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Agenda and draft minutes

Cabinet
Wednesday, 11th September, 2019 2.00 pm

Venue: Hollybank Room, Public Service Plaza, Civic Centre Road, Havant, Hants PO9 2AX

Contact: Penny Milne  Democratic Services Team Leader

Items
No. Item

19.

Apologies for Absence

To receive and record any apologies for absence.

Minutes:

Apologies were received from Councillor Turner.

20.

Minutes pdf icon PDF 81 KB

To confirm the minutes of the last meeting held on 29 July 2019.

Minutes:

RESOLVED that the minutes of the meeting of the Cabinet held on 29 July 2019 be approved as a correct record.

21.

Declarations of Interests

To receive and record any declarations of interest.

Minutes:

There were no declarations of interest from any of the members present.

22.

Chairman's Report

To receive any reports that the Chairman wishes to make.

Minutes:

The Chairman reported on recent meetings he had attended with the leaders of Chichester District Council and Hampshire County Council to explore connections and shared interests between the authorities.

 

The Chairman also re-ordered the agenda so as to bring forward item 7 given the public interest in this matter.

23.

Cabinet Lead Delegated Decisions, Minutes from Meetings etc. pdf icon PDF 77 KB

RECOMMENDED that the following Delegated Decisions and Minutes of Meetings be noted:

 

(1)          Proposed Traffic Regulation Order – Charlesworth Drive;

(2)          Proposed Traffic Regulation Order – Middle Park Way;

(3)          Proposed Traffic Regulation Order – Oakshott Drive;

(4)          Proposed Traffic Regulation Order – Thruxton Road; and

(5)               Minutes of the meeting of the Portchester Crematorium Joint Committee held on 24 June 2019.

Additional documents:

Minutes:

RESOLVED that the following delegated decisions and minutes be noted:

 

(1)  Proposed Traffic Regulation Order – Charlesworth Drive;

(2)  Proposed Traffic Regulation Order – Middle Park Way;

(3)  Proposed Traffic Regulation Order -  Oakshott Drive;

(4)  Proposed Traffic Regulation Order – Thruxton Road; and

(5)   Minutes of the meeting of the Portchester Crematorium Joint Management Committee held on 24 June 2019.

24.

Parking Supplementary Planning Document: Targeted Review Regarding Parking Associated with New Development in Havant and Waterlooville Town Centres pdf icon PDF 3 MB

Additional documents:

Minutes:

Councillor Pike presented a report to Cabinet providing an update on the targeted review of the Parking Supplementary Planning Document (SPD) and the consultation responses received and seeking a recommendation to full Council for approval.  Councillor Pike reported that the Operations and Place Shaping Scrutiny Board had reviewed and supported the proposals.

 

Cabinet members were minded to endorse the proposed approach to future parking standards in the Waterlooville and Havant Town Centres, in recognition of their very different characteristics in terms of accessibility to public transport.  Cabinet members were mindful that new development in Waterlooville, in particular, would require a level of parking that would attract younger people to the area and suggested additional wording to paragraph 3.05 of the SPD as set out below for recommendation to Council.

 

RECOMMENDED to Full Council that it:

 

(1)   notes the responses received to the recent consultation on the Parking Supplementary Planning Document (Appendix A);

(2)   notes the need for a wider review of the Parking Supplementary Planning Document following the Examination of the Havant Borough Local Plan 2036;

(3)   adopts the Parking Supplementary Planning Document (at appendix C), subject to the additional wording to paragraph 3.05 of the SPD so as to read:

“ The level of parking to be provided must be based on the nature and scale of the development, its target market in terms of demographics and professions, access to shops and services together with public transport accessibility.” ; and

(4)   delegates authority to the Planning Policy Manager, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to make any necessary amendments to the documents listed above. These shall be limited to the inclusion of a contents page and page numbers, factual updates, correction of minor errors, typographical errors and other minor changes that do not change the meaning of the material.

25.

Old Bedhampton Conservation Area Appraisal pdf icon PDF 187 KB

Additional documents:

Minutes:

Councillor Pike presented a report to Cabinet providing an update on the review of the Old Bedhampton Conservation Area and seeking a recommendation to Council to approve the Character Appraisal and Management Plan.  Councillor Pike reported that the Operations and Place Shaping Scrutiny Board had reviewed the proposal, although had voted not to support the officer recommendations and make no positive recommendation to the Cabinet. It was also highlighted that members of the Cabinet had visited the area to see at first hand the issues that had been raised by local residents during the consultation process.

 

Cabinet received deputations from Councillor Gary Robinson, Mr Edward Rees and Mr Keith Mayor.  Councillor Sarah Milne was invited to make a statement to Cabinet on behalf of the chairman of the Operations and Place Shaping Scrutiny Board.  The text of these deputations and the statement are published on the Council’s website alongside these minutes.

 

In presenting the report, Councillor Pike recognised that local residents held strong views and confirmed that the officers had taken on board all representations received and considered all the issues at length.  The Council had a statutory duty follow national guidance and, in his view as Cabinet Lead, Councillor Pike was satisfied that the proposal now before the Cabinet provided the best means of protecting this special area within the Borough.

 

In supporting the proposals as set out in the report, and having viewed the area, Cabinet members were minded to endorse the view that the Manor Farm Buildings were of sufficient merit as to be included within the Conservation Area and this was accepted by Councillor Pike.

 

RECOMMENDED to full Council that it

 

(a)  Notes the responses to the recent consultation (included at Appendix 3 (summary) and Appendix 4 (redacted copies of original responses));

 

(b)  Adopts the Old Bedhampton Conservation Area Character Appraisal (Appendix 1), including a boundary which includes that area set out on pages 133 and 141 of the Cabinet agenda and a separate section to cover the Manor Farm Buildings located to the south of Lower Road;

 

(c)  Notes that on adoption, the Old Bedhampton Conservation Area Character Appraisal (Appendix 1) becomes a material consideration in development management decision making alongside the development plan and emerging Havant Borough Local Plan 2036;

 

(d)  Delegates authority to the Conservation Officer, in consultation with the Cabinet Lead for Planning and Regeneration and Communities, to make any resulting amendments following the Cabinet and Council meetings to the Old Bedhampton Conservation Area Appraisal and Management Plan (Appendix 1), including the boundary (Appendix 2)

 

(e)  Approves the implementation of an Article 4 (1) Direction and delegates authority to the Head of Planning, in consultation with the Cabinet Lead for Planning, Regeneration and Communities, to determine the draft form and content of the direction prior to this being publicised. (See sections 3.67-3.79 of the report). Officers to report back to Cabinet at a later date with the draft form and content.

(f)   Delegates authority to the Head of Planning, in consultation with  ...  view the full minutes text for item 25.

26.

2018/19 Provisional Revenue and Capital Outturn pdf icon PDF 90 KB

Additional documents:

Minutes:

In the absence of the Cabinet Lead for Finance, the Chief Finance Officer presented the 2018/19 provisional revenue and capital outturn.  The Chief Finance Officer was pleased to report a surplus at year end, in the context of a significant reduction on the Revenue Support Grant.  Heads of Service had succeeded in meeting challenging targets in 2018/19 and, going forward, further work would be done to identify and address budget variances at an early stage.

 

RESOLVED that

 

(1)  the provisional outturn for 2018/19, including the transfers to and from Reserves and Balances actioned by the Chief Finance Officer be endorsed; and

(2)  the carry forward of underspends and grants actioned by the Chief Finance officer be endorsed.