technical change to the Capital Strategy. 

It was proposed by Councillor Rennie and seconded by Councillor Robinson that the recommendations made by Cabinet be approved.

Members considered the options set out in the report and following debate and a vote, Council

RESOLVED that

a)      the Capital Strategy be amended to confirm that CIL spending decisions are governed by the separate CIL Spending Protocol March 2022;

b)      authority be delegated to the Chief Finance Officer to amend the Capital Strategy.