Agenda and minutes

To receive and record any apologies for absence.

There were no apologies for absence.

To confirm the minutes of the last meeting held on 20 May 2015.

The minutes of the meeting of the Cabinet held on 20 May 2015 were approved as a correct record.

To consider any matters arising from the minutes of the last meeting.

There were no matters arising from the minutes of the last meeting.

To receive and record any declarations of interest.

There were no declarations of interest from any of the members present.

The Chairman advised the following changes to the agenda:

(1)  Item 7(a) – Review of CCTV – to be taken in camera in conjunction with Item (11) Review of CCTV – Confidential Appendices, in order to facilitate full debate on this matter;

(2)  Item (9) – Councillor  Competency Framework – to be deferred until the next meeting of the Cabinet.

To note the following minutes and delegated decisions:

(1)  TRO Proposals:  Purbrook Way, Havant (part of Asda roundabout);

(2)  TRP Proposals: for (1) Littlegreen Avenue/St Albans Road and (2) Fullerton Close/Baybridge Road;

(3)  Portchester Crematorium Joint Committee – Minutes of meeting held on 15 June 2015.

RESOLVED that the following delegated decisions and minutes of meeting be noted:

(1)  TRO Proposals: Purbrook Way, Havant (part of Asda roundabout);

(2)  TRO Proposals: (1) Littlegreen Avenue/St Albans Road and (2) Fullerton Close/Baybridge Road; and

(3)  Minutes of the meeting of the Portchester Crematorium Joint Committee held on 15 June  2015.

Councillor Briggs presented a report setting out recommendations arising from a detailed appraisal of options for the future delivery of Operational Services, in the context of the Corporate Strategy objectives and the requirement for the Council to achieve £1.4 million savings or additional revenue  by 2018/19.

The officers were invited to join the meeting to answer Cabinet members’ questions in connection with the report, which had been subject to extensive consultation, both with the public and through formal review by the Scrutiny Board.

In supporting the recommendations set out in the report, Cabinet members sought clarification with regard to liability for the £3m risk referred to in items (2) and (12) of Appendix C (Risk Register) should the contractor become insolvent or terminate the contract.  The officers confirmed that this would be taken forward as part of the due diligence process and incorporated within the final business plan to be brought back to Cabinet in September 2015.

RESOLVED that the following be RECOMMENDED to full Council:

a)    Approval for officers to continue to explore options for increasing the efficiency and driving down costs of the current in-house core services to ensure that Operational Services are fit for commissioning, including issues outlined within the Business Plan for 2015/16.

b)    Approval for officers to formally enter into discussions with Norse Commercial Services ltd with a view to forming a Joint Venture Company.

c)    Agreement that an outline Business Case will be submitted to Cabinet in September 2015 for approval.

d)    Agreement that additional resources up to the sum of £75k be allocated to this project to ensure delivery by February 2016.

This item was deferred.

The Cabinet is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda.  If members wish to do so then this could be achieved by passing the following resolution.  Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.

That the public be excluded from the meeting during consideration of the item headed and numbered as below because:

(a)        it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

(b)        in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Item 11 – Review of CCTV (Item 7a) – Confidential Appendices

(Paragraph 3)

Item 12 – Land at Horndean Road

(Paragraph 3)

RESOLVED that the press and the public be excluded from the meeting during

the consideration of the following items as:-

(i)         it was likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information as specified in paragraph 3 of Part I of Schedule 12A (as amended) to the Local Government Act 1972; and

(ii)        in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The reports to be considered were exempt under Paragraph 3 – Information

relating to the financial affairs or business affairs of any particular person

(including the Authority holding that information).

(This item was taken in camera)

Councillor David Keast was invited to join the meeting in his capacity as Scrutiny Lead, to present the findings of the Environment and Neighbourhood Quality Scrutiny and Policy Development Panel arising from its review of CCTV.

Cabinet members expressed concern about the Panel’s recommendation that the current CCTV system be retained in the budget for 2016/17, in view of the significant cost implications in the context of the need for the Council to achieve £1.4m efficiency savings/additional revenue.  Approval of the recommendation would pre-empt the 2016/17 budget setting process and Cabinet members were therefore of the view that CCTV provision should be considered alongside all other Council services at that time.

RESOLVED that a decision on the future of CCTV provision in the Borough be deferred for consideration as part of the 2016/17 budget setting process.

(This item was taken in camera)

RESOLVED as set out in the confidential minute.